Senior Administrative Support Specialist
3 weeks ago
Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. We are looking for a Senior Administrative Support Specialist to join our team Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Duties: Maintains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed. Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services. Monitors and orders supplies for the office and completes requisitions. Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. Reviews and responds to routine correspondence for the office personnel. Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules. Makes copies and assembles materials. May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, tracks leave. Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans and organizes meetings and programs. Makes travel arrangements. Performs related duties as assigned to successfully fulfill the function of the position.
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Administrative Support Specialist
1 month ago
Garden City, Michigan, United States Phaxis - Support Services Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Phaxis - Support Services. As an Administrative Support Specialist, you will provide administrative support to various departments, assisting with day-to-day tasks and special projects. This role requires strong communication skills,...
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Administrative Support Specialist
1 month ago
Oklahoma City, Oklahoma, United States Restorative Alternative Wellness, Inc. Full timeJob Title: Administrative Support SpecialistRestorative Alternative Wellness, Inc. is a reputable mental health facility dedicated to providing comprehensive care and support to individuals facing mental health challenges. We are seeking a dedicated and empathetic Administrative Support Specialist to join our team and contribute to the smooth functioning of...
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Administrative Support Specialist
4 weeks ago
Oklahoma City, Oklahoma, United States Commonwealth of Kentucky Full timeThe Commonwealth of Kentucky's Department of Corrections operates 13 correctional facilities to house the state's adult inmate population.The mission of the Department of Corrections is to protect the citizens of the Commonwealth and provide a safe environment for inmates, staff, and the community.As an Administrative Specialist, you will play a crucial role...
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Administrative Support Specialist
7 days ago
Oklahoma City, Oklahoma, United States Francis Tuttle Technology Center Full timeJob SummaryThe Administrative Support Specialist will provide administrative support to the faculty of the Trade & Industrial department at Francis Tuttle Technology Center. This role will maintain student records, provide assistance to students and the attendance office for leave of absences, and ensure confidentiality of student and staff records. The...
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Lead Administrative Support Specialist
4 weeks ago
Oklahoma City, Oklahoma, United States University of Oklahoma Full timeJob Title: Lead Administrative Support SpecialistJob Summary:The University of Oklahoma is seeking a highly skilled Lead Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide advanced administrative support to the Clinical Trials Office (CTO).Key Responsibilities:• Maintain confidential office...
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Administrative Support Specialist
4 weeks ago
Oklahoma City, Oklahoma, United States LAND OF CARS Full timeJob OverviewLand of Cars is seeking an Administrative Assistant to support the daily operations of our office. This role will involve providing administrative support to our team, ensuring the smooth functioning of our office.Key Responsibilities:Field inbound communications - Respond to phone calls and email inquiries, routing them to the appropriate...
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Administrative Support Specialist
4 weeks ago
Oklahoma City, Oklahoma, United States Addison Group Full timeThe Addison Group seeks a highly skilled Administrative Support Specialist to provide exceptional support to our executives. This role involves managing complex schedules, coordinating meetings, and handling confidential communications to ensure the executive's effectiveness and efficiency.Key Responsibilities:Manage and coordinate meetings, appointments,...
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Lead Administrative Support Specialist
6 days ago
Oklahoma City, United States The University of Oklahoma Full timeThe Office of Research Administration (ORA) Lead Admin Support Specialist is a clerical staff member responsible for University-wide intake of grant and contract proposals and awards throughout the sponsored project life cycle. The Lead Admin Support Specialist and the Admin Team serve as the primary point of intake for document processing in ORA. This team...
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Administrative Support Specialist
4 weeks ago
Oklahoma City, Oklahoma, United States Fun Town RV Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Fun Town RV. As an integral part of our department, you will be responsible for providing administrative support to ensure the efficient operation of our organization.Key ResponsibilitiesManage general administrative duties, including...
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Senior Living Training Specialist
4 weeks ago
Oklahoma City, Oklahoma, United States Legend Senior Living Full timeJob Summary:We are seeking a highly skilled Senior Living Training Specialist to join our team at Legend Senior Living. As a Senior Living Training Specialist, you will be responsible for developing and providing associate training and education for various programs, including Life Enrichment/Memory Care and all-staff presentations.Key...
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Administrative Coordination Specialist
3 weeks ago
Foster City, California, United States ATR International Full timeJob Overview ATR International is a leading provider of administrative support services to organizations around the world. We are currently seeking an experienced Administrative Coordination Specialist - Senior to join our team. Salary: $85,000 - $110,000 per annum Job Description The Administrative Coordination Specialist - Senior will be responsible for...
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Senior Desktop Support Specialist
4 weeks ago
Oklahoma City, Oklahoma, United States Insight Global Full timeJob Title: Senior Desktop Support SpecialistJob Summary:We are seeking a highly skilled Senior Desktop Support Specialist to join our team at Insight Global. As a key member of our technical support team, you will be responsible for providing top-notch technical support to end-users for all desktop/laptop related issues.Key Responsibilities:- Troubleshoot...
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Administrative Support Specialist
4 weeks ago
Kansas City, Missouri, United States State Street Corporation Full timeWe are seeking a highly skilled Administrative Support Specialist to provide exceptional support to State Street executives.The ideal candidate will have a proven track record of providing administrative assistance to senior-level executives, with a strong focus on time management, organization, and discretion.The successful candidate will be responsible for...
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Senior Administrative Support Specialist
4 days ago
Oklahoma City, United States The University of Oklahoma Full timeUnder general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence for multiple divisions, including Community Dentistry and Comprehensive Care within...
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Administrative Specialist
5 days ago
Oklahoma City, United States ASRC Federal Holding Company Full timeJob Description ASRC Federal System Solutions supports the Federal Aviation Administration National Airspace System Engineering Support Services (FAA NAS ESS) contract. Join our growing team as an Administrative Specialist in support of the FAA's AJW-143 team. The AJW-143 team provides second level engineering support of the Airport Surveillance Radar...
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Licensed Practical Nurse
4 weeks ago
Oklahoma City, Oklahoma, United States Legend Senior Living Full timeJob Summary:Legend Senior Living is a proud provider of senior care services, and we are seeking a skilled Licensed Practical Nurse to join our team as a Senior Care Specialist. As a key member of our nursing team, you will be responsible for providing high-quality care to our residents, supervising and training nursing staff, and ensuring the overall...
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Administrative Support Specialist
1 month ago
Oklahoma City, Oklahoma, United States SJ Innovations LLC Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SJ Innovations LLC. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff members, including...
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Administrative Support Specialist
4 weeks ago
Cathedral City, California, United States Avid Refrigeration INC. Full timeKey Responsibilities:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Avid Refrigeration INC. The successful candidate will be responsible for performing general secretarial duties, including scheduling meetings, making travel arrangements, and handling correspondence.Administrative Support:The ideal...
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Administrative Specialist
3 weeks ago
Oklahoma City, United States ASRC Federal Holding Company Full timeJob Description ASRC Federal System Solutions supports the Federal Aviation Administration National Airspace System Engineering Support Services FAA NAS ESS contract. Join our growing team as an Administrative Specialist in support of the NASE Communications Team at the Mike Monroney Aeronautical Center (MMAC). Responsibilities:Review Traveler's Expense...
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Administrative Specialist
3 weeks ago
Oklahoma City, United States ASRC Federal Holding Company Full timeJob Description ASRC Federal System Solutions supports the Federal Aviation Administration National Airspace System Engineering Support Services FAA NAS ESS contract. Join our growing team as an Administrative Specialist in support of the NASE Communications Team at the Mike Monroney Aeronautical Center (MMAC). Responsibilities:Review Traveler's Expense...