Administrative Assistant for University Library

24 hours ago

Worcester, United States Clark University Full time
About Clark University:

Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University's commitment to "challenge convention and change our world" and to address issues of critical importance to society. It is also reflected by Clark's many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.

Clark is located in Worcester, Massachusetts, a dynamic, diverse city "on the rise." The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.

Job Description:

Reporting to the University Librarian the Library Administrative Associate coordinates office functions for the library and staff, and handles record keeping functions related to library services and collections. The incumbent provides administrative support to the University Librarian and other library staff through documenting procedures, handling scheduling and correspondences, communicating facilities issues, and supporting event planning.

Major Responsibilities:
  • Coordinated record keeping for a variety of library functions.
  • Coordinates with staff across library to ensure payment of all invoices for information resources and services.
  • Coordinates ordering library office supplies and manages requisition and payment of invoices.
  • Coordinates with library student supervisors to manage student employee record keeping.
  • Works with library and university accounting staff to manage accounting records for the library, including end-of-year budget reconciliation and processing.
  • Coordinates food service, audio visual, university police, and facilities needs for library events.
  • Coordinates registration and payments for staff professional development.
  • Assists University Librarian with creation of reports and data generation, as needed.
  • Maintains clear records of procedures and practices in the library and stores them in a way that is accessible to all appropriate library staff.
  • Serves as a vendor contact for business functions of the library.
  • Participates in professional development opportunities to maintain up-to-date skills.
  • Handles other duties and tasks, as needed.

Requirements:
  • Enthusiasm for libraries, higher education, and lifelong learning.
  • Ability to communicate effectively both orally and in writing.
  • Adaptability to new technologies and process improvements.
  • Associates degree; or high school diploma with a minimum of 3 years experience in an Administrative Assistant position.
  • High level of comfort with standard office equipment, including personal computers, Microsoft Office Suite and interest in learning new tools.
  • Ability to work with a high level of accuracy and close attention to detail.
  • Ability to ask for assistance and work in a team-based environment.
  • Ability to be flexible, work effectively with a wide range of people, and maintain friendly and professional relationships with colleagues and students.

Prior experience working with and contributing to a diverse workplace with the ability to interact effectively with a broad range of constituents on campus

Additional Information:

As of June 1, 2023 Clark University no longer requires employees or students to be vaccinated against COVID-19. However, Clark urges all community members to follow CDC guidelines for COVID-19 vaccination, which recommend that everyone stay up to date with COVID-19 vaccines including booster doses. This is important for your own personal health as well as the health of our community.

At Clark University, we are dedicated to building a workplace that celebrates diversity and fosters inclusion. We believe that diversity of experiences, perspectives, and backgrounds leads to a more innovative and productive work environment. Our commitment to diversity, equity, and inclusion is reflected in our hiring practices, employee development programs, and campus culture. We welcome and encourage individuals of all backgrounds to join our team and contribute their unique ideas to help us achieve our goals.

Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here .

To review the Clark University Police Department Annual Security and Fire Safety Report visit here .

Application Instructions:

To be considered for this position, you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents, which are required for consideration:
  • Resume
  • Cover letter

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Already have a Clark University Careers Account? Login to your account to add documents or update your account.

Review of applications will begin immediately and continue until the position is filled. Salary will be commensurate with skills and experience.

Applicants must be currently authorized to work in the United States for any employer.

A successful background check is required upon acceptance.

  • Administrative Assistant for University Library

    1 day ago

    Worcester, United States Clark University Full time

    Job Description: Reporting to the University Librarian the Library Administrative Associate coordinates office functions for the library and staff, and handles record keeping functions related to library services and collections. The incumbent provides administrative support to the University Librarian and other library staff through documenting procedures,...

  • University Administrative Assistant

    24 hours ago

    Worcester, United States Professional Staffing Group Full time

    University Administrative Assistant - Worcester Join our team as a University Administrative Assistant at a prestigious educational institution in Massachusetts! With a competitive pay rate of $22 per hour, this role offers an exciting opportunity for candidates with administrative experience. As a University Administrative Assistant, you will be responsible...

  • Administrative Coordinator for Central Massachusetts University

    22 hours ago

    Worcester, Massachusetts, United States Professional Staffing Group Full time

    Job OverviewWe are seeking an experienced Secretary to join our administrative team at a reputable university in Central, MA. As a key member of our staff, you will be responsible for providing top-notch support and maintaining organized office operations.

  • Administrative Support Specialist

    2 hours ago

    Worcester, Massachusetts, United States Assumption University Full time

    Job SummaryThis Human Resources Assistant position plays a critical role in supporting the efficient operations of the University's Office of Human Resources. Reporting directly to the Director of Human Resources, the successful candidate will be responsible for coordinating various administrative tasks, including payroll functions, receptionist services,...

  • Human Resources Assistant

    3 weeks ago

    Worcester, United States Assumption University Full time

    BASIC PURPOSE:Provides administrative support to the Director of Human Resources and to the Office of Human Resources to support effective and efficient operations to the department in support of the mission of the University. ACCOUNTABILITIES: Provides administrative support to the Director to deliver high-quality, confidential services to employees. This...

  • Assistant Director Residential Life

    1 month ago

    Worcester, United States Assumption University Full time

    Basic Purpose: The Assistant Director of Residential Life provides leadership and administrative oversight to ensure the success of the Residential Life program at Assumption University. The Assistant Director is responsible for managing a range of operational, educational, and developmental activities within the residence halls, aiming to promote personal,...

  • Assistant Director Residential Life

    24 hours ago

    Worcester, United States Assumption University Full time

    Basic Purpose:The Assistant Director of Residential Life provides leadership and administrative oversight to ensure the success of the Residential Life program at Assumption University. The Assistant Director is responsible for managing a range of operational, educational, and developmental activities within the residence halls, aiming to promote personal,...

  • Secretary (University in Central, MA)

    4 weeks ago

    Worcester, United States Professional Staffing Group Full time

    Secretary (University in Central, MA) Are you adept at providing administrative support and maintaining organized office operations? We're currently seeking a Secretary to join our team at a university located in Central, MA. This role offers a competitive pay rate of $20 per hour and provides an opportunity to play a key role in ensuring smooth...

  • Administrative Assistant

    24 hours ago

    Worcester, United States National Mentor Holdings, Inc. Full time

    MENTOR Adult Day Health, a member of the Sevita family, provides day programs for elders with complex medical or rehabilitative needs. This allows seniors to obtain quality healthcare while remaining active and involved in the community and continuin Administrative Assistant, Administrative, Assistant

  • Administrative Assistant

    1 day ago

    Worcester, United States Infojini Full time

    Client is an agency focused on building a coordinated, comprehensive system of early education and care services. By providing and coordinating a range of services and assistance, EEC will continuously improve the quality, affordability and accessibility of early education and care.The Temporary Administrative Assistant will report directly to the EEC...

  • Administrative Assistant

    1 week ago

    Worcester, United States The Davis Companies Full time

    Join a growing insurance company located in the heart of downtown Worcester, MA! We pride ourselves on fostering a supportive, collaborative environment and delivering exceptional service to our clients. We're seeking an experienced Administrative Assistant to support our insurance department with a variety of administrative tasks.Key...

  • Administrative Assistant

    1 week ago

    Worcester, United States The Davis Companies Full time

    Join a growing insurance company located in the heart of downtown Worcester, MA! We pride ourselves on fostering a supportive, collaborative environment and delivering exceptional service to our clients. We're seeking an experienced Administrative Assistant to support our insurance department with a variety of administrative tasks.Key...

  • Administrative Coordinator II

    5 months ago

    Worcester, United States University of Massachusetts Full time

    Overview GENERAL SUMMARY OF POSITION: The administrative group of the RNA Therapeutics Institute collaborates to support our researchers so that they can focus on research. Making use of a wide range of experience and expertise, we provide professional and comprehensive support in management, financial and grant accounting, human resources, lab...

  • Administrative Assistant

    4 weeks ago

    Worcester, United States TotalMed Staffing Full time

    Administrative Assistant-Hospital Job ID #1681496 | Share About this Role The Administrative Assistant is accountable for independently performing a full range of administrative tasks in the scheduling, checking patients in/out, and answering phones Job details $732.80 / week Worcester, Massachusetts New Profession: Administrative Assistant Facility...

  • Administrative Assistant

    3 weeks ago

    Worcester, United States TotalMed Staffing Full time

    Administrative Assistant-Hospital Job ID #1681496 | Share About this Role The Administrative Assistant is accountable for independently performing a full range of administrative tasks in the scheduling, checking patients in/out, and answering phones Job details $732.80 / week Worcester, Massachusetts Profession: Administrative Assistant Facility...

  • Administrative Assistant

    4 weeks ago

    Worcester, United States UnitedHealth Group Full time

    We are searching for a highly qualified Senior Administrative Assistant for Same Day Services. This position will support the Director, Department Chair, Site Chiefs, and the Leadership team. This position is responsible for proactive calendar management, planning/coordinating meetings, attending meetings and taking minutes, printing/copying documents, as...

  • Graduate Enrollment Operations Assistant

    1 month ago

    Worcester, United States Clark University Full time

    About Clark University: Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and...

  • Graduate Enrollment Operations Assistant

    1 month ago

    Worcester, United States Clark University Full time

    About Clark University:Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and...

  • Administrative Assistant, Quality and Compliance

    24 hours ago

    Worcester, United States Seven Hills Foundation & Affiliates Full time

    The Administrative Assistant, Quality and Compliance plays a vital role in supporting the Quality and Compliance office by managing administrative tasks and handling legal-related responsibilities, such as record releases, subpoenas, and court orders Administrative Assistant, Compliance, Administrative, Quality, Management, Assistant, Education, Technology

  • Administrative Assistant

    1 week ago

    Worcester, United States Manpower Group Inc. Full time

    Our client, Boylston , MA is seeking a Administrative Assistant to join their team. The ideal candidate will have the experience and skills which will align successfully in the organization. Job Title: Administrative Assistant Location: Boylston, MA Pay Range: 20 What’s the Job? Order supplies Call & follow-up with contactors on scheduling as...