Sr. Administrative Support Specialist

1 week ago


Oklahoma City, United States The University of Oklahoma Full time

Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Duties: Maintains o?ce ?les that may be of a con?dential nature. Schedules various appointments for o?ce personnel and ensures administrative details are completed. Receives incoming calls for o?ce personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services. Monitors and orders supplies for the o?ce and completes requisitions. Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. Reviews and responds to routine correspondence for the o?ce personnel. Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules. Makes copies and assembles materials. May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans and organizes meetings and programs. Makes travel arrangements. Performs related duties as assigned to successfully ful?ll the function of the position.



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