Executive Assistant
3 weeks ago
DUTIES & RESPONSIBILITIES:
• Travel Management: Arrange, coordinate, and manage all travel logistics for the CEO, including flights, accommodations, and ground transportation. Act as a proactive problem solver to address and resolve any travel-related issues swiftly and efficiently.
• Office Management: Oversee the daily operations of the office, ensuring smooth functionality. Responsibilities include managing office supplies, arranging executive meetings, and coordinating lunches and other necessary arrangements for the team.
• Executive Support: Assist the CEO in staying organized and on top of all critical correspondence. This includes managing open items from portfolio company leaders, identifying follow-up items, and proactively drafting communications for review.
• Communication: Organize and assist with the CEO's responses to customer inquiries, feedback, and issues, ensuring timely and appropriate communication. Draft and prepare correspondence on behalf of the CEO for review.
• Portfolio Management Assistance: Keep abreast of developments within the portfolio companies, assisting in tracking key deliverables and ensuring the CEO is prepared for all meetings and engagements.
• Work collaboratively with fellow Executive Assistants inside the portfolio of companies and assist as needed.
• Industry Intelligence: proactively gather and provide CEO a weekly report on activity within the industry to keep abreast of new and breaking news / trends that impact decision making.
• Assist with organizing and completing expense reports, and other administrative tasks as needed
EDUCATION, EXPERIENCE & REQUIREMENTS:
? Bachelor's degree or equivalent experience.
? Proven experience as an Executive Assistant or similar role, preferably within a high-paced, dynamic environment
? Trusted individual with the ability to manage confidential information with discretion.
? Ability to meet deadlines. Must be comfortable prioritizing tasks, demonstrate flexibility, display a strong work ethic, fanatical attention to detail, and sense of urgency.
? Excellent written and verbal communication skills.
? Strong problem-solving skills and the ability to think proactively and anticipate the CEO's needs.
? Ability to prioritize and complete multiple projects simultaneously.
? A strong, decisive decision-maker.
? A people person with excellent interpersonal skills.
? Ability to effectively communicate with other C-level executives.
? Very strong knowledge of Microsoft Office (Word, Excel, and PowerPoint, Outlook)
? Ability to work without supervision; be a self-starter.
? Role is based at Flexjet's Global headquarters in Cleveland, OH.
? We offer a competitive salary and benefits package. This role offers exposure to the fast-paced world of private aviation. This is a role that is both challenging and rewarding, with the chance to make a significant impact on the portfolio of companies.
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