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Administrative Assistant I

1 month ago

Dayton, United States SINCLAIR COMMUNITY COLLEGE Full time

Administrative Assistant I -Hospitality, Management, and Tourism

Position Information

Position Information (Default Section)

Job Title

Administrative Assistant I - Hospitality, Management, and Tourism

Location

Main Campus - Dayton, OH

Job Number

05015

Department

Hospitality Management

Job Category

Support

Job Type

Full-Time

Status

Regular

















Position Summary

The Administrative Assistant I for Hospitality, Management, and Tourism reports directly to the department Chairperson. The routine tasks of position include answering calls/questions, transferring calls, responding respectfully and appropriately when assisting customers, and scheduling appointments. However, the position will include skills such as:

· Making independent decisions and judgments regarding their job duties without the need to frequently refer to their supervisor for answers, intervention and problem-solving

· Having a comprehensive and thorough knowledge of all technology applications related to the HMT department and the college

· Providing clear, concise, and complex verbal/written language skills to communicate effectively and professionally with both internal and external customers

· Demonstrating tolerance and respect toward the college’s diverse internal and external customers

· Maintaining organization of Accreditation files


The salary range for this position starts at $33,827 and is determined commensurate with education and experience.

Why work for Sinclair College?

The following are some of the benefits that full-time support staff with Sinclair College receive:

· Tuition waiver for employee and dependents for all Sinclair courses and programs

· Support for continued professional development, including tuition reimbursement for other universities and colleges

· OPERS pension participation, with 14% employer contribution

· 4+ weeks of personal and vacation leave, 3+ weeks of sick leave annually

· 14 days of annually observed company holidays

· Expansive and competitive insurance programs, including an HSA with annual employer contribution available

· High quality programs and events for work-life balance

Principal Accountabilities

Deadlines are extremely important for this position. Therefore, the Administrative Assistant I must meet deadlines, especially when attached to:

· Coordinating, processing, ordering, receiving, and logging office supplies for the department.

· Creating and proofing correspondence, documents, and reports

· Processing mail correspondence and faxes

· Processing requisitions, purchase card orders, duplication requests, food requests, physical plant requests, room scheduling requests, book order requests, and travel expense requests

· Preparing and maintaining necessary agendas, materials and minutes for meetings as well as logistical arrangements for meetings

· Supports 6 full-time faculty and 8 adjunct faculty each semester

· Monitors and tracks activities for students and accreditation updates

· Support initial contact of students, onboarding, development of individualized MAP options, and orientation-related requirements

· Coordinate with Academic Advising to ensure and support students’ progress towards degrees and certificates

· Calculate and keep track of assessment data and graduate tracking information

· Coordinate advisory board memberships and meetings

· Coordinate employer position offerings, community asks, and high-school visits

· Ability to manage social media

· Other duties as assigned

Requirements

· Minimum of a high school diploma or equivalent required; associate’s degree in related field preferred

· Minimum of 2 years office experience required

· Minimum of 40 wpm typing speed

· Proficient computer skills to include MS Office (Word, Excel, etc.)required

· Excellent organizational and time management skills required

· High level writing and oral communication skills required

· Knowledge of other college departments and their functions preferred

· Knowledge of program curriculum and admission requirements preferred

· Ability to perform many simultaneous duties (multi-task) while providing great attention to detail required