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Office Administrator
4 months ago
The Project Administrator (General Support) is responsible for providing support general support to assigned project. Will coordinate the day-to-day operations for a department; including but not limited to scheduling and organizing meetings, tasks, activities and travel arrangements for leaders and project management teams.
Explore your tasks and responsibilities
- Supports Department Leaders in the day-to-day operations for a given department. Proactively identifies opportunities to remove tasks from Leader's day-to-day activities
- Works closely with Leaders to prioritize, plan, schedule, and organize meetings, activities and travel. Optimizing Leader's itinerary and schedule, resolving conflicts internally and externally
- Assists with positive, timely, professional communication and presentations for key internal and external stakeholders
- Assists with planning, scheduling, preparing for special corporate events, group and community meetings, and visits or meetings with VIP leaders
- Organizes, prepares and maintains accurate and up-to-date confidential correspondence, documents and files
- Organizes, prepares and manages timely, accurate expense reports and reimbursement requests
- Maintains action log and suspense files
- Prepares high level reports, compiling data into comprehensible format and provides information for a Leader's effective community, internal, and company headquarters communications
- Researches and procures off-site venues when necessary and work with staff to coordinate budget, logistics, equipment, catering, transportation and lodging
- Coordinates interviews for corporate level recruitment
- Provides on-boarding support and assistance for newly hired personnel
- Other duties as assigned
Show your expertise
- 3+ years of experience
- Open to new grads
- Familiar with corporate accounting standards
- Knowledge of Microsoft products (e.g. Word, Excel, Power Point, Outlook, etc.)
- Must have exceptional communication skills, including writing and verbal skills to interface effectively with all levels of leadership and staff (e.g. memo, presentations, correspondence, and email)
- Ability to work efficiently and possess excellent time management skills
- Outstanding organizational skills and be detail oriented
- Prior experience in administration support
- Experience in international and domestic travel preferred
- Prior experience in the Construction and/or Engineering industry preferred
Non-Solicitation: We are not currently accepting third-party agency candidates for this position. Any agency candidate submitted to any employee of Exyte may be contacted by Exyte without obligation to the third party agency.