Payroll Manager

1 week ago

orlando, United States Christie Lites Full time

Job Purpose

The Payroll Manager handles all payroll inquiries and processes the bi-weekly payroll through Ceridian/Dayforce.


Responsibilities

  • Processes bi-weekly payroll for Canada, the USA, and the United Kingdom.
  • Audits all payroll changes for accuracy: salary changes, W4 changes, and direct deposit changes.
  • Audits and approves enterprise-wide bi-weekly timesheets.
  • Ensures that PTO entitlement balances are maintained accurately.
  • Administers all aspects of court order payments.
  • Generates payroll reports as per management requirements.
  • Ensures employee tax documents are issued by annual deadlines.
  • Completes and submits monthly, quarterly, and annual WCB remittances.
  • Records all employee payroll loans.
  • 401K Plan Administration.
  • HR Support as needed.


1. Processes bi-weekly payroll for Canada, the USA, and the United Kingdom by:

  • Maintaining records of bi-weekly payroll by entering pay-rate changes, direct deposit, taxes, role changes, and other changes including commissions, retro-payments, and bonuses.
  • Submitting completed payroll to HR Manager for final audit and submission to Chief Tax and Compliance Officer for final commitment.
  • Submitting monthly German and China payroll to CHRO for final audit and submission to Director, Business Transactions with all payroll details and reports for payroll wire transfer.
  • Responsible for set-up of any new state or local payroll tax accounts as required. Update DayForce with new tax information when received.
  • Maintain and submit bi-weekly UK NEST Pension plan contributions.

2. Audits all payroll changes for accuracy: salary changes, W4 changes, and direct deposit changes by:

  • Verifying/auditing payroll records, by reviewing all approved changes, including job titles, and department/division transfers, increases, benefit changes, and direct deposit information to ensure the accuracy of employee payroll records.
  • Completing all location balance spreadsheets, ensuring that the balance spreadsheet reconciles with the DayForce location Payroll Registers.

3. Audits and approves enterprise-wide bi-weekly timesheets by:

  • Performing audits of timesheets and identifying any irregularities or missed punches.
  • Emailing staff and reporting manager of timesheet irregularities.
  • Making necessary corrections to timesheets.

4. Ensures that PTO entitlement balances are maintained accurately by:

  • Updating PTO balances for new hires, new entitlement, and staff termination and ensuring compliance.
  • Overseeing fourth quarter PTO balance updates are distributed to managers to ensure PTO is consumed before year-end.
  • Providing balance status relating to time off, holidays, and other absences.
  • Tracks German and China timesheets, sick pay, PTO, and Leave for the external payroll provider.
  • Managing the responsibility for approval of all PTO requests.
  • Send an email to the employee’s manager advising of the pending PTO approval.

5. Administers all aspects of court order payments by:

  • Executing and responding as necessary to court order garnishments to ensure compliance.
  • Managing responsibility for activation of garnishments and support payments directly into the payroll system.
  • Ensuring support payments are paid to the proper agency via bi-weekly payroll.
  • Processing termination orders and/or cease orders as necessary.

7. Generates payroll reports as per management requirements by:

  • Providing various reports to support KPI data and various management reports as requested.
  • Run quarterly payroll reports to meet specific state requirements. Included are Seattle LNI (Seattle and Enterprise) and Nevada NV BLT (Nevada and Enterprise).

8. Ensures employee tax documents are issued by annual deadlines by:

  • Announcing when W-2s are available for employee access.
  • Following the Ceridian process to create annual T-4s and other government-required documents.
  • Completing and issuing T-2200s as approved by management
  • Following the Ceridian process to create annual P60s and other government-required documents based on the UK tax year.

9. Completes and submits monthly, quarterly, and annual WCB remittances by:

  • Completing and submitting all quarterly and annual WCB audits for all locations.
  • Enter monthly wages, by US entity, for all US employees into the Hartford database for worker's compensation reporting. Payments are submitted monthly.

10. Records all employee payroll loans by:

  • Manage the EFT process for any payroll-related activities.
  • Maintaining accurate and current records for all employee loans and repayments.

11. 401K Plan Administration by:

  • Manage 401K plan through payroll, deductions, and submission of bi-weekly contributions to the VOYA database.

12. HR Support as needed by:

  • Assist the HR team and CHRO with any tasks as needed.


Essential Personal Attributes for success in this role:

  • Impeccable attention to detail.
  • High degree of confidentiality.
  • Takes initiative resulting in expected outcome.
  • Ability to handle high-pressure environments.
  • Results and success-driven.

Essential Professional Attributes for success in this role:

  • Experience with Ceridian/Dayforce is necessary and non-negotiable.
  • Computer savvy with working knowledge of relevant financial/payroll software applications.
  • Advanced data entry skills.
  • Solid analytical skills.
  • Outstanding organizational and time management skills.
  • Excellent communication, ability with aptitude and problem-solving.
  • Ability to work in a team environment.
  • In-depth knowledge of Microsoft Office suite of products.

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