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Trade Execution Administrative Assistant Grains

4 months ago

Kansas City, United States StoneX Group Full time

Overview:

Overview

Connecting clients to markets and talent to opportunity

With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, were a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets focusing on innovation, human connection, and providing world-class products and services to all types of investors.

Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrain yourself in the world of institutional investing, The StoneX Group is made up of four segments that offer endless potential for progression and growth.

Business Segment Overview

With boots on the ground authenticity at the heart of everything we do, our comprehensive array of commercial products and services enable you to work directly with our clients, across hedging, risk management, execution and clearing, OTC products, commodity finance and more.

Position Purpose

The Trade Execution Administrative Assistant will provide support to the Execution Team with daily tasks to coordinate the physical movement of commodities (grains and oilseeds) purchased and sold by the organization. This individual will bring attention to detail, support, and professionalism to assist in trade flows.

Responsibilities:

Responsibilities:

  • Provide overall business support for daily trade flows, such as entering overage contracts when requested and reaching out internally and externally to gather necessary requested information.
  • Develop and maintain positive relationships with external customers and internal StoneX business groups.
  • Assist with various customer inquiries, such as requesting settlement documentation from counterparties, confirming ACH payment information with customers, and collecting grain tax when needed from counterparties.
  • Organize paperwork associated with physical contracts, such as uploading signed contracts and verifying accuracy on counterparty contracts.
  • Track and assemble required documentation like financials, tax forms, trade authorities, formation documents or parent guarantees for client onboarding and credit underwriting.
  • Monitor accounts receivable and past due contract deliveries to provide detailed information to Execution Team and Credit group.
  • Communicate with customers annually on account and credit limit renewals.
  • Regularly confirm open orders with customers to ensure accuracy.
  • Timely and accurately using Excel, upload mark-to-market and producer data when needed.
  • Communicate daily trade indications from Hedge Desk to customers.
  • Export data from system(s) of entry when requested to aid in audits.
  • Overall business support for activities including customer engagement activities, client visits, conference and industry event planning, and onboarding of customers.
  • Prepare letters, documents, reports, and presentation materials as requested. Understand audio-visual capabilities and operations for client facing suites, to ensure seamless client sales processes.
  • This list of responsibilities may not be all-inclusive and can be expanded to include other duties or responsibilities as needed.


Qualifications:

Required Qualifications:

  • Minimum 3 years of administrative experience and/or training.
  • Proficient computer skills, including Microsoft Office.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and ability to multi-task and meet deadlines.
  • Ability to build relationships with internal and external customers.

Preferred Qualifications:

  • Experience with state grain regulations
  • Experience with grain taxes
  • Basic understanding of commodity markets

Physical requirements/Working conditions:

  • Full time/5x a week in office
  • Maintain prompt attendance in an office
  • Occasional visits to other offices, client meetings and industry events
  • Dynamic, time-sensitive environment

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