Personal Assistant

4 days ago

miami, United States Ascendo Resources Full time

Our client, a busy CEO of a Financial Services Firm seeks a fully Bilingual Personal Assistant, both English and Spanish, to work full time in the family home in the Coral Gables area in Florida.


This full-time position requires a dedicated individual who can manage a variety of personal and professional tasks in a fast-paced environment. The successful candidate MUST be fluent in both English and Spanish, possess exceptional communication skills, and be comfortable working in a private home setting.


LOCAL CANDIDATES ONLY PLEASE

THIS IS A PERSONAL ASSISTANT ROLE IN HOME, NOT AN EXECUTIVE BUSINESS ASSISTANT


Key Responsibilities:

  • Personal Assistance: Assist with day-to-day personal tasks, including running errands, managing household staff, coordinating events, and handling various personal projects.
  • Administrative Support: Manage the CEO’s daily schedule, including appointments, meetings, and travel arrangements. Ensure timely and efficient calendar management.
  • Communication: Act as the primary point of contact for the CEO, handling all correspondence, phone calls, and emails in both English and Spanish. Translate documents and communications as needed.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries. Ensure all travel plans are executed smoothly.
  • Household Management: Oversee the maintenance and organization of the CEO’s home, including liaising with vendors, contractors, and service providers. Manage household inventories and supplies.
  • Event Planning: Plan and coordinate private and business events, including dinners, parties, and meetings. Handle all logistics to ensure successful execution.
  • Confidentiality: Maintain the highest level of discretion and confidentiality in all matters related to the CEO’s personal and professional life.
  • Financial Management: Assist with budgeting, bill payments, and expense tracking. Ensure accurate and timely processing of invoices and financial documentation.
  • Problem-Solving: Anticipate needs, identify potential issues, and proactively resolve them to support the CEO’s day-to-day operations.


Qualifications:

  • Language Proficiency: Fluent in English and Spanish, both written and spoken.
  • Experience: Minimum of 3-5 years of experience as a personal assistant to a CEO
  • Location: Local candidates only who can commute full time to the CEOs personal residence in the Coral Gables Florida area.
  • Availability: Flexible with working hours, including occasional evenings and weekends, depending on the CEO’s needs.
  • Tech-Savvy: Proficient in Microsoft Office Suite, Google Workspace, and other productivity tools. Comfortable with technology and able to troubleshoot basic issues.
  • Communication Skills: Excellent interpersonal and communication skills, with the ability to interact effectively with a diverse range of individuals.
  • Organizational Skills: Highly organized with a keen eye for detail. Ability to manage multiple tasks and priorities with minimal supervision.
  • Discretion: Strong sense of integrity, ethics, and the ability to handle sensitive information with confidentiality.
  • Driver’s License: Valid driver’s license and reliable transportation.
  • Pet friendly - both dogs and cats


Benefits:

  • Competitive salary plus discretionary bonus based on experience.
  • Health, dental, and vision insurance.
  • Paid time off and holidays.
  • Opportunities for professional development.


Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

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