Executive Administrative Assistant

1 week ago

Brownsville, Texas, United States Brownsville Independent School District Full time

As an Executive Administrative Assistant with the Brownsville Independent School District, you will play a vital role in supporting the administrative team.

We are seeking a highly organized and detail-oriented individual to provide exceptional administrative support, maintain accurate records, and ensure seamless communication within the department and beyond.

About the Role:

This is a full-time position that offers a competitive salary and benefits package.

The successful candidate will have a strong background in secretarial/clerical experience, budget and agenda preparation, and excellent communication skills.

Key Responsibilities:

  • Greet visitors, students, teachers, parents, applicants, staff, vendors, and other stakeholders in a courteous, friendly, and professional manner.
  • Answer telephone calls, take accurate messages, convey messages, place outgoing calls, and run errands as needed.
  • Read, route, and prepare incoming and outgoing mail, attaching files to correspondence as necessary.
  • Compose and type routine correspondence, schedules, standard forms, memoranda, and other documents.
  • Compile and type first drafts of reports, forward to administrative staff for approval.
  • Take dictation, transcribe notes on typewriter or computer, or transcribe from voice recordings.
  • Verify and input PEIM information.
  • Proofread correspondence, records, forms, data, and documents for accuracy and completeness.
  • Maintain accurate and current filing systems, sort and file records, correspondence, and other documents.
  • Monitor receipt of outstanding records and documents, review records and documents for accuracy and completeness.
  • Maintain attendance records of designated office personnel, document absences, gather sign-in payroll sheets, check them for accuracy, and obtain supervisor approval.
  • Compile pertinent data as needed when preparing various local and state reports.
  • Prepare reports for tracking of departmental/campus required documents as needed.
  • Makes travel arrangements for administrators and departmental/campus staff, compile and type Leave Application Request Forms for administrative/staff travel, types and mails registrations and fees (if applicable) for seminars, workshops, and meetings by deadline.
  • Schedules and confirms appointments for administrative staff, maintains a schedule of appointments.
  • Keeps accurate records of departmental/campus budget and changes as needed, performs routine bookkeeping tasks, including arithmetic operations for the department/campus.
  • Maintains budgets, including distribution, requisitions, and budget amendments/changes for all purchases, coordinates with District Warehouse and Accounts Payable for timely payment of outside vendors and contractors.
  • Verifies account numbers, dates, vendor, and/or employee data for payroll, purchases, contracts, or other financial transactions for the department/campus.

Requirements:

  • High School Diploma or General Equivalency Diploma (GED) required in English.
  • Three years secretarial/clerical experience required; training in budget and agenda preparation required.
  • Ability to maintain knowledge of modern business practices and procedures and of computer terminology.
  • Experience in personal computers and office management preferred.
  • One year college or technical school preferred.

Salary:

Minimum Hourly Salary: $16.68-$18.02 depending on location and level of experience.

  • Administrative Support Specialist

    2 weeks ago

    Brownsville, Texas, United States LaborOne Staffing Full time

    Administrative Assistant Job DescriptionCareers of America, School of Welding and Fitting is seeking a highly organized and detail-oriented Administrative Assistant to support our administrative processes. As an Administrative Assistant, you will play a crucial role in maintaining efficient communication, organization, and coordination of tasks.Key...

  • Administrative Support Specialist

    1 week ago

    Brownsville, Texas, United States LaborOne Staffing Full time

    OverviewCareers of America, School of Welding and Fitting is a leading institution dedicated to providing high-quality education and training in the fields of welding and fitting.We are committed to equipping our students with the skills and knowledge they need to succeed in their careers. As we continue to grow and expand, we are seeking a dedicated and...

  • Healthcare Records Administrator

    7 days ago

    Brownsville, Texas, United States Touchstone Communities Full time

    Medical Records Manager LVN at Touchstone CommunitiesThe Medical Records Manager at Touchstone is a part-time role focused on overseeing the management of patient medical records in a healthcare setting.About Us:Tuption Reimbursement T~uchstone Emergency Assistance Foundation Grants We are committed to bringing a Best In Class Healthcare Experience to our...

  • Support Operations Specialist

    5 days ago

    Brownsville, Texas, United States International Bancshares Corp Full time

    International Bancshares Corp is seeking a highly skilled and detail-oriented Administrative Assistant I to join our team. As an Administrative Assistant I, you will provide exceptional support to our executives by conducting research, preparing reports, and performing various administrative tasks.The ideal candidate will have excellent communication skills,...

  • NICU Director and Senior Executive

    6 days ago

    Brownsville, Texas, United States Baptist Health System - San Antonio TX Full time

    Company Overview:">Baptist Health System - San Antonio TX is a leading healthcare provider in the region, committed to delivering high-quality patient care and services.About the Role:">This position offers a unique opportunity for a seasoned Registered Nurse to assume leadership and support responsibilities within our Neonatal Intensive Care Unit (NICU).The...

  • Business Support Specialist

    5 days ago

    Brownsville, Texas, United States Bechtel Corporation Full time

    Company Overview:Bechtel is a renowned global leader in engineering, construction, and project management. With a rich history dating back to 1898, we have delivered numerous high-profile projects across diverse industries, from power generation to transportation systems. Our commitment to innovation, safety, and sustainability has earned us a reputation as...

  • Attendance Assistant Coordinator

    6 days ago

    Brownsville, Texas, United States Brownsville Independent School District (TX) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Attendance/Clerical Assistant Pool to join our team at Brownsville Independent School District (TX). As an Attendance/Clerical Assistant Pool, you will be responsible for maintaining accurate records, assisting with student transfers, and providing excellent customer service to students,...

  • Structural Ironworker Assistant

    7 days ago

    Brownsville, Texas, United States Bechtel Construction Services Full time

    Job Overview:Bechtel Construction Services is seeking a skilled Structural Ironworker Helper to join our team. As an integral part of our ironwork crew, you will assist in the installation and construction of structural steel members.About the Role:This role involves assisting experienced ironworkers in setting up hoisting equipment, guiding and aligning...

  • Sales Strategist

    5 days ago

    Brownsville, Texas, United States MCR Hotels Full time

    Job SummaryWe are seeking an experienced Sales Director to lead our hotel sales team and drive revenue growth. As a key member of our management team, you will be responsible for developing and executing strategic plans to maximize occupancy and ADR growth.Key Responsibilities:Develop and execute strategic plans to achieve optimal occupancy and ADR...

  • Medical Assistant

    5 days ago

    Brownsville, Texas, United States Cameron County Full time

    OverviewCameron County seeks a detail-oriented Medical Assistant to provide exceptional patient care and administrative support in our clinical settings.Job DescriptionWe are looking for a skilled medical professional to join our team as a Medical Assistant. The ideal candidate will have experience in providing top-notch patient care, administering...

  • Executive Production Supervisor

    5 days ago

    Brownsville, Texas, United States Scrap Metal Services, LLC. Full time

    We are seeking a highly skilled Operations Director to join our team at Scrap Metal Services, LLC in Brownsville, TX.The estimated salary for this role is $85,000 - $110,000 per year, depending on experience.About the Role:This is an exceptional opportunity for an experienced production professional to take on a leadership position and drive operational...

  • Home Health Physical Therapy Assistant

    6 days ago

    Brownsville, Texas, United States InHome Therapy Full time

    We are seeking a skilled Home Health Physical Therapy Assistant to join our team in Brownsville, TX. As a Physical Therapist Assistant, you will work closely with patients in their own environment to provide personalized physical therapy and make a meaningful difference in their lives.About the RoleAs a Physical Therapist Assistant at InHome Therapy, you...

  • Medical Director of Women's Health Services

    1 week ago

    Brownsville, Texas, United States NHR Full time

    Seeking an Obstetrics & Gynecology Physician to lead a group of Board Certified physicians in Southern, TX Rio Grande Valley area. The medical director will be Hospital employed and managed with an office located on the Hospital campus. Open to J-1 Visa sponsorship.Shared Call 1-5Level 3 NICU13 L&D rooms and 4 dedicated OB OR suites 24/7 in house ANES...

  • Neurologist Opportunity in South Texas

    6 days ago

    Brownsville, Texas, United States Tenet Healthcare Full time

    We are seeking an outpatient Neurologist to join our team at Valley Baptist Physician s Network in Brownsville, TX.Compensation and BenefitsOur competitive compensation package includes a guaranteed salary with production bonus. Comprehensive benefits include health, dental, life, disability, 401k with match, salary deferment program, etc. Additionally, we...

  • Cardiology Specialist

    6 days ago

    Brownsville, Texas, United States Tenet Healthcare Full time

    About Valley Baptist Health SystemValley Baptist Health System, a part of Tenet Healthcare, is a national healthcare organization with 465 ambulatory surgery centers and surgical hospitals, 61 hospitals, and approximately 110 additional outpatient centers and other sites of care.Estimated Salary$400,000 - $600,000 per yearJob DescriptionWe are seeking an...

  • Operations Coordinator

    5 days ago

    Brownsville, Texas, United States Bechtel Corporation Full time

    Job Summary:Bechtel Corporation is partnering with NextDecade to support their vision of providing lower carbon intensive energy globally. We are seeking an experienced Administrative Assistant to join our team at the Rio Grande LNG (RGLNG) project in Brownsville, Texas.About Us:Bechtel is a global leader in engineering, construction, and project management....

  • OBGYN Physician Opportunity in Brownsville, TX with Comprehensive Benefits

    7 days ago

    Brownsville, Texas, United States Tenet Healthcare Corporation Full time

    Valley Baptist Health System is actively seeking an OBGYN physician to join a thriving practice in Brownsville, TX. This employed opportunity offers a stable and secure future in a state-of-the-art medical facility.Salary and BenefitsWe offer a guaranteed salary with production bonus, comprehensive benefits including health, dental, life, disability, 401k...

  • Primary Care Physician

    7 days ago

    Brownsville, Texas, United States Optum Full time

    We're seeking an Internal Medicine or Family Medicine Physician to join our North Brownsville clinic in Texas as part of the Optum Care network.About the OpportunityThis role offers a unique chance to prioritize quality over quantity, with an average of 14-16 patients per day (30 minutes per visit).Key Highlights:Physicians are measured and rewarded based on...

  • Top Neurologist Opportunity in Brownsville, TX

    7 days ago

    Brownsville, Texas, United States Tenet Healthcare Corporation Full time

    About the RoleWe are seeking a highly skilled Neurologist to join our team at Valley Baptist Physicians Network in Brownsville, TX.Estimated Salary:$250,000 - $300,000 per year, depending on experienceCompany OverviewValley Baptist Health System is part of Tenet Healthcare Corporation, a national healthcare organization with 465 ambulatory surgery centers...

  • Neurology Physician Specialist

    7 days ago

    Brownsville, Texas, United States Tenet Healthcare Full time

    Outstanding Opportunity in Brownsville, TexasWe are seeking an experienced Neurology Physician Specialist to join our team at Valley Baptist Medical Center in Brownsville, Texas. As a key member of our medical staff, you will have the opportunity to make a significant impact on the health and well-being of our patients.About the PositionThis is a full-time,...