Director of Administration

4 weeks ago

San Jose, United States Zadar Labs Full time

Job Summary

Responsible for administrative, operational, and financial support of a growing technology organization. Key member of the administrative decision-making and planning team



Duties/Responsibilities:

· Maintain organization’s administrative policies and procedures and perform related duties as assigned.



Finance:

· Finance P&L analysis, cash flow forecasting

· Provides financial information and forecasting reports to management by researching and analyzing accounting data

· Accounts receivable (AR) – Ensure customer invoices are distributed in a timely manner, PO balances are current, and communicated to sales team. Maintain AR reports and payments and conduct collection.

· Accounts Payable (AP) – Ensure invoices are reviewed, entered, and processed for on time payment.

· Manage new vendors and record necessary information for annual 1099 distributions



HR:

· Manages entire employee experience, from the moment an individual applies to a position, to onboarding, employment, and separation.

· Manage employee compensation and Employee Benefits

· Collaborates with other management staff to review and execute the annual Open Enrollment

· Collaborates with all management staff to identify and deliver the required administrative support operations for the organization.

· Ensures organizations compliance with applicable employment laws

· Develops, directs, and coordinate the implementation of employment law (updates), goals, objectives, policies, procedures, and work standards

Required Skills/Abilities:

· Thorough understanding of, or ability to learn quickly, payroll and accounting system(s), recordkeeping systems, management information systems, and related protocols used in the organization.

· Excellent verbal and written communication skills

· Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.

· Strong leadership and supervisory skills

· Knowledge of supply chain operations highly desirable

· Excellent organizational skills and attention to detail.

· Excellent time management skills with proven ability to meet deadlines.

· Extremely proficient with Microsoft Office Suite, Google office or related software

· Able and willing to learn new systems and apps such as Rippling, Betterment, Docsend…

Education and Experience:

· Bachelor’s degree in Business Administration or related field required.

· Minimum five years of experience in administration, and or operations, including three to five years in accounting and in a supervisory capacity, required.

· Experience in technology industry and supply chain is highly preferable but not required

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