Executive Assistant

2 weeks ago


Cleveland, United States Flexjet Full time

Join a global leader in private aviation, offering access to an ultramodern fleet of private aircraft through fractional ownership, leasing and jet cards. Together, our employees in North America and Europe work to provide Flexjet aircraft Owners with the finest experience in premium private jet travel.

Flexjet is a growing global enterprise with a fleet of fixed-wing and helicopter aircraft, rivaling the size of some major airlines, based throughout the globe. To that end, we are seeking a candidate who will be responsible for managing and facilitating all aspects of the CEO's schedule, including arranging and managing both domestic and international travel needs, as well as sensitive materials and trusted correspondence. Additionally, this role will extend to office management for our staff, requiring a dynamic individual capable of multitasking and prioritizing in a fast-paced environment.

DUTIES & RESPONSIBILITIES:

* Travel Management: Arrange, coordinate, and manage all travel logistics for the CEO, including flights, accommodations, and ground transportation. Act as a proactive problem solver to address and resolve any travel-related issues swiftly and efficiently.
* Office Management: Oversee the daily operations of the office, ensuring smooth functionality. Responsibilities include managing office supplies, arranging executive meetings, and coordinating lunches and other necessary arrangements for the team.
* Executive Support: Assist the CEO in staying organized and on top of all critical correspondence. This includes managing open items from portfolio company leaders, identifying follow-up items, and proactively drafting communications for review.
* Communication: Organize and assist with the CEO's responses to customer inquiries, feedback, and issues, ensuring timely and appropriate communication. Draft and prepare correspondence on behalf of the CEO for review.
* Portfolio Management Assistance: Keep abreast of developments within the portfolio companies, assisting in tracking key deliverables and ensuring the CEO is prepared for all meetings and engagements.
* Work collaboratively with fellow Executive Assistants inside the portfolio of companies and assist as needed.
* Industry Intelligence: proactively gather and provide CEO a weekly report on activity within the industry to keep abreast of new and breaking news / trends that impact decision making.
* Assist with organizing and completing expense reports, and other administrative tasks as needed

EDUCATION, EXPERIENCE & REQUIREMENTS:

? Bachelor's degree or equivalent experience.

? Proven experience as an Executive Assistant or similar role, preferably within a high-paced, dynamic environment

? Trusted individual with the ability to manage confidential information with discretion.

? Ability to meet deadlines. Must be comfortable prioritizing tasks, demonstrate flexibility, display a strong work ethic, fanatical attention to detail, and sense of urgency.

? Excellent written and verbal communication skills.

? Strong problem-solving skills and the ability to think proactively and anticipate the CEO's needs.

? Ability to prioritize and complete multiple projects simultaneously.

? A strong, decisive decision-maker.

? A people person with excellent interpersonal skills.

? Ability to effectively communicate with other C-level executives.

? Very strong knowledge of Microsoft Office (Word, Excel, and PowerPoint, Outlook)

? Ability to work without supervision; be a self-starter.

? Role is based at Flexjet's Global headquarters in Cleveland, OH.

? We offer a competitive salary and benefits package. This role offers exposure to the fast-paced world of private aviation. This is a role that is both challenging and rewarding, with the chance to make a significant impact on the portfolio of companies.

Flexjet is an equal-opportunity employer. We aim to choose individuals who have the highest integrity; those who personify genuine concern for customers and fellow employees alike. More than anything, we look for individuals who grasp the importance of trust in an employer/employee relationship.


  • Executive Assistant

    1 month ago


    Cleveland, United States Staffing Solutions Enterprises Full time

    Direct Hire Executive AssistantWe are delighted to be partnered with our Cleveland client to identify a dynamic Executive Assistant, who will be directly supporting the CEO. This unique opportunity requires the ability to anticipate needs, think critically, and independently offer solutions to problems with a high level of professionalism and...

  • Executive Assistant

    4 weeks ago


    Cleveland, United States Staffing Solutions Enterprises Full time

    Direct Hire Executive AssistantWe are delighted to be partnered with our Cleveland client to identify a dynamic Executive Assistant, who will be directly supporting the CEO. This unique opportunity requires the ability to anticipate needs, think critically, and independently offer solutions to problems with a high level of professionalism and...

  • Executive Assistant

    2 weeks ago


    Cleveland, United States Flexjet Full time

    Flexjet is a growing global enterprise with a fleet of fixed-wing and helicopter aircraft, rivaling the size of some major airlines, based throughout the globe. To that end, we are seeking a candidate who will be responsible for managing and facilitating all aspects of the CEO's schedule, including arranging and managing both domestic and international...

  • Executive Assistant

    1 month ago


    Cleveland, United States Flexjet Full time

    Job DescriptionJob DescriptionFlexjet is a growing global enterprise with a fleet of fixed-wing and helicopter aircraft, rivaling the size of some major airlines, based throughout the globe. To that end, we are seeking a candidate who will be responsible for managing and facilitating all aspects of the CEO's schedule, including arranging and managing...

  • Executive Assistant

    2 weeks ago


    Cleveland, United States Flexjet Full time

    Join a global leader in private aviation, offering access to an ultramodern fleet of private aircraft through fractional ownership, leasing and jet cards. Together, our employees in North America and Europe work to provide Flexjet aircraft Owners with the finest experience in premium private jet travel. This role provides administrative and secretarial...


  • Cleveland, United States Hyatt Hotels Corporation Full time

    At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. The Assistant Executive Housekeeper is responsible for assisting in the oversight o Housekeeper, Executive, Assistant, Hotel, Diversity, Business Services


  • Cleveland, United States University Hospitals Full time

    JOB DESCRIPTION Description Responsible for; ·Executive’s calendar to ensure smooth flowing schedule, appointments, and events to be attended or conducted by the Executive on an ongoing basis ·Preparation for events, Travel arrangements for all Executive’s trips including itineraries and information as to where and how they may be contacted;...

  • Executive Assistant

    4 weeks ago


    Cleveland, United States Area Temps Full time

    An Executive Assistant is needed to support the managerial staff and assist in the daily operations and functions of the division.  You will work Monday through Friday from 8 a.m. to 5 p.m.  Job Responsibilities: Manage complex Outlook Calendars Schedule meetings for CIO on a daily basis Process agenda's for weekly meetings Schedule travel...


  • Cleveland, United States Marriott Hotels & Resorts Full time

    Transmit information or documents using a computer. Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness. Exchange in Executive Assistant, Executive, Quality, Assistant, Technology, Hotel


  • Cleveland, United States Zirtual Full time

    Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work...


  • Cleveland, United States RSS Insurance Full time

    Job DescriptionJob DescriptionThis role will be assisting executive level management with various administrative tasks. 

  • Executive Assistant

    2 weeks ago


    Cleveland, United States CBIZ, Inc. Full time

    With over 120 offices and nearly 7,000 associates throughout the U.S. CBIZ (NYSE: CBZ) delivers top-tier financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level. CBIZ has been honored to be the...


  • Cleveland, United States All One Construction Full time

    **Executive Assistant/Office Manager** The Executive Assistant/Office Manager will be responsible for providing support to the President and CEO of All One Construction. This position will be responsible for managing the President’s calendar, dictation, and scheduling of meetings, as well as general administrative duties. The Executive Assistant will also...


  • Cleveland, United States Hyster-Yale Materials Handling Full time

    Job Title Executive Administrative Assistant Job Family Job Description What starts with YOU, moves the world! Hyster-Yale Group, Inc. (HYG), a world-class manufacturer of industrial lift trucks, has an outstanding opportunity for an exceptional and Executive Administrative Assistant based at our Corporate Headquarters in Cleveland, OH. What you will...


  • Cleveland, United States Diocese of Cleveland Full time

    Job DescriptionJob DescriptionPosition AnnouncementThe Catholic Diocese of ClevelandExecutive Assistant and Coordinator of Special Projects/EventsFor the Catholic Community FoundationFull-time, non-exempt status positionThe Catholic Diocese of Cleveland was founded on April 23, 1847. It is the twenty-third largest diocese in the United States. Under the...

  • Account Executive

    2 weeks ago


    Cleveland, United States AccentCare Full time

    Overview Why You’ll Love Being an Account Executive at AccentCare Do you enjoy providing outstanding patient care? Bring your organizational skills and knowledge of at-home care and join the AccentCare team today in this Account Executive role. When you join AccentCare, you become part of a team that is not only dedicated to their patients, but to each...

  • Account Executive

    6 days ago


    Cleveland, United States CornerStone Staffing Full time

    Job DescriptionJob DescriptionCornerStone Professional Placement is currently seeking an Account Executive (Outside Sales Representative) for a well-regarded client based in Cleveland, OH. In this position, the Account Executive (Outside Sales Representative) will be responsible to acquire new clients by initiating contact with potential prospects and...


  • Cleveland, United States TRS Staffing Solutions Full time

    The nations largest GC firm is seeking a Senior Project Executive to be a representative of the Company responsible for the overall direction, completion, and financial outcome of simultaneous complex construction-management projects; as well as mentoring multiple Project Executives. This role will sit primarily in Cleveland, OH, with occasional travel and...


  • Cleveland, United States TRS Staffing Solutions Full time

    The nations largest GC firm is seeking a Senior Project Executive to be a representative of the Company responsible for the overall direction, completion, and financial outcome of simultaneous complex construction-management projects; as well as mentoring multiple Project Executives. This role will sit primarily in Cleveland, OH, with occasional travel and...


  • Cleveland, United States TRS Staffing Solutions Full time

    The nations largest GC firm is seeking a Senior Project Executive to be a representative of the Company responsible for the overall direction, completion, and financial outcome of simultaneous complex construction-management projects; as well as mentoring multiple Project Executives. This role will sit primarily in Cleveland, OH, with occasional travel and...