Executive Assistant to the Vice Chancellor of Administrative Services

4 weeks ago

Yuba City, United States Yuba Community College District Full time

Job Description

BASIC FUNCTION:

With limited direction of the Vice Chancellor and minimal supervision, provide complex executive administrative support to relieve the Vice Chancellor of administrative tasks; process executive administrative details independently including the preparation of reports, coordination of functions, communication of District procedures, creation of technical and complex documents and other administrative tasks; provide confidential, executive, professional level work in the areas of risk management, workers' compensation and self-insured programs; may be assigned responsibilities in any functional area of administrative services requiring a broad range of knowledge; formulate, affect, interpret and implement management policies and operating procedures.

DISTINGUISHING CHARACTERISTICS:

The Assistant to the Vice Chancellor Administrative Services classification is distinguished from other secretarial classifications, the incumbents report to the Vice Chancellor, manage an administrative office and has the responsibility for independently taking action on matters of administrative detail; the scope of duties are varied, highly skilled, and are related to an important administrative function of the District; assist the Vice Chancellor by coordinating the administrative services work of the District; act as an assistant to the Vice Chancellor; perform a wide variety of executive administrative duties which require technical skills, judgment and initiative over a broad range of situations and alternatives focusing on the Administrative Services Department.

Confidentiality, professionalism, political acumen and courtesy are imperative for the position in

handling the details of District Administrative Services to include the following functions: facilities planning, fiscal services, risk management and insurance, police services and safety, purchasing/contracts, and legal claims against the District.

Required Qualifications

Education and Experience Requirements:

Any combination equivalent to an Associate's degree in business administration or related field and four (4) years increasingly responsible professional administrative assistant experience.

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