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Executive Administrative Assistant

4 months ago

Brentwood, United States Vulcan Materials Company Full time

Build Your Career. Build America's Future.

Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials, including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country.

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.

What You'll Do:

Organize Meetings and Events. Coordinate division-wide events, conferences, staff, and functional meetings. Manage all meeting logistics, including invites, facilities, food, etc.

Manage Executive Calendars. Maintain daily schedules and calendars for multiple executives.

Maintain Files. Collect and distribute files and articles as needed. Prepare and submit various letters and reports. Maintain all records, reports, and files.

Coordinate Travel Arrangements. Schedule and coordinate complex travel arrangements and file expense reports for reimbursement.

Interact with Others. Provide excellent customer service to various corporate and outside customers, consultants, and other visitors.

Division Office. Responsible for coordinating building-related needs with the appropriate service groups such as IT, the building property manager, etc.

Additional Responsibilities. Other duties as assigned.

Skills You'll Need:

Experience: 5 years of experience as an executive assistant.

Organizational Skills. Must have a keen attention to detail.

Time Management Skills. Must have the ability to establish a course of action for yourself and others to accomplish specific goals. Must be able to budget time, set priorities, and maintain an awareness of the relationship between activities.

Interpersonal Skills. Must have the ability to remain courteous and helpful when speaking with various employees and customers. Must be able to work effectively as a team member and take the initiative to support others as needed. Must have advanced written and verbal communication skills.

Problem Solving Skills. Must be able to identify issues and evaluate resolutions for a positive outcome. Must be able to anticipate potential problems and follow up with appropriate action. Must be able to determine when to handle inquiries or problems personally or who to refer them to.

Technology Skills. Must have advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google mail/calendars.

What You'll Like About Us:

Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication.

Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work. What sets us apart is the work we do impacts daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.

Health Benefits. Medical, Dental, Vision programs, plus much more.

Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.

Prepare for the Future. 401(k) with company match and contribution.

Training and Development. We see our development programs and helping our employees meet their goals as a critical part of our business.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.