Executive Assistant
2 weeks ago
With over 120 offices and nearly 7,000 associates throughout the U.S. CBIZ (NYSE: CBZ) delivers top-tier financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level.
CBIZ has been honored to be the recipient of several national recognitions for 2023:
* Best and Brightest Companies to Work for in the Nation
* Top Workplaces USA
* America's Best Mid-Size Employers
* Best and Brightest Companies in Wellness
* Great Place to Work Certification
Job Purpose/Objective
* Provide high-level administrative and analytical support to an executive (i.e., SMD, BUP or comparable level)
* Independently, provides support and responds to requests
Essential Functions and Primary Duties
* Perform essential tasks necessary to support executive leader
* Schedule and maintain executive's calendar to include arranging travel
* Prioritize and compose executive materials to include correspondence, memos, spreadsheets, agendas and presentation materials
* May lead or supervise staff
* Prudently manage confidential and critical information
* Read, prioritize and distribute all forms of incoming correspondence
* Plan and oversee preparation for on and off-site meetings, attend meetings to record minutes
* File and retrieve business documents, records, and reports
* Prepare copies of material as needed
* Greet callers and visitors, assess needs and provide solutions
* Perform general office duties to include ordering supplies, maintaining business records and updating management systems
* Prepare incoming and outgoing mail
* Additional responsibilities as assigned
Preferred Qualifications
* Bachelor's degree
Minimum Qualifications
* High School Diploma or GED
* Five years of experience supporting high level executives
* Proficient use of applicable technology
* Advanced computer skills in Word, Excel, PowerPoint, and Outlook
* Experience with digital data management/filling system is an asset
* Ability to manage multiple projects and deliverables simultaneously
* Excellent written/verbal communication skills and use of grammar
* Excellent organizational skills and attention to detail
* Ability to adapt to a changing environment
* Ability to follow standard procedures
* Ability to work cooperatively with others
* Ability to build relationships and trust with internal and external clients and other key stakeholders
Service Delivery
* Provides service according to specific requests and established methods
#LI-MM2 #LI-Hybrid
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