Office Specialist 2

2 weeks ago

Salem, United States State of Oregon Full time

Initial Posting Date:

12/09/2024

Application Deadline:

03/12/2025

Agency:

Oregon State Department of Police

Salary Range:

$3,277 - $4,443

Position Type:

Employee

Position Title:

Office Specialist 2 - Computerized Criminal History (CCH)

Job Description:

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Office Specialist 2 - Computerized Criminal History Unit (CCH) position.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 12/25/2024. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 03/12/2025, or until filled, with application review dates occurring approximately every two weeks beginning 12/25/2024. We may close the announcement at any time after this date when we have received an adequate number of applications.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact osp.recruiting@osp.oregon.gov and reference REQ-170793.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

Summary of Job Duties:

In this position, you will interpret and assess a variety of documents and analyze information from a variety of sources to make accurate determinations for criminal history records maintenance. This includes submitting documents for entry, modification, and/or deletion to assure complete and accurate criminal history information is available to criminal justice and other regulatory agencies through the LEDS database. Completed records help support sections within the Criminal Justice Information Services (CJIS) Department such as our Firearms Instant Check Unit (FICS), Automated Biometric Identification Systems (ABIS), and our Sexual Offender Registry (SOR).

To learn more about the various Divisions, Programs, Sections or Units within Oregon State Police, click here.

Minimum Qualifications/Eligibility Requirements:

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;

OR

An associate degree in any field;

OR

An equivalent combination of education and experience.

Note: If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.

Preferred Skills:

* Ability to communicate orally with agency staff, personnel in other agencies, the general public, and with equipment service technicians.


* Proficient in processing documents, verifying, and checking accuracy.


* Proven ability to make sound judgements and decisions in the application and explanation of laws and rules, policies, and procedures.


* Ability to operate office equipment such as computer terminal or photocopier.


* Knowledge of and experience using Microsoft Office productivity applications, including Outlook, Word, and Excel.



This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

Special Qualifications:

* Must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties.


* Must be LEDS certified or be able to obtain certification upon hire.



Selection Process:

The process will be comprised of the following evaluation assessment (subject to change).

* Interview



How to Apply:

Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter - no more than two pages in length - addressing how you meet the preferred skills for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format.

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.

The Oregon State Police does not offer visa sponsorships.

Additional Information:

Diversity, Equity, and Inclusion at OSP

Background Hiring Information

Employee Benefits

Veterans Employment in State Government

Pay Equity Information & Resources

What You Need to Know to Get the Job

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