Executive Administrative Assistant

3 weeks ago

Culver City, United States Didi Hirsch Mental Health Services Full time

Executive Administrative Assistant (Sepulveda Quality Assurance)

This position is partially remote, and you have the option to elect into a 9/80 flex schedule. The pay range for this position is between $35.60 - $39.53 per hour.

About Didi Hirsch

Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation's first Suicide Prevention Center. We are a nonprofit organization providing care to nearly 200,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable.

As an organization, we value equity, diversity, and inclusion. More than 1,000 dedicated employees and volunteers make Didi Hirsch's work possible. We intentionally recruit and retain a workforce that is reflective of the communities we serve and strive to cultivate a sense of belonging for them. We embrace employees and candidates from all backgrounds who want to help make this vision a reality.

Summary

Responsible for providing diverse, complex and confidential administrative and clerical support to assist the senior executives of the Agency.

Primary Duties

* Performs administrative functions in support of supervisor including gathering and analyzing data, preparing drafts of correspondence, presentations, spreadsheets and reports.
* Assists with meetings by preparing and distributing agendas, notices, minutes, reports, communication packets, presentations and other documentation; attends meetings as necessary to resolve problems relating to facilities, refreshments and ensure the meetings run as planned.
* Maintains financial and legal records relating to the department and/or Agency's operation; screens and responds to requests for information from independent auditors, vendors, foundations and others.
* Receives, screens, routes mail, email, telephone calls and publications; prioritizes or responds to

requests for information as necessary in a prompt, courteous and confidential manner.
* Arranges and coordinates meetings, teleconferences and other events; plans travel itineraries; makes

reservations, maintains calendar and manages schedule for Executive Staff.
* Maintains comprehensive calendar of dates for renewal or revision of recurring policies, resolutions or other items; tracks time-sensitive projects, following up with staff well in advance of deadlines.
* Processes requests for reimbursement, dues and other expenses in accordance with proper

approvals and budgets.
* Acts as liaison between supervisor and other executives to follow up on assignments; obtain information and/or provide status reports.
* Provides for an organized work environment by disseminating, tracking and maintaining information/data and implementing appropriate organizational systems.
* Performs research and analysis of information; coordinates/manages special projects as required.
* Generates and/or gathers data and information to support report preparation; completes all reporting requirements of the position.
* Sets up and maintains department files.
* Maintains supplies, snacks and beverages for meetings, manages inventory and re-orders supplies as necessary; ensures meeting rooms are properly prepared for meetings and cleaned after meetings.
* Develops and maintains skills through seminars, workshops, or other forms of training/education.

Position Requirements

* Working knowledge of Agency policies and procedures.
* Advanced clerical/administrative skills including personal computer skills (Microsoft Office) and working knowledge of contemporary general office methods.
* The ability to present ideas, information, and viewpoints clearly, both verbally and in writing
* Ability to make routine decisions and determine proper action based on experience within the limits of policy and procedures.
* Ability to maintain discretion over highly sensitive Agency and executive information.
* Effective organizational skills to manage projects.
* Strong writing, spelling, grammar, editing and proofing skills.
* Effective oral and listening communication skills.
* Ability to assume responsibility for a wide variety of projects including researching and analyzing business information; and planning, coordinating and implementing large meetings.
* A commitment to team objectives and Didi Hirsch philosophies.
* Ability to adapt to changing needs by acquiring new skills and knowledge.
* Current California driver's license and a driving record acceptable to the Agency's insurance carrier.
* Ability to work on the occasional evening and/or weekend.

Our Vision

A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being.

Our Mission

Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to individuals and families, especially in communities where discrimination and injustice limit access.

Core Values

Excellence: We are constantly innovating, learning from the communities we serve, and applying the latest research to advance best practices. We uphold the highest ethical standards to ensure we are providing compassionate and excellent care.

Diversity & Inclusion: We value diversity of background, experience, and ideas, committing to a workforce representative of the communities we serve. We celebrate differences and prioritize creating a sense of belonging.

Equity: We are dedicated to maintaining equitable practices in our healthcare delivery and workplace culture, and we work to dismantle disparities and discrimination within both systems of care and society.

Well Being: We are devoted to the well-being of our staff, volunteers, and communities, and believe healthy teams lead to healthy clients.

Advocacy: We advocate across all levels of government and use our voice to reduce barriers to care, including stigma, systemic racism, and parity across payers, with the goal of access to high quality, integrated healthcare for all.

Community Engagement: We build partnerships in the community and across sectors to create a more inclusive and responsive mental health ecosystem and enhance greater accessibility to care and support.

  • Executive Administrative Assistant

    1 month ago

    Culver City, United States Bayview Hunters Point Foundation Full time

    Executive Administrative Assistant (Sepulveda Quality Assurance)This position is partially remote, and you have the option to elect into a 9/80 flex schedule. The pay range for this position is between $35.60 - $39.53 per hour.About Didi HirschDidi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and...

  • Executive Administrative Assistant

    3 weeks ago

    Culver City, United States Bayview Hunters Point Foundation Full time

    Executive Administrative Assistant (Sepulveda Quality Assurance)This position is partially remote, and you have the option to elect into a 9/80 flex schedule. The pay range for this position is between $35.60 - $39.53 per hour.About Didi HirschDidi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and...

  • Executive Assistant

    3 weeks ago

    Culver City, United States ScaleJet Full time

    About the job Executive Assistant Our client, Trivium Group, is looking for a dynamic and proactive Executive Assistant to provide crucial support to their CEO. Your role will be pivotal in maintaining the operational efficiency of our organization, allowing their leadership to stay focused on strategic priorities.About company:Trivium is a digital...

  • Executive Administrative Assistant

    4 weeks ago

    Oklahoma City, United States State of Oklahoma Full time

    Job Posting Title Executive Administrative Assistant Agency 452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV. Supervisory Organization DMHSAS-Central Administration Job Posting End Date (Continuous if Blank) May 22, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date...

  • Executive Administrative Assistant

    3 weeks ago

    Oklahoma City, United States State of Oklahoma Full time

    Job Posting Title Executive Administrative Assistant Agency 452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV. Supervisory Organization DMHSAS-Central Administration Job Posting End Date (Continuous if Blank) May 22, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date...

  • Executive Assistant to Vice President of Sales

    2 months ago

    Culver City, United States Moldex-Metric, Inc Full time

    **JOB SUMMARY**: The Executive Assistant will provide high-level administrative support to the Vice President of Sales and other senior staff. **ESSENTIAL FUNCTIONS**: - Provides high-level administrative support and assistance to the Vice President of Sales and/or other assigned sales and leadership staff. - Performs clerical and administrative tasks...

  • Executive Administrative Assistant

    2 days ago

    Oklahoma City, Oklahoma, United States State of Oklahoma Full time

    Job Posting TitleExecutive Administrative AssistantAgency452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.Supervisory OrganizationDMHSAS-Central AdministrationJob Posting End Date (Continuous if Blank)May 22, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if...

  • Executive Assistant, Series

    4 weeks ago

    Culver City, United States Amazon.com Services LLC Full time

    Amazon Studios is looking for a smart, enthusiastic, hard-working, and creative candidate to join our team. The Executive Assistant will be responsible for a high volume of tasks including complex calendar management and detailed global travel itineraries. The position will report to the Head of US TV Series and will also support various functions of the...

  • Executive Administrative Assistant

    2 months ago

    Sun City Center, United States FirstService Full time

    Of Role:? Administrative Assistant associates provides a variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association. These treasured associ Administrative Assistant, Administrative, Assistant, Executive, Property Manager, Property Management

  • Administrative Assistant, Business

    2 weeks ago

    Culver City, United States Sony Pictures Entertainment, Inc. Full time

    We are looking for an Administrative Assistant to support the SVP of Business and Legal Affairs for our Game Shows division, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a multifaceted team that develops, produces, markets/promotes, and licenses...

  • Administrative Assistant I, Business Affairs

    3 weeks ago

    Culver City, United States Sony Pictures Entertainment, Inc. Full time

    Sony Pictures Television Studios (SPTS) is one of the industry’s leading content providers, producing programming worldwide across genres and platforms. As the largest independent TV studio in the industry, SPTS produces 50+ shows each year including THE BOYS, COBRA KAI, THE GOOD DOCTOR, OUTLANDER, and PLATONIC. SPTS is part of the larger Sony Pictures...

  • Executive Assistant, General Counsel

    3 weeks ago

    Culver City, United States Sony Pictures Entertainment, Inc. Full time

    This Executive Assistant position will support the Sr. EVP / General Counsel and SVP, Transformation at Sony Pictures Entertainment. The Sr. EVP/General Counsel is the Company’s most senior legal advisor with oversight responsibility for all legal matters relating to SPE and each of its operating division’s global operations encompassing motion picture...

  • Executive Administrative Assistant

    3 weeks ago

    Jefferson City, United States Missouri NEA Full time

    Job DescriptionJob DescriptionMissouri NEA is seeking applicants for the position of Executive Administrative Assistant.QUALIFICATIONS · Significant experience or education (3-5 years) in administrative support and project management experience,· Experience in human resources processes,· Ability to work confidentially with sensitive information,· Strong...

  • Executive Administrative Assistant

    3 weeks ago

    Kansas City, United States Saint Luke's Health System Full time

    Job Description​Saint Luke’s Hospital is seeking an Executive Administrative Assistant to provide administrative support to the VP Provider Based Clinics, multiple hospital clinic and program directors and several specialty physicians. This position is a wonderful opportunity to be a part of a compassionate and diverse team that prides themselves on...

  • Executive Administrative Assistant

    1 week ago

    Kansas City, United States Saint Luke's Health System Full time

    Job Description​Saint Luke’s Hospital is seeking an Executive Administrative Assistant to provide administrative support to the VP Provider Based Clinics, multiple hospital clinic and program directors and several specialty physicians. This position is a wonderful opportunity to be a part of a compassionate and diverse team that prides themselves on...

  • Administrative Assistant Iv, Creative Advertising

    2 weeks ago

    Culver City, United States Sony Pictures Entertainment, Inc. Full time

    Reporting into the EVP, Global Creative Advertising, this role will provide full range administrative support (including handling phones, calendar, filing, drafting correspondence, meeting coordination, and travel arrangements). This position is responsible for providing administrative support to the Executive Vice President of International Creative...

  • Executive Director/Administrator

    1 month ago

    Culver City, United States Studio Royale by Cogir Full time

    Job DescriptionJob DescriptionPeople taking care of people, that's who we are and what we do at Cogir Senior Living!What to expect...Cogir Senior Living (formerly Cadence Living) is hiring an experienced, customer-focused, and compassionate Executive Director (Administrator) in our beautiful retirement community Studio Royale by Cogir.The Executive...

  • Executive Director/Administrator

    2 weeks ago

    Culver City, United States Studio Royale by Cogir Full time

    Job DescriptionJob DescriptionPeople taking care of people, that's who we are and what we do at Cogir Senior Living!What to expect...Cogir Senior Living (formerly Cadence Living) is hiring an experienced, customer-focused, and compassionate Executive Director (Administrator) in our beautiful retirement community Studio Royale by Cogir.The Executive...

  • Executive Administrative Assistant

    2 weeks ago

    Jefferson City, United States Missouri NEA Full time

    Job DescriptionJob DescriptionMissouri NEA is seeking applicants for the position of Executive Administrative Assistant.QUALIFICATIONS · Significant experience or education (3-5 years) in administrative support and project management experience,· Experience in human resources processes,· Ability to work confidentially with sensitive information,· Strong...

  • Executive Administrative Assistant

    4 weeks ago

    Salt Lake City, United States bioMérieux SA Full time

    The primary responsibility of this position is to provide executive-level administrative support to the General Manager and Head of Clinical Operations-North America. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external...