Administrative Assistant
1 month ago
*Job Title: School Safety Program Specialist / Administrative Assistant*
*Work Location: Phoenix, AZ, 85007*
*Expected Duration: 4 months contract *
*Pay Rate: $24/hr on W2*
*Position Type: Onsite Job *
*Estimated Start adte: ASAP*
Position Description
The purpose of this position is to provide support to constituents, including education administrators and staff, community members, education partners, and the families of Arizona students. This customer service position will report to a unit within our agency that supports the physical, emotional, and mental health and safety of students. This position will help manage special projects, such as maintaining email distribution lists, monitoring survey responses, assisting with training registration, and coordinating payment of invoices. This position will provide administrative support and grant assistance to the team. The primary duties for this position include the following: - Help manage special projects, including maintaining email distribution lists, monitoring survey responses, assisting with training registration, and coordinating payment of invoices. - Perform a variety of administrative tasks such as answering phones; coordinating and scheduling meetings; reserving conference rooms; maintaining and updating files, records, and databases; providing webpage support; processing and routing incoming correspondence from shared inboxes and telephone to appropriate personnel; and providing customer service regarding routine questions from public education agencies, state agencies, and parents. - Review and approve grant applications to help ensure grant funds are appropriately budgeted and expended in accordance with program requirements and assist in preparing and completing any administrative and monitoring reports. - Collaborate with other School Safety Program employees and participate in program team and unit meetings and activities Located at the agency's South campus, this position will be part of a standard office environment and will be 100% on-site, where expected dress-code is business and business-casual.
Skills Required
This is a full-time in-office position and requires candidate to be in -office Monday through Friday, from 8AM through 4:30PM, except State holidays. Technology- Computer: High-level of PC proficiency and familiarity with a call center environment, including the Microsoft Office applications and Windows (Outlook, Excel/Word/PPT, Teams, etc.); multi-monitors Phone: Conference (multi-line) phone lines Knowledge in: - Principles and practices of administrative concepts and applications. - Spelling, grammar, and punctuation. - Basic mathematics. - Customer service techniques. Skills in: - Attention to detail in review of documents. - Organize/manage multiple priorities and projects. - Accurate data entry. - Data collection and information tracking. - Create and use basic to advanced spreadsheets. - Basic to intermediate skill in using Microsoft Outlook, Word, Excel, and PowerPoint. Ability to: - Organize information. - Review work for accuracy. - Time management. - Work independently. - Collaborate effectively within a team. - Communicate effectively, both orally and in writing, with administrators, educators, and the public. - Provide excellent customer service and technical support to internal and external customers.
Experience Required
Principles and practices of administrative concepts and applications.
Experience Preferred
Preferred, prior experience understanding grants management, general understanding of budget procedures
Education Required
High school or equivalent, or higher.
Education Preferred
Preferred, Associate's degree or higher.
Additional Information
This is an on-site position (100% in-office), candidate is expected to report on time to the Phoenix office, Monday-Friday, 8AM through 4:30PM, except State holidays. Start date ASAP and end date of 11/29/2024, with possibility to change at any time, including extension.
*Benefits:*
BC_forward_ offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.
*About BC*_*forward*_*:*
Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BC_forward_ is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BC_forward’s_ 6,000 consultants support more than 225 clients globally.
BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BC_forward_ to become a market leader and best in class place to work.
BC_forward_ is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
To learn more about how BC_forward_ collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BC_forward_ will only use this information to complete the recruitment process.
This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.
Job Type: Contract
Pay: $23.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
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