Director of Administration

3 weeks ago


San Jose, United States Zadar Labs Full time
Job DescriptionJob Description

Job Summary

Responsible for administrative, operational, and financial support of a growing technology organization. Key member of the administrative decision-making and planning team

Duties/Responsibilities:

· Maintain organization’s administrative policies and procedures and perform related duties as assigned.

Finance:

· Finance P&L analysis, cash flow forecasting

· Provides financial information and forecasting reports to management by researching and analyzing accounting data

· Accounts receivable (AR) – Ensure customer invoices are distributed in a timely manner, PO balances are current, and communicated to sales team. Maintain AR reports and payments and conduct collection.

· Accounts Payable (AP) – Ensure invoices are reviewed, entered, and processed for on time payment.

· Manage new vendors and record necessary information for annual 1099 distributions

HR:

· Manages entire employee experience, from the moment an individual applies to a position, to onboarding, employment, and separation.

· Manage employee compensation and Employee Benefits

· Collaborates with other management staff to review and execute the annual Open Enrollment

· Collaborates with all management staff to identify and deliver the required administrative support operations for the organization.

· Ensures organizations compliance with applicable employment laws

· Develops, directs, and coordinate the implementation of employment law (updates), goals, objectives, policies, procedures, and work standards

Required Skills/Abilities:

· Thorough understanding of, or ability to learn quickly, payroll and accounting system(s), recordkeeping systems, management information systems, and related protocols used in the organization.

· Excellent verbal and written communication skills

· Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.

· Strong leadership and supervisory skills

· Knowledge of supply chain operations highly desirable

· Excellent organizational skills and attention to detail.

· Excellent time management skills with proven ability to meet deadlines.

· Extremely proficient with Microsoft Office Suite, Google office or related software

· Able and willing to learn new systems and apps such as Rippling, Betterment, Docsend…

Education and Experience:

· Bachelor’s degree in Business Administration or related field required.

· Minimum five years of experience in administration, and or operations, including three to five years in accounting and in a supervisory capacity, required.

· Experience in technology industry and supply chain is highly preferable but not required



  • San Antonio, United States Veterans Health Administration Full time

    Summary This position serves as the Assistant Medical Center Director located within the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Veterans Integrated Service Network (VISN), VA Medical Center (VAMC). The Assistant Medical Center Director exercises line authority for multiple administrative and allied health services...


  • San Jose, United States Zadar Labs Full time

    Job Summary Responsible for administrative, operational, and financial support of a growing technology organization. Key member of the administrative decision-making and planning team Duties/Responsibilities: · Maintain organization’s administrative policies and proce...


  • San Jose, United States Zadar Labs Full time

    Job Summary Responsible for administrative, operational, and financial support of a growing technology organization. Key member of the administrative decision-making and planning team Duties/Responsibilities: · Maintain organization’s administrative policies and procedures and perform related duties as assigned. Finance: · Finance P&L...


  • San Jose, United States Diocese of San Jose (DSJ) Full time

    We are seeking a collaborative, detailed-oriented self-starter to join our mission-driven team. The Project Coordinator is responsible for providing day to day support to two offices: COO/Pastoral Planning. This person is responsible for supporting the Pastoral Planning Office with implementation projects, assisting in implementing a project plan that...


  • San Jose, United States Zadar Labs Full time

    Job DescriptionJob DescriptionJob SummaryResponsible for administrative, operational, and financial support of a growing technology organization. Key member of the administrative decision-making and planning team Duties/Responsibilities:·       Maintain organization’s administrative policies and procedures and perform related duties as...


  • San Jose, United States Zadar Labs Full time

    Job DescriptionJob DescriptionJob SummaryResponsible for administrative, operational, and financial support of a growing technology organization. Key member of the administrative decision-making and planning teamDuties/Responsibilities:· Maintain organization’s administrative policies and procedures and perform related duties as assigned.Finance:·...


  • San Jose, United States EMCOR Group, Inc. Full time

    Under the direction of the Department Director, the Administrative Assistant is responsible to provide a high-level of administrative support. Essential duties/responsibilities of Administrative Assistant Performs routine office work such as ordering Administrative Assistant, Administrative, Assistant, Skills, Microsoft, Marketing, Manufacturing, Business...


  • San Jose, CA, United States Sterling St James LLC Full time

    The position of Nursing Education Director in San Jose, CA entails a range of responsibilities. These include overseeing, developing, planning, coordinating, organizing, implementing, and evaluating the nursing program activities. The director will also support the Administrative Nursing Director and Chief Academic Officer with various program aspects and...


  • San Jose, CA, United States Zadar Labs Full time

    Job Summary Responsible for administrative, operational, and financial support of a growing technology organization. Key member of the administrative decision-making and planning team Duties/Responsibilities: · Maintain organization’s administrative policies and procedures and perform related duties as assigned. Finance: Finance P&L analysis,...

  • Contracts Director

    4 weeks ago


    San Jose, United States First 5 Santa Clara County Full time

    *** Under the direction of the Executive of Finance and Operations, the Director of Contracts is a key member of the leadership team responsible for contracts administration for the provision of services of FIRST 5’s strategic priorities by collaborating with program/evaluation and finance departments internally and engaging with grantees. The Contracts...

  • Preschool Director

    3 weeks ago


    San Jose, United States Action Day Schools Full time

    Since 1968, Action Day Schools have proven to be steadfast leaders in the Bay Area's childcare and private education industry. We pride ourselves on providing each child with quality care rooted in dedication and enthusiasm for their individual growth and development.We're growing and expanding, and to accommodate our thriving organization, are seeking...

  • Preschool Director

    3 weeks ago


    San Jose, United States Action Day Schools Full time

    Since 1968, Action Day Schools have proven to be steadfast leaders in the Bay Area's childcare and private education industry. We pride ourselves on providing each child with quality care rooted in dedication and enthusiasm for their individual growth and development.We're growing and expanding, and to accommodate our thriving organization, are seeking...

  • Preschool Director

    4 weeks ago


    San Jose, United States Action Day Schools Full time

    Since 1968, Action Day Schools have proven to be steadfast leaders in the Bay Area's childcare and private education industry. We pride ourselves on providing each child with quality care rooted in dedication and enthusiasm for their individual growth and development.We're growing and expanding, and to accommodate our thriving organization, are seeking...


  • San Francisco, United States UCSF Benioff Children's Hospital Full time

    The Clinical Research Administrative Director (Administrator) for the Division of Cardiology will partner with and report to the Associate Chief for Research. The incumbent will ensure that the Division conducts high-quality, scientifically important Clinical Research, Director, Clinical, Research, Administrative, Financial Analyst, Healthcare


  • San Francisco, United States Transportation Security Administration Full time

    Summary Securing Travel, Protecting People - At the Transportation Security Administration, we serve in a high-stakes environment to safeguard the American way of life. In cities across the country, we secure airports, seaports, railroads, highways, and public transit systems, thus protecting our transportation infrastructure and ensuring freedom of...


  • San Jose, United States County of Santa Clara Full time

    Under supervision, to assist the Estate Administrator in the technical work required to identify, secure, safeguard, inventory, transport, locate, and store personal property of decedent's estates and conservatees property. Please complete all the su Administrator, Estate, Assistant, Technology, Financial


  • San Jose, United States Sterling St James LLC Full time

    Job DescriptionThe position of Nursing Education Director in San Jose, CA entails a range of responsibilities. These include overseeing, developing, planning, coordinating, organizing, implementing, and evaluating the nursing program activities. The director will also support the Administrative Nursing Director and Chief Academic Officer with various program...


  • San Jose, United States Kids In Common Full time

    The OpportunityKids in Common (KIC) is seeking a dynamic, collaborative, and creative leader to serve as Co-Executive Director (CED). The Co-Executive Directors work together to lead a nonprofit organization with a nearly 40-year history of always putting children and families first. A small organization filling a unique role, Kids in Common leverages...


  • San Jose, United States Center for Employment Training Full time

    Under the supervision of the Director of Contracts, Planning and MIS, the Administrative Assistant performs a variety of office support functions; provides superior customer service; enters and maintains student information using computer database software and creates and maintains reports as required. This position participates in promoting the CET mission...

  • Branch Director

    5 days ago


    San Jose, United States Robert Half Full time

    Job SummaryAs a Branch Director, you will oversee multiple practice directors and/or double down as a Practice Director for one practice group. Motivates and provides direction to all branch employees. The Branch Director is responsible for incremental branch revenue growth that is consistent with Robert Half targets. Actively leads marketing activities and...