Administrative Specialist 2

6 months ago

Salem, United States State of Oregon Full time
Job Description:

***If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by END OF DAY on 07/17/2024. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. ***

This recruitment will remain open until 10/02/2024, or until filled, with application review dates occurring approximately every two weeks beginning 07/17/2024. We may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.

The Oregon State Police in Salem, Oregon is hiring for multiple, Permanent Administrative Specialist 2 positions.

If you require an alternate format in order to complete the employment process, or to request a copy of the position description, please contact and reference REQ-160389.

What will you do?

You will process set asides, motions, and other court orders through positive fingerprint identification so that the criminal history information in the CCH files is updated with accurate information for easy retrieval by criminal justice agencies and other agencies that are authorized to access CCH.

You will be required to work as an independent, self-motivated worker. In this position, you will be required to have general knowledge of the CJIS Division operations and specific knowledge of the set aside process.

To learn more about the various Divisions, Programs, Sections or Units within Oregon State Police,

What’s in it for you?

  • Work/life balance.

  • Paid vacation, sick leave, 11 holidays and up to 24 hours of personal business leave a year.

  • Retirement programs through the and optional deferred compensation programs through the .

  • Abundant advancement opportunities within the agency and throughout State of Oregon government that carries your seniority and benefits with you.

  • Opportunities to expand your technical and professional skills.

  • Meaningful work with others who are passionate about public service.

  • Make a difference in the lives of Oregonians.

The Oregon State Police is an Equal Opportunity employer committed to and affording all persons an opportunity for employment and advancement on the basis of their knowledge, skills, and abilities. At Oregon State Police, our Mission is to serve the State of Oregon with a diverse workforce dedicated to the protection of people, property and natural resources. Our values are Honor, Loyalty, Dedication, Compassion and Integrity.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

Minimum Qualifications (these must be addressed in your resume for full consideration):

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; 

OR


An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Note: If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.

Preferred Skills (these must be addressed in your cover letter for full consideration):

  • Experience working with Courts, Prosecutors, and Defense Attorney’s

  • Experience reviewing and interpreting court judgements and orders

  • Ability to work independently and establish task priorities for own work

  • Effective written and verbal communication

  • Experience conducting research and applying results to work product

Special Qualifications:

  • Must be LEDS certified or be able to obtain certification upon hire.

Reference Check: the hiring manager will review available documents, including but not limited to, the candidate’s working file, personnel file, HR department records, and Office of Professional Standards records, to determine if there exists any information which would adversely affect the candidate’s ability to adequately perform the duties of the position as it relates to the preferred skills.

The hiring manager will solicit relevant job-related, workplace feedback from a list of references furnished by the candidate, along with references from each current or previous place of employment, to determine if the candidate possesses the minimum qualifications and preferred skills for the job.

  • Office Specialist 2

    4 weeks ago

    Salem, Oregon, United States State of Oregon Full time

    Job Summary:Seeking a highly organized and detail-oriented Office Specialist 2 to provide administrative support to the Security Operations & Reception Center Manager at the State of Oregon.Key Responsibilities: Assist with typing, filing, and telecommunications tasks.Manage long and short-term property storage, badging for staff and patients, and coordinate...

  • Administrative Specialist

    1 month ago

    Salem, United States State of Oregon Full time

    Are you passionate about wetlands and waterways? Apply to be our next Administrative Specialist (Administrative Specialist 1) by December 3rd, 2024! This position is based out of our Charleston office, and expected to be onsite during schedule hours. Administrative Specialist, Administrative, Specialist, Processing, Program, Staff

  • Administrative Assistant 2

    2 weeks ago

    Salem, United States Sunrise Systems Inc Full time

    Our client, a leading athletic footwear and apparel manufacturing company OR "An apparel and sporting goods manufacturing company", is looking for an Administrative Assistant 2. This is for an initial duration of 3 months and is located in Salem, OR.  Job Title: Administrative Assistant 2Reference ID: 24-05342Location: Salem, ORDuration: 3 MonthsJob Type:...

  • Administrative Assistant 2

    3 weeks ago

    Salem, United States Sunrise Systems Inc Full time

    Our client, a leading athletic footwear and apparel manufacturing company OR "An apparel and sporting goods manufacturing company", is looking for an Administrative Assistant 2. This is for an initial duration of 3 months and is located in Salem, OR.     Job Title: Administrative Assistant 2 Reference ID: 24-05342 Location: Salem, OR Duration: 3 Months Job...

  • Business Development Associate

    3 weeks ago

    Salem, Ohio, United States Rent-2-Own Full time

    Career Opportunities at Rent-2-OwnWe are a fast-growing company seeking a talented individual to join our team as a Delivery Specialist in Maysville, KY.Key Responsibilities:Promote company growth by developing and maintaining strong relationships with customers and colleagues.Ensure timely delivery of products and services to meet customer...

  • Administrative Specialist 2

    1 week ago

    Salem, United States State of Oregon Full time

    Initial Posting Date: 10/23/2024 Application Deadline: 01/22/2025 Agency: Oregon State Department of Police Salary Range: $3,945 - $5,479 Position Type: Employee Position Title: Administrative Specialist 2 - Computerized Criminal History Unit (CCH) - Set Asides Job Description: The Oregon State Police in Salem, Oregon is hiring for one (1)...

  • Medication Administration Specialist

    3 weeks ago

    Salem, Oregon, United States Avamere Health Services Full time

    Job SummaryWe are seeking a highly skilled Medication Administration Specialist to join our team at Avamere Skilled Advisors, LLC. This is a full-time position with a variable schedule, offering a competitive salary and comprehensive benefits package.About the RoleAs a Medication Administration Specialist, you will be responsible for administering...

  • Lifeguard - Aquatics Specialist 2

    4 weeks ago

    Salem, United States The Salvation Army Full time

    The Aquatics Specialist 2- Lifeguard maintains the safety and cleanliness of the aquatic facility. Knowledge, Skills, and Abilities: Knowledge Required: Read, write, and speak English language to express ideas and communicate effectively; safe aquati Aquatics, Lifeguard, Specialist, Retail, Certification

  • Lifeguard - Aquatics Specialist 2

    3 months ago

    Salem, United States The Salvation Army Full time

    The Aquatics Specialist 2- Lifeguard maintains the safety and cleanliness of the aquatic facility. Knowledge, Skills, and Abilities: Knowledge Required: Read, write, and speak English language to express ideas and communicate effectively; safe aquati Aquatics, Lifeguard, Specialist, Retail, Certification

  • Medication Administration Specialist

    3 weeks ago

    Salem, Oregon, United States Keizer Campus Operations LLC Full time

    Job OverviewWe are seeking a skilled Medication Administration Specialist to join our team at Avamere Court at Keizer in Keizer, OR.Compensation PackageThe estimated salary for this position is $55,000 - $65,000 per year, depending on experience.Job DescriptionAs a Medication Administration Specialist, you will be responsible for administering medications to...

  • Administrative Support Specialist

    4 weeks ago

    Salem, Oregon, United States BizTek People, Inc. | APA International Placement Consultants Full time

    Job Title: Administrative Support SpecialistWe are seeking a skilled Administrative Support Specialist to join our team at BizTek People, Inc. | APA International Placement Consultants.Job Summary:The successful candidate will provide administrative support to our manager and their team(s) or facility, ensuring seamless day-to-day operations. This role...

  • Administrative Assistant 2

    2 weeks ago

    Salem, United States Integrated Resources, Inc Full time

    Job Description: Entry-level Administrative Assistant to support multiple members of our team. This role will split responsibilities evenly between managing calendars and supporting day-to-day operations. The ideal candidate will be organized, eager to learn, and comfortable working in a fast-paced & dynamic environment. Key Responsibilities: ...

  • Administrative Assistant 2

    3 weeks ago

    Salem, United States Integrated Resources, Inc Full time

    Job Description: Entry-level Administrative Assistant to support multiple members of our team. This role will split responsibilities evenly between managing calendars and supporting day-to-day operations. The ideal candidate will be organized, eager to learn, and comfortable working in a fast-paced & dynamic environment. Key...

  • Administrative Assistant 2

    3 weeks ago

    Salem, United States Integrated Resources Full time

    Job Description: Entry-level Administrative Assistant to support multiple members of our team. This role will split responsibilities evenly between managing calendars and supporting day-to-day operations. The ideal candidate will be organized, eager to learn, and comfortable working in a fast-paced & dynamic environment. Key Responsibilities: Calendar...

  • Administrative Assistant 2

    3 weeks ago

    Salem, Oregon, United States Integrated Resources, Inc Full time

    Job OverviewWe are seeking an experienced and organized Administrative Assistant to support our team members. This role will involve calendar management, day-to-day operations, and ensuring efficient time management.Key Responsibilities:Schedule and coordinate meetings, appointments, and travel arrangements.Assist with data entry, create and update Excel...

  • Administrative Support Specialist for Dental Office

    3 weeks ago

    Salem, Massachusetts, United States Highland Dental Group LLC Full time

    Job Opportunity: We are seeking a skilled Administrative Support Specialist to join our team at Highland Dental Group LLC in Salem, MA. This is an exciting opportunity to work in a fast-paced multi-specialty dental office and be part of a dynamic team dedicated to delivering exceptional patient care.Key Responsibilities:Provide administrative support to...

  • Office Specialist 2

    5 days ago

    Salem, Oregon, United States State of Oregon Full time

    We are seeking a highly organized and detail-oriented individual to join our team as an Office Specialist 2 - Branch Support Coordinator. This is a permanent, full-time position with the State of Oregon.About the RoleIn this role, you will provide administrative support to our team by performing a variety of tasks, including receiving calls and visitors,...

  • Systems Administrator Specialist

    3 weeks ago

    Salem, Oregon, United States Generis Tek Inc Full time

    Job Title: Systems Administrator SpecialistJob Description:As a key member of our team, you will serve as a technical resource on an enterprise backup team. Your responsibilities will include managing backups in an enterprise backup system, performing systems restores, providing advanced support for Windows and Linux servers, business analysis, research, and...

  • Contract Specialist-Project Administrator

    4 months ago

    Salem, United States HMK COMPANY Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...

  • Contract Specialist-Project Administrator

    5 months ago

    Salem, United States HMK COMPANY Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...