Executive Administrative Assistant

2 weeks ago

ParsippanyTroy Hills, United States Pacira Biosciences Inc. Full time

About PaciraPacira BioSciences, Inc. is a leading provider of non-opioid pain management and regenerative health solutions dedicated to improving outcomes for health care practitioners and their patients. Our in-depth knowledge of non-opioid pain management, coupled with our passion for advancing patient care, drives our commitment to providing solutions that address unmet medical needs and improve clinical results.     Why work with us?Rarely do you have an opportunity to do work that really matters. What drives us is our mission. What makes us successful are our people.  At Pacira, you are part of an inclusive culture that fosters collaboration, growth, and innovative thinking - a place where you can make an impact and help change the standard of care in non-opioid pain management. Be part of our movement, let’s pursue excellence together.  Summary:The purpose of this position is to provide a broad range of administrative, organizational, and functional coordination of activities and enables the Executive Staff supported by this position to be more effective and productive in their jobs. This position will provide a high level of support to Executive Leaders. Essential Duties & Responsibilities:The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job.Other duties may be assigned.Produce highly professional reports, correspondence and presentations using Excel, Word and VISIO for C-suite Execs including CMO.Prepare materials for presentations and/or meetings, including Board of Directors; proof reading, copying, collating and distribution.Facilitate internal alignment within and across teams to coordinate and organize activities.Prepare technical presentations, graphs, and charts utilizing appropriate computer applications.Record and distribute minutes of meetings to all participants; provide timely and accurate follow-up.Assess current administrative practices and recommend/implement improvements in systems and proceduresMaintain corporate files as appropriate.Answer telephone and email inquiries (from internal and external constituents).Maintain calendars and coordinate travel and hotel arrangements, including creation of itineraries and preparation/completion of expense reports.Schedule conferences/meetings andreserve internal and off-site facilitiesPerform special projects and assignments, as required.Interaction:The incumbent works closely with consultants as well as all employees.Supervisory Responsibilities:This position does not have supervisory responsibilities.Education and Experience:Minimum 5 years’ experience in an executive or senior administrative capacity.Associate degree from accredited college or university; 3 years additional corporate administrative experience may be considered in lieu of education. Qualifications:High proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Access) and the Internet; experience utilizing Concur desired.Demonstrated high attention to detail.Solid knowledge of computer operation, including data entry and data management.Excellent oral and written English communication skills.Ability to work with financial dataDemonstrated ability to interact effectively with staff at all levels of the organizationAbility to manage multiple responsibilities, set priorities and meet deadlines.Demonstrated excellent organizational, time management, problem-solving skills.Demonstrated ability to maintain confidentiality in the workplaceProven excellent customer service and interpersonal skills.Proficient in use of business machines, including copier, scanner, fax, label maker.Proven ability to maintain high levels of confidentiality and professional discretion.Demonstrated executive level administrative support skills including keyboarding; filing; scheduling, answering internal and external phone calls; copying and scanningProven ability to work proactively in a fast paced and changing business environment under minimal supervision.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Typical office setting, cubicles, noise level is moderate with consistent printer, telephone ringing and conversation. Employee may have remote office environment. Benefits:Medical, Prescription, Dental, Vision CoverageFlexible Spending Account & Health Savings Account with Company matchEmployee Assistance ProgramMental Health ResourcesDisability CoverageLife insuranceCritical Illness and Accident InsuranceLegal and Identity Theft ProtectionPet InsuranceFertility and Maternity Assistance401(k) with company matchFlexible Time Off (FTO) and 11 paid holidaysPaid Parental Leave

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