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School Office Secretary

4 months ago

Homestead, United States Edison-Bethune Charter Academy Full time

Chambers High School is seeking a full time School Office Secretary to join our team

About EdisonLearning and NorthStar Academies

NorthStar Academies (NSA) are public charter schools governed by the Governing Board of NorthStar Academies. The NSA board has entered into an agreement with EdisonLearning to manage the NSA Schools.

EdisonLearning brings together best practices in instruction, developed over three decades of supporting schools, with blended solutions designed by educators to meet students where they are and deliver the education they need and deserve. The company's comprehensive content, resources and support include 150+ full eCourses in core and elective subjects, plus career and technical education and social-emotional learning; actionable learning analytics dashboards and blockchain-enabled micro-credentials; and instructional services teachers and advisors who provide personalized student support. The guiding purpose behind all of EdisonLearning's work is to ensure equitable access and opportunity for each and every learner.

Our organization's growth and success is due to the hundreds of dedicated professionals who share a passion for making a difference in the lives of young people - both academically and in character development. We are committed to maintaining a work environment that empowers every employee to take ownership for the growth and success of the company - making sure that the best ideas are always on the table, and that the students we serve always receive our best.

The EdisonLearning Schools Core Values

Wisdom; justice; courage; compassion; hope; respect; responsibility; integrity and resilience-provide the basis for our character and ethics curriculum and student management system that contribute to building a positive learning environment. Helping students develop into responsible citizens is an integral part of the EdisonLearning program.

Job Summary:

The School Office Secretary serves as the focal point for communication by mail, telephone and in person. They manage the flow of information within the school and will be responsible for maintaining all schools records. The school secretary also provides administrative executive level special projects support and perform secondary office duties. The School Office Secretary must be flexible, personable, and able to communicate the schools mission and vision, and possess the same core values that are part of the school. This position will also provide administrative executive level special projects support and perform secondary office duties.

Essential Secretarial Responsibilities:

* Create and maintain a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork;
* Use proper telephone etiquette and direct calls appropriately to school staff;
* Work closely and effectively with the school leadership to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately;
* Builds internal and external relationships crucial to the success of the school, and manage a variety of special projects, some of which may have organizational impact;
* Remain attentive, patient, and fair with students and parents;
* Become knowledgeable about EdisonLearning as well as the school community; be familiar with key EdisonLearning personnel, school board members and/or district personnel;
* Perform internal administrative office duties including all voicemail administration including setting up new mailboxes and changing school voicemail greeting for vacations, etc.;
* Provide needed assistance and communicate effectively with Principal and all staff;
* Maintain all records, including schedule, attendance records, school newsletter, and calendar;
* Responsible for recording, tracking and following up with students and parents;
* Manage business related processes as assigned by School Operations Manager and Principal (purchasing/expenses, invoices, office supplies, shipping and receiving, etc.);
* Provide and/or manage standard school operations, including, but not limited to:
* student entrance/exit procedures, safety and emergency procedures/guidelines, distribution of student medication, in absence of nurse and understand the local legislation concerning such distribution
* Business related processes as assigned by principal and/or business services manager (purchasing/expenses, invoices, shipping and receiving, etc.)
* Coordination of volunteer hours/participation
* Responsibility for all voicemail administration including setting up new mailboxes and changing school voicemail greeting for vacations, snow days, etc.
* Responsible for creating and maintaining a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork;
* Maintain all school records, including school schedule, student waitlist (using applicable Edison systems/software), attendance records, and school calendar;
* Responsible for recording, tracking and following up on student tardiness, excused absences and unexcused absences and providing this information to the SIM and SSM, as required;
* Set up and maintain filing systems for students and staff;
* Locate and attach appropriate files to incoming correspondence requiring response;
* Locate and provide data as requested;
* Maintain appointments and event calendars;
* Coordinate meetings and events;
* Performs other duties as assigned;

Key Relationships:

Internal: School faculty and staff, students

External: School visitors, vendors, contractors, parents

Key Behavioral Competencies:

* Thinks ahead to set up requirements in advance. Prepares effective program of activities; timetabling; etc.
* Consistently tries new and different approaches to doing work;
* Demonstrates a strong sense of urgency by prioritizing and following through on commitments;
* Identifies potential obstacles to goal achievement and seeks assistance in addressing these obstacles;
* Detail oriented and ability to multi-task;

Qualifications

Qualifications

* High School degree or equivalency diploma required;
* Minimum of 3 years of experience working in an school office management or high level secretarial position;
* Bilingual in English and Spanish preferred;
* Experienced with all office equipment (i.e. computers, copiers, scanners);
* Strong skills with word processing, database, basic bookkeeping, and spreadsheets;
* Prior experience with school district database maintenance preferred;
* Post-secondary training and coursework in office management preferred;

Benefits and other Perks:

* Medical, Dental, Vision
* Basic Life/AD&D - company paid
* Voluntary - Life/AD&D, Short/Long Term Disability
* Generous time off schedule (Holidays, Personal, Vacation, and Sick Time)
* Retirement Plan
* Student Loan Assistance
* Employer Paid Teladoc Mental Health support network
* Perks at Work discount site

An Equal Opportunity Employer

It is the policy of EdisonLearning, Inc. to provide educational and employment opportunities without regard to race, color, religion, creed, national origin, alienage and citizen status, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law.