Administrative Assistant

3 weeks ago

Troy, United States iMBranded Full time
Job DescriptionJob Description

iMBranded is a leading manufacturer specializing in architectural millowrk and large format graphics across multiple industries including retail, hospitality, automotive and finance.. We are a full-service manufacture of fixtures, furniture and graphic products specializing in the retail automotive segment with OEMs and the dealer network. Given our growth we are currently in search of an Executive Assistant to support our current workload. This is a great opportunity to join a fast growing company

 

The Administrative Assistant provides a broad variety of administrative tasks that facilitate the CEO’s ability to effectiely lead the organization, including: assisting with special projects; designing and producing complex documents, reports and presentations; collecting and preparing information for meetings with staff and external parties. Responsible for managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential providing executive support in a one-on one working relationship. Will also support administrative tasks for other senior leaders as needed. This position will also coordinate or assist with a number of special functions put on by or are critical to the Company

 

ESSENTIAL FUNCTIONS (include but are not limited to)

· Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.

· Sustain daily calendar of meetings and events. Attend internal meetings to capture notes, and support communication of the commitments and timelines of stakeholders.

· Ability to function well in a high-paced environment; performs additional duties as assigned by Senior Management.

· Be responsive to emails/ texts/ phone calls with contact outside normal business hours at times.

· Use discretion, confidentiality, and good judgment to handle C-Level matters.

· Represent the company and the Executive in a positive light through great follow-through skills and sound judgement.

· Complete adhoc projects as assigned – such as personal errands, events and/or family needs.

· Organize files; complex calendars and schedules and resolving issues.

· Complete an array of administrative duties including booking travel, answering phones, compiling spreadsheets, assisting visitors to the building, printing and compiling presentations and reports, generating reports from the Company’s cost accounting and inventory software’s, and managing schedules/calendars

· Experience in supporting the day-to-day office operations.

· Responsible for coordinating & booking travel arrangements for multiple employees

· Other duties as assigned by Manager/Company Management

 

REQUIRED SKILLS/COMPETENCIES (include but not limited to)

· Advanced proficiency with computers and MS Office including Outlook, PowerPoint, Word & Excel.

· Excellent communication skills, both written and oral.

· Knowledge of booking travel and expense reporting in Concur.

· Ability to work longer shifts and weekends as needed.

· Detailed, with strong time management and organizational skills.

· The ability to maintain/protect confidential information.

SKILLS & QUALIFICATIONS

· Bachelor’s degree, or equivalent experience

· 3-5 years of related experience in working in an executive assistant role supporting C-Level executives.

· Demonstrated successful experience working in a fast-paced environment.

 

PREFERRED ATTRIBUTES

· Business sense- has a strong business sense and can decipher priorities and make sound judgement calls when needed.

· Commitment to excellence – perform duties at the highest level possible on a consistent basis.

· Demonstrate ability and temperament to work with sensitive information.

· Team player- have team-oriented experience and approach.

· Service focus – dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective business relationships with team.

· Ability to think outside of the box with a sense of urgency.

 

WORK ENVIRONMENT

· General office setting

· Minor exposure to the sounds of a variety of shop machinery (saws, etc.)

Company Description***iMBranded's VISION: Makers of the Customer Experience for the 21st Century***
With more than 26 years in business, iMBranded specializes in helping automotive dealerships maximize the impression of their facilities on their clients. State-of-the-art technology, refined installation processes and direct relationships with the world’s top automotive manufacturers give iMBranded the ability to provide OEM-approved graphic and millwork solutions to thousands of dealerships across the country. Unmatched attention to detail, and a company culture built on minimizing disruption during installation, make iMBranded the industry leader and, quite simply, best in class.Company Description***iMBranded's VISION: Makers of the Customer Experience for the 21st Century***\r
With more than 26 years in business, iMBranded specializes in helping automotive dealerships maximize the impression of their facilities on their clients. State-of-the-art technology, refined installation processes and direct relationships with the world’s top automotive manufacturers give iMBranded the ability to provide OEM-approved graphic and millwork solutions to thousands of dealerships across the country. Unmatched attention to detail, and a company culture built on minimizing disruption during installation, make iMBranded the industry leader and, quite simply, best in class.

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