Personal Assistant

1 week ago

Miami, United States Fourth Floor Full time

Our client, an UHNW Tech Executive is seeking a highly organized, personal proactive, and detail-oriented individual to be their Part-Time, Long-Term TEMP Personal Assistant. The ideal candidate will provide comprehensive support in both personal and administrative tasks, ensuring that daily activities run smoothly and efficiently. This position requires someone who is flexible, trustworthy, and can manage multiple tasks with a high level of discretion. Tech executive that travels every week.


*Hours: 20-30 to START (to set up systems), will likely become 10-20 hours/week

*24/7 mindset is a MUST. Be flexible to answer texts/emails on weekends and evenings sometimes


Responsibilities:

  • Administrative Support: Manage and organize personal and work-related calendars. - Schedule appointments, meetings, and events. - Coordinate travel arrangements, including booking flights, accommodations, and transportation. - Handle correspondence, including emails, phone calls, and mail. - Assist with filing, document preparation, and other administrative tasks as needed.
  • Personal Errands: Run errands such as grocery shopping, dry cleaning, and post office trips. - Coordinate and manage household services (e.g., cleaners, maintenance, etc.). - Handle gift purchasing, wrapping, and delivery for special occasions. - Assist with personal shopping, including clothing, home goods, and other essentials. - Manage and organize home inventories, ensuring supplies are stocked.
  • Financial Management: Assist with budgeting and expense tracking. - Pay bills, manage invoices, and keep financial records organized. - Handle basic bookkeeping tasks as required.
  • Event Planning: Assist in planning and coordinating personal events, dinners, and gatherings. - Manage invitations, RSVPs, and event logistics. - Coordinate catering, venue, and other necessary services.
  • Project Management: Assist with personal and work-related projects, ensuring timely completion. - Research and gather information for various projects as needed. - Manage to-do lists and follow up on pending tasks.
  • Communication: Serve as a liaison between the employer and third parties, including vendors, service providers, and other contacts. - Draft, proofread, and edit documents, emails, and other communications. - Maintain confidentiality in all communications and activities.


Qualifications:

  • Proven experience as a Personal Assistant or similar role
  • Exceptional organizational and time-management skills
  • Strong verbal and written communication abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software
  • Ability to multitask and prioritize effectively
  • High level of discretion and confidentiality
  • Flexibility to adapt to changing priorities and schedules
  • Customer focused and great at working with others


Preferred Qualifications:

  • Experience in event planning or project management
  • Familiarity with basic bookkeeping or financial management
  • Tech-savvy with experience using productivity and project management tools



Please submit your resume for consideration



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