Director of Administration

3 weeks ago

San Jose CA, United States Zadar Labs Full time

Job Summary Responsible for administrative, operational, and financial support of a growing technology organization. Key member of the administrative decision-making and planning team Duties/Responsibilities: · Maintain organization’s administrative policies and procedures and perform related duties as assigned. Finance:

  • Finance P&L analysis, cash flow forecasting
  • Provides financial information and forecasting reports to management by researching and analyzing accounting data
  • Accounts receivable (AR) – Ensure customer invoices are distributed in a timely manner, PO balances are current, and communicated to sales team. Maintain AR reports and payments and conduct collection.
  • Accounts Payable (AP) – Ensure invoices are reviewed, entered, and processed for on time payment.
  • Manage new vendors and record necessary information for annual 1099 distributions
HR:
  • Manages entire employee experience, from the moment an individual applies to a position, to onboarding, employment, and separation.
  • Manage employee compensation and Employee Benefits
  • Collaborates with other management staff to review and execute the annual Open Enrollment
  • Collaborates with all management staff to identify and deliver the required administrative support operations for the organization.
  • Ensures organizations compliance with applicable employment laws
  • Develops, directs, and coordinate the implementation of employment law (updates), goals, objectives, policies, procedures, and work standards
Required Skills/Abilities:
  • Thorough understanding of, or ability to learn quickly, payroll and accounting system(s), recordkeeping systems, management information systems, and related protocols used in the organization.
  • Excellent verbal and written communication skills
  • Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
  • Strong leadership and supervisory skills
  • Knowledge of supply chain operations highly desirable
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with proven ability to meet deadlines.
  • Extremely proficient with Microsoft Office Suite, Google office or related software
  • Able and willing to learn new systems and apps such as Rippling, Betterment, Docsend…
Education and Experience:
  • Bachelor’s degree in Business Administration or related field required.
  • Minimum five years of experience in administration, and or operations, including three to five years in accounting and in a supervisory capacity, required.
  • Experience in technology industry and supply chain is highly preferable but not required

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