Administrative Staff Assistant II

1 week ago


Syracuse, United States SUNY Upstate Medical University Full time

Job Summary:

The Administrative Staff Assistant II will provide administrative support to the Vice President of Finance & Management. This includes scheduling of appointments and organizing meetings, manage calendars with strong organizational and prioritization skills, arrange virtual meetings and conference calls, obtain signatures for approval (HR, procurement, contracts, etc.) and distribute in timely fashion, prepare purchase requisitions, invoices, memos and other correspondence, create and maintain filing systems that are electronic and physical, provide administrative and clerical support to department management, assist in daily office needs for staff (printing, repairs/work requests, purchase orders), order supplies, make travel arrangements, submit reimbursements, distribute mail, and manage and update the departmental website.

Minimum Qualifications:

Bachelor's degree and two years of administrative office experience or an equivalent combination of education and experience, along with excellent oral/written communication, inter-personal, and organization skills required.

Preferred Qualifications:

Experience supporting senior management preferably in a university and/or healthcare organization.

Work Days:

Monday-Friday (Days)

Message to Applicants:

Recruitment Office: Human Resources



  • Syracuse, United States Syracuse University Full time

    The Administrative Assistant for Staff Processes will support Student Living with administrative processes for professional and student staff. This staff member will support professional staff search processes and onboarding, overseeing payroll for a Administrative Assistant, Administrative, Assistant, Staff, Support Professional, Education, Director


  • Syracuse, New York, United States SUNY Upstate Medical University Full time

    At SUNY Upstate Medical University, we are seeking a highly skilled Administrative Assistant II to join our Graduate Medical Education Office. This is an exciting opportunity for a dedicated individual to provide administrative support to our team.The ideal candidate will have a Bachelor's degree or equivalent combination of education and experience. A...


  • Syracuse, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Administrative Assistant in Syracuse, New York, United States. This role is crucial in supporting the operations within our industry and involves a wide range of administrative and office support activities. As an Administrative Assistant, you will be responsible...


  • Syracuse, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Syracuse, New York. This role is central to the smooth operations of our organization within the Food Bank industry. The Administrative Assistant will be tasked with a range of responsibilities from handling customer inquiries to...


  • Syracuse, New York, United States SUNY Upstate Medical University Full time

    About UsSUNY Upstate Medical University is a leading academic medical center dedicated to providing exceptional patient care, innovative research, and world-class education.Job SummaryWe are seeking a highly skilled Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide administrative support to the department,...


  • Syracuse, United States CME Associates Full time

    Company Overview CME Associates, Inc. (CME) is a multi-talented and multi-disciplined engineering technology corporation that provides Construction Materials Evaluation and Technical Support Services to owners and professionals engaged in design, construction, and maintenance of buildings and infrastructure. CME's licensed engineers and certified technicians...


  • Syracuse, United States CYNET SYSTEMS Full time

    Job Description: Pay Range: $21hr $23hr Provides administrative support to ensure efficient office operations. Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response. Knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and...


  • Syracuse, New York, United States Upstate University Hospital Full time

    Job Summary:The Administrative Assistant II will provide support for the Graduate Medical Education Office. This position requires providing assistance to Residents & Fellows, completion of training and malpractice verifications, and facilitation of Graduate Medical Education Committee meetings.Key Responsibilities:Completion of training and malpractice...


  • Syracuse, New York, United States Upstate University Hospital Full time

    Job Title: Administrative Assistant - Orthopedic Sports DivisionJob Summary: We are seeking a highly skilled Administrative Assistant to join our Orthopedic Sports Division. As a key member of our team, you will be responsible for performing secretarial duties under general supervision. Your role will involve scheduling appointments, relaying messages, and...


  • Syracuse, New York, United States International Staff Consulting Full time

    Are you a highly skilled and organized individual with a passion for law and administration? Do you thrive in fast-paced environments and excel at supporting teams?About Our ClientWe are a renowned legal practice specializing in representing public school districts and employers across various industries. With over 25 attorneys and a history of success...


  • Syracuse, United States Miller Environmental Group Inc Full time

    Job Type Full-timeDescriptionMiller Environmental Group is seeking a detail-oriented Administrative Assistant for our National Solutions location ..ADMINISTRATIVE ASSISTANTMiller Environmental Group is seeking a detail-oriented Administrative Assistant to provide administrative and operations support for branch operations of a projects-based company. Under...


  • Syracuse, United States PEC Inc Full time

    Job Description We are seeking a highly organized and efficient Administrative Assistant to join our team. The ideal candidate will be responsible for managing various office tasks and providing support to ensure smooth day-to-day operations. Key Responsibilities: Answer incoming phone calls and assist office visitors Manage filing systems and organize...


  • East Syracuse, United States CME Associates Full time

    Company Overview CME Associates, Inc. (CME) is a multi-talented and multi-disciplined engineering technology corporation that provides Construction Materials Evaluation and Technical Support Services to owners and professionals engaged in design, construction, and maintenance of buildings and infrastructure. CME's licensed engineers and certified...


  • Syracuse, United States CEDAR PARK GROUP Full time

    Cedar Park Group is seeking an experienced Administrative Assistant for an immediate opening. The ideal candidate will be responsible for ensuring the smooth operation and efficiency of office procedures and administrative support. This role requires a high level of loyalty, integrity. Responsibilities: Organize and coordinate office operations and...


  • Syracuse, New York, United States Le Moyne College Full time

    About Le Moyne CollegeLocated in Syracuse, New York, Le Moyne College is an independent institution established by the Jesuits in 1946. The college offers a comprehensive academic program that fosters intellectual excellence and prepares students for leadership and service.Mission and ValuesLe Moyne College is a diverse learning community that strives for...


  • syracuse, United States Russell Tobin Full time

    Russell Tobin is currently seeking an Administrative Assistant to support our client. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the manufacturing industry. Potential to extend or convert for the right candidate. Apply today for consideration!Job title: Administrative Assistant Location: East Syracuse, NY...


  • Syracuse, United States LanceSoft Full time

    LanceSoft is hiring an Administrative Assistantlocated in East Syracuse.Job description: Job title: Administrative Assistant Duration : Duration for 12+ months Payrate- $28.00 - $31.00 USD hourly Work type: Onsite Job Details: Expert on using data to training models. The models are then used to automate processes like image classification, speech...


  • Syracuse, New York, United States SUNY Upstate Medical University Full time

    Job SummaryThe Graduate Medical Education Office at SUNY Upstate Medical University is seeking an Executive Support Specialist II to provide administrative support for our office.ResponsibilitiesComplete training and malpractice verifications for Residents & Fellows.Process loan deferment requests for Residents & Fellows.Facilitate Graduate Medical Education...


  • East Syracuse, United States CME Associates Full time

    Company Overview CME Associates, Inc. (CME) is a multi-talented and multi-disciplined engineering technology corporation that provides Construction Materials Evaluation and Technical Support Services to owners and professionals engaged in design, construction, and maintenance of buildings and infrastructure. CME's licensed engineers and certified technicians...


  • Syracuse, United States Syracuse University Full time

    This position is responsible for implementation of federally mandated disability accommodations. They will implement exam services as part of these accommodations for students with disabilities and faculty. Education and Experience Bachelors Degree Administrative Assistant, Administrative, Assistant, Education, Skills