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Director of Finance and Administration

4 months ago

San Francisco, United States University of California Full time

Featured Job

Director of Finance and Administration

GHS - Central Admin

Full Time

78383BR

Job Summary

Participates with other higher-level managers to establish strategic plans and objectives. Makes decisions on operational matters and ensures achievement of objectives for a large college or operating unit with a direct impact on a major segment of the organization, or with significant multi-organizational or multi-institutional influence. Reviews and approves recommendations for operational planning and control. Erroneous decisions will have serious impact on the overall success of the department, division and / or the organization.

Reporting to the Institute for Global Health Sciences (IGHS) Deputy Director but with a secondary direct reporting relationship to the IGHS Executive Director, this role functions as the Director of Finance & Administration (DFA) for IGHS.

The DFA plays a leadership and management role at IGHS, serving on the Director's Executive Team, and leading a collaborative administrative organization, building on and consolidating administrative resources and creating consistent processes to maximize efficiency, reduce risk and provide outstanding administrative and financial services to faculty, staff, and programs of IGHS and its affiliates.

Responsibilities include fiscal oversight and contracts and grants management of $85 million+ annual funding, an additional $5M+ in core operation funding, and $10M+ in gifts and endowments, staff and academic personnel administration, and other general business operations.

The DFA is fiscally responsible for the overall operations of IGHS and works with IGHS managers, academics, and staff on implementation of program initiatives or organizational changes that impact budget, organizational structure, staffing, space, and other infrastructure.

The DFA is responsible for ensuring appropriate personnel actions are reviewed and approved at the campus level and processed in a timely manner at the department level.

The DFA works closely with leadership and partnering with faculty leaders helps lead strategic planning and works to set and implement the strategic direction of IGHS. Given IGHS's position as a control point reporting directly to the Chancellor, the DFA is responsible for ensuring that all financial and strategic plans for IGHS are submitted in a timely manner to the Chancellor's Budget Office. The DFA's area of control includes more than 370 employees, a portfolio of more than $330M in multi-year extramural funding.

As part of the increased programmatic activities in more than a dozen countries, the DFA must work in close conjunction with IGHS programmatic staff, UCSF's central offices, UCOP, and in-country legal experts to ensure adequate levels of monitoring, control, and reporting to minimize risk to UCSF and optimize flexibility and efficiency for our stakeholders working globally. The DFA works closely with the Director of the International Research Services Office (IRSO), the Assistant Controller for Contracts and Grants, and other key campus leaders to help improve campus services to address the needs of UCSF global health researchers.

The DFA must monitor a wide range of activities across multiple departments, other UC campuses, and multiple departments of public health.

The DFA must be aware of all financial and appointment issues for all IGHS faculty.

The DFA is responsible for working with the faculty members on resolving their funding gaps, ensuring the faculty members coordinate with other faculty and departments to ensure correct fund distributions.

In addition to providing options for the faculty members' continued appointment the DFA is responsible for ensuring verification of funding from international funding sources and UC awards, as well as for obtaining approval for funding from multiple departments in the case of a new salary level.

Hybrid role with 3-5 days per week onsite required; M-F, 8 a.m. - 5 p.m.

The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

The Institute for Global Health Sciences (IGHS)

is a campus wide interdisciplinary program that reports to the Chancellor. An Organized Research Unit (ORU) and control point that oversees a portfolio $5M in campus core and indirect cost recovery funds, $2.1M in tuition and fees, $11.7 M in gifts and endowment income revenue as well as a portfolio of $330M in multi-year sponsored programs ($80-90M per year in grants and cooperative agreements expenses), two graduate groups that confer Masters and PhD degrees, and an administrative unit that provides communication, financial management, event planning, staffing support, operations, and program development support to faculty members working in global health across the campus.

IGHS' mission is to advance health and reduce health disparities worldwide, with a focus on vulnerable populations. IGHS is continuing to expand its programmatic activities into new regions (Latin America and Asia) and new themes (e.g., transdisciplinary research in infectious disease, maternal and child health, and non-communicable diseases, pandemic preparedness, digital health, climate change, and migrant health). It also develops new educational program offerings (degree and certificate) and partnerships with academic institutions in the US and in developing countries.

IGHS is committed to ensuring a diverse, equitable and inclusive work environment as we work towards becoming an anti-racist organization. We strongly encourage applicants from diverse backgrounds.

Required Qualifications

10+ years supervisory experience required. 10+ years of progressively responsible experience in financial and budget preparation. Excellent leadership abilities to oversee multiple functions or departments through subordinate managers. Advanced knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. Skills in establishing and implementing customer service standards. Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department. Advanced knowledge of administrative management theory and ability to translate this knowledge into practice. Advanced skills in strategy development, systems planning and change management. Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of a department. Demonstrated ability to develop and maintain strategic relationships with people and institutions; experience with effectively communicating with personnel from diverse nationalities as well as with personnel in complex organizations. Strong team building skills. Ability to work in a fast-paced, flexible and ambiguous conditions, handle multiple details and tasks simultaneously, and exercise sound timely judgement and take relevant responsible action as required, Experience and a strong track record in developing and managing successful grant/contract proposals to private, corporate and/or government agencies and foundations, preferably in public health or global health. Experience building and motivating teams, leading through change, and maintaining employee balance, engagement and retention in such environments. Must pass a background check.

Preferred Qualifications

Strong knowledge of common organization-specific and other computer application programs. Advanced project management skills, including the capability to manage capital projects.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce.

We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.

Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

000549 ADMIN MGR 3

Job Category

Accounting / Finance, Financial

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Hybrid, Mission Bay (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F, 8 a.m. - 5 p.m.

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