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Executive Assistant

4 months ago

Bethesda, United States IAP Worldwide Services Full time

Executive Assistant

Position Locations

Bethesda, Maryland

Tracking Code

10239

Position Type

Full-Time/Regular

Job Summary:

The Executive Assistant provides support and communications to customers from the Customer Service Center. Employees are scheduled to work during the Customer Service Center's operating hours, from 8:00 a.m. to 4:00 p.m., Monday through Friday. The position also supports two off-site customer support offices. CSS work is to provide a single point-of-contact to the broad array of services offered to our customers.

Essential Job Functions:

* Responds to all telephone, walk-in, and electronic inquiries for assistance.
* Enters requests service into the Service Order Request Database (SORD) and notifies the appropriate first responder for action.
* Utilizes an automatic call distribution system to receive calls and minimize the time customers wait to connect to a representative.
* Create meeting reservations in the Conference Room Scheduler; scans the system to ensure no double bookings are created or addressed immediately.
* Receives and creates compound parking permits based upon justifiable need and space availability.
* Coordinates with Conference Room Support personnel to ensure requests for room configurations are communicated and carried out as appropriate.
* Serves as the face of our client to greet customers and answer inquiries professionally and eloquently.
* Captures productivity metrics and submits weekly as requested.
* Performs other ad hoc administrative duties as assigned.

Minimum Requirements:

* High school diploma or GED
* Excellent communication skills
* Basic computer skills (MS Word, MS Excel, and Lotus Notes)

Preferred Qualifications:

* One (1) year of recent experience working at a customer service center is desirable.
* Knowledge of IC regulations, policies, practices, and procedures.
* Strong interpersonal skills to maintain effective working relationships with team and customers.
* Good oral and written communication skills sufficient to respond to customers' routine questions clearly and concisely.
* Ability to manage their own activities and workflow under tight deadlines.
* Ability to apply a strong customer focus orientation to understand customer requirements and suggest and implement solutions.
* Ability to ensure that management, co-workers, customers, and stakeholders are kept informed.
* Ability to adapt to changing work requirements and priorities that may require overtime or extended hours.

Security Clearance:

Active Top Secret SCI Clearance with Polygraph - TS/SCI with Full Scope Poly.

Intrepid Global Solutions, LLC.

www.intrepidgs.com

Intrepid Global Solutions, LLC. (IGS), is a leading international services company that provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IGS leverages and integrates its capabilities - IT & Communications, Aviation & Engineering Solutions, Power Solutions, Infrastructure & Logistics - to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.

Intrepid Global Solutions, LLC. ("IGS" and/or "Company") and its affiliates, including but not limited to IAP World Services, Inc., and subsidiaries is an EOE, including disability/vets.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.