Administrative Assistant

**Requisition ID: 280784**

+ **Relocation Authorized: None**

+ **Telework Type: Full-Time Office/Project**

+ **Work Location: Brownsville, TX**

**Extraordinary teams building inspiring projects** :

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .

# Project Overview:

Bechtel is partnering with NextDecade to support their vision to provide the world access to lower carbon intensive energy with their Rio Grande LNG (RGLNG) project in Brownsville, Texas. RGLNG is a natural gas liquefaction and export terminal situated on a 984-acre site on the banks of the Brownsville ship channel. The first phase of the RGLNG project consists of three liquefaction trains, two storage tanks and one marine berth. At full capacity, the five-train facility will have a production capacity of 27 million tonnes per annum (MTPA).

The Infrastructure Global Business Unit (GBU) is executing site civil and marine scopes of work associated with our scopes of work on the Energy GBU LNG projects.

# Job Summary:

The Project Administrative Assistant works independently on the project to provide administrative support of a responsible and confidential nature. Helps to ensure the smooth functioning of the project. Duties require accuracy, good judgment, high degree of initiative and professionalism, discretion, diplomacy, and implementation of protocol. Anticipates changing priorities and problems. Helps the jobsite to interface with home office as necessary. \#LI-KL1

# Major Responsibilities:

+ With a thorough understanding of Bechtel's organizational structure, functions, and procedures, receives and screens phone calls and visitors and directs them to the appropriate parties. Follows up to ensure action. Completes business independently as appropriate. Ensures coverage in absence.

+ Supports ALL jobsite department managers in administrative duties, including assembly of daily/weekly/monthly reports and agendas for weekly construction coordination meetings. Prepares and issues meeting minutes and/or conference notes. Maintains and tracks down jobsite actions as required.

+ With an understanding of Bechtel's goals and priorities and of the manager's commitments, composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of managers. Often researches information and compiles summary reports. Reviews for accuracy and format outgoing documents that require the manager's signature.

+ Responsible to create and maintain a tracking within excel for project site equipment. This tracking will include maintenance of equipment.

+ Responsible for tracking and follow up on equipment maintenance requests.

+ Coordinates requests from client, manager, and in-house staff. Determines action on important or emergency matters or knows whom to contact in absence of manager. Maintains file of important matters for the manager's attention upon return. Assists staff in procedures as required.

+ Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the manager's attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.

+ Responsible for submitting material requisitions within the Digital Supply Chain System.

+ Coordinates complex travel arrangements, including details of business plans. Prepares itineraries and expense reports.

+ Will assist or perform direct support to timekeeping.

+ Coordinates meetings, arranging for facilities, equipment, and refreshments. May prepare and distribute notices, agendas, information packets, and minutes.

+ Independently maintains a hard copy or electronic calendar for responsible manager(s).

+ Develops and guides the implementation of office procedures and of filing and record-keeping systems.

+ May prepare or provide input to daily work planning, training, and/or employee evaluations of assigned personnel.

+ Facilitation and assembly of management presentations will be required at various times.

+ Performs other assignments as required using applicable automation systems/software. These assignments may include:

+ Personnel and salary administration.

+ Coordination of site visitors.

+ Coordination of committee meetings and senior management meetings.

+ Preparation and control of budget and job-hour reports.

+ Coordination of charitable contributions and/or other special programs for the organization.

+ Administration of financial matters of a highly sensitive and confidential nature.

+ Acting as manager's delegate to meetings.

+ Space planning and move coordination/automation coordination.

+ Acts as proxy for timecard approvals.

# Education and Experience Requirements:

+ Requires 2-4 years of related experience.

# Required Knowledge and Skills:

+ Excellent oral and written communication skills.

+ Thorough knowledge of grammatical rules, spelling, punctuation, and required formats.

+ Technical vocabularies and terminology common to the assignment.

+ Demonstrated skill in word processing and composition with a minimum typing speed of 55 wpm.

+ In-depth knowledge of Bechtel's organizational structure, functions, and procedures.

+ Advanced knowledge of Microsoft systems, including Outlook, Word, Excel, and Powerpoint. Strong organizational skills.

+ Operation of Bechtel standard computerized systems and other information transmission systems.

+ Effective leadership skills.

+ Professional telephone and personnel interactions/practices.

+ Demonstrated knowledge of excellent filing systems and common office procedures.

+ Experience in budget activities may be required.

+ Skill in other transcription/dictation technique is desirable.

# Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

# Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

**_Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to_** **acesstmt@bechtel.com**