Executive Administrative Assistant

2 weeks ago

Troy, United States Inteva Products Full time
Description

Inteva Products is seeking an enthusiastic and organized Executive Administrative Assistant to join our Troy team. As the Executive Administrative Assistant, you will provide comprehensive administrative support to the team and contribute to the smooth operation of our organization. Our ideal candidate thrives in a busy office environment, is an effective communicator, and is eager to bring new ideas and solutions to the table.

Responsibilities:
  • Comprehensive administrative support to Executive team
  • Support day-to-day operations (phones, file, email distribution/flow of information and assignments, updates to Outlook contact files, etc.)
  • Active management of executive calendars including coordinating meetings, travel schedules, and ad hoc appointment changes, using independent judgment and problem-solving skills resulting in time sensitive and cost-effective decisions.
  • Provide all-encompassing support for executive-level meetings, including meeting set up, presentations, maintaining conference room and workplace standards, organizing catering, etc. in order to maintain high professional standards
  • Travel support
    • Coordination of complex and extensive international and domestic travel.
    • Travel Package preparation
    • Incoming visitor reservations as requested
  • Provide prompt and accurate expense report preparation, reconciliation, and audits for review and approval process
  • Maintain confidential files, documents, and records in an established process
  • Develop and modify presentations and communications
  • Prepare correspondence on behalf of executives as needed
  • Proactive stocking and maintenance of executive, conference room, and building supplies
  • On an as-needed bases, provide coverage and support for front desk; meet/greet guests, sign-in and direct visitors, maintain clean and professional standards of lobby area, etc.
  • Support Lead executive admin with additional tasks as assigned
  • Support ongoing continuous improvement efforts by finding opportunities to improve or update business processes

Position Requirements
  • Associates Degree Required, Bachelor's Degree Preferred
  • Previous experience supporting C-suite executives
  • Advanced skills and demonstrated experience in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint), Adobe Acrobat Pro, and Zoom video conferencing
  • Ability to maintain a high level of integrity to manage confidential information
  • Demonstrated project management skills with the ability to execute multiple projects simultaneously independently or in a team setting
  • Strong communication (written & oral) and interpersonal skills, ability to effectively communicate with many different cross functional teams
  • Ability to be flexible and handle multiple projects at once
  • Must be self-motivated, have a strong ability to prioritize workload, and comfortable being in a fast-paced environment
  • Must be available on occasion to answer/resolve issue arising outside core working hours

Education Requirement
Associates Degree Required, Bachelor's Degree Preferred

Full-Time/Part-Time
Full-Time

Shift
-not applicable-

Location
Inteva Products, LLC - World Headquarters and Troy Technical Center

Req Number
CLE-24-00001

About the Organization
Inteva Products is a leading global automotive supplier providing innovative, reliable, environmentally friendly products that enhance vehicle quality, safety and performance. Inteva has global resources for design, engineering, manufacturing and customer service for Closure Systems, Interior Systems, and Motors & Electronics. Formed in 2008, the tier-one supplier is focused on achieving sustained global growth, providing excellent customer service, and driving innovation. Inteva was founded on innovative solutions and the use of applied technology to drive value-based solutions. The company employs more than 8,000 people in 30 sites and maintains its World Headquarters in Troy, Michigan USA.

For more information, please visit www.intevaproducts.com.

Equal Opportunity Employer

Inteva Products, LLC participates in Affirmative Action Planning

*Positions are open to qualified candidates who have work authorization for the listed locations. All candidates must have the on-going legal right to work within the country where the position is located.

Category
Clerical

This position is currently accepting applications.

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