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Executive Assistant

3 months ago

Cincinnati, United States Total Quality Logistics Full time
About the role:

As an Executive Assistant for TQL, you'll be responsible for supporting the Vice President of Marketing, helping keep every aspect of their day, and their department running smoothly. This includes helping manage the complexities of administrative work, meetings, projects, and social obligations. To be successful in this role you must be well organized, customer service oriented, highly resourceful, and able to juggle multiple critical requests at once.

What's in it for you:
  • Competitive compensation and benefits package
  • Fast-paced, highly engaged, and exciting work environment
  • Work for a rapidly growing, multi-billion dollar, Cincinnati-based company
  • We win wherever we go - Voted a Fortune 100 Best Companies to Work For (2023) and Forbes America's Best Employers (2022)

What you'll be doing:
  • Efficiently manage the VP's calendar, including scheduling meetings, appointments, and travel arrangements
  • Arrange and coordinate meetings for the VP and her direct reports
  • Prepare and edit correspondence, presentations, reports, and other documents with accuracy as needed
  • Maintain organized files and records ensuring easy access to information when needed
  • Assist in prioritizing tasks and managing deadlines to ensure that key deliverables are met
  • Provide general administrative support to the VP and her direct reports
  • Assist in managing carious marketing projects and initiatives, collaborating with cross-functional teams as necessary
  • Handle sensitive and confidential information with discretion and professionalism at all times
  • Screen and prioritize inbound communications or transfer to appropriate individuals

What you need:
  • 3+ years of experience supporting senior-level executives
  • Advanced knowledge of the Microsoft Office Suite
  • Ability to work under pressure and manage interruptions
  • Excellent organizational skills with the ability to anticipate needs and priorities
  • High attention to detail, capable of proofing your own work and the work of others
  • Exceptional communication skills and the ability to interact with all levels of the organization
  • High degree of discretion and confidentiality

Where you'll be: 4289 Ivy Pointe Blvd., Cincinnati, OH 45245