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Executive Assistant

4 months ago

Sugar Land, United States Fluor Full time

At Fluor, we are proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders benefit from the creative solutions derived as a result of embracing differences.

Job Description:

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.

- Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication

- Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations

- Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.

- Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories

- Schedule appointments and coordinates department's or manager's interface with other company organizations, clients, and external groups

Perform general office duties to include mail distribution and creating and maintaining department files

- Assist with planning functions to include socials, vendor lunches, and specialized training

- Prepare reconciliations on monthly budget reports and purchasing cards

- Perform research on internet for business purposes

- Network with other administrative assistants to strengthen relationships and ensure coverage during absences.

Job ID: 144776BR

City: Sugar Land

State: Texas

Country: United States

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.