Supply Specialist 2

4 months ago

Salem, United States State of Oregon Full time
Job Description:

We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.

JOIN OUR TEAM The Office of Facilities Management (OFM) is in search of leaders committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for their unique contributions to the organization.  If you possess expertise in the receipt, storage, security, shipment, inventory, and recordkeeping for a wide variety of property, equipment (excluding automotive and heavy equipment), food, forms, and supplies, please consider joining our team in a vital role at the Oregon Department of Human Services (ODHS).


Oregon Department of Human Services (ODHS), A place to belong and make a difference

  • When you join the , you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.
  • Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS’ overall mission and vision. 
  • We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency and we are committed to integrating equity into all we do. The has four points that explain the agency's goals related to equity, inclusion, and racial justice.
  • We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and including health, dental, vision and much more


What We Are Looking For, Minimum Qualifications

  • Three years of stocking, storeroom or warehouse experience which included purchasing a variety of supplies, equipment, or materials, maintaining inventory records, and shipping and receiving materials and equipment.

Essential Attributes:

  • Experience providing customer service either telephonically, electronically or in person
  • Flexibility and adaptability as work assignments can vary by requests and environment conditions
  • Knowledge and experience with basic computer software skills

Please be sure to clearly describe how you meet these essential attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process.  Your application and/or resume will be used when completing a pay equity assessment. The pay equity assessment determines your pay rate/salary step, so complete and detailed work and education history is helpful.

Your duties at a glance

The Office of Facilities Management (OFM) is an office within ODHS Shared Services. Shared Services serves OHA and ODHS with functions that include contracting, facilities management, financial services, forms and document management, human resources, information security and information systems.

As a Supply Specialist 2, you will:

  • Receive requests for supplies/equipment; ensure they are complete; confirm the authority of the individual or agency making the order.
  • Acquire a range of supplies, food, forms, materials, and equipment within pre-set financial limits or authorized purchasing power; utilize a state credit card, engage in requisition, and purchase order procedures, employ statewide contracts, or follow the informal bidding process.
  • Receive and examine items to assess their condition and the quantity received; verify that items conform to order specifications; repackage and return any damaged or incorrect goods; inform the vendor of the return status.
  • Store items such as office supplies, forms, food, excess/surplus property, equipment, and janitorial supplies appropriately for each type of item; rotate items as necessary; provide accessibility to supplies; and maintain the storeroom in a clean and orderly condition.
  • Deliver items and fill orders; distribute items over the counter; load pallets for shipment on transport vehicles; and package and deliver or ship supplies to various locations.
  • Dispose of obsolete and excess items, inspect the property to ascertain its condition for use, transfer, or sale, and then reach out to the relevant authority for disposition.
  • Maintain inventory and perform cycle counts and/or periodic physical inventory as assigned, count and record items electronically and on paper. 
  • Maintain records related to the requisition, purchase, receipt, stocking, inventory, and delivery of supplies.

Working conditions

  • This role is subject to standard warehouse operating conditions, which may involve loud noises, varying temperatures, exposure to the outdoors, and challenging weather conditions during emergency responses.
  • This position requires 20% travel to Portland and must be able to commute.
  • The position requires readiness for emergency situations on short notice.
  • Current driver’s license and acceptable driving record, or ability to arrange alternate transportation.

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