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Executive Assistant

2 months ago

Cincinnati, United States Helium SEO Full time

Executive Assistant - Sales Department Focus

Helium SEO seeks a dynamic Executive Assistant to join our growing team. This crucial role will provide administrative and operational support to our Director of Sales, helping to streamline processes, manage pipelines, and enhance overall sales efficiency.

What You'll Do:

  • Provide administrative support to the Director of Sales
  • Manage scheduling and follow up on proposals
  • Document processes and maintain organized records of activities 
  • Build and maintain reports using Hubspot and other tools
  • Qualify leads promptly prior to scheduling with a sales team member, demonstrating solid client-facing communication skills
  • Prepare and manage Sales Orders of Work (SOWs) and proposals using tools like Google Sheets, PandaDoc, and Docusign
  • Assist in training sales representatives on the sales documentation process
  • Potential to assist with email management and other administrative tasks as needed
  • Triage administrative work, including listening to sales calls and implementing action items from meetings

Required Skills

  • Excellent communication skills, both written and verbal
  • Strong attention to detail and ability to multitask
  • Proactive and self-motivated work ethic
  • Ability to work independently and as part of a team
  • Confidence in calling and qualifying leads for the sales team
  • Willingness to learn and adapt to new processes and technologies
  • Understanding of basic pricing structures and proposal creation
  • Preferred: Experience working in Hubspot 

Expectations

You are a proactive and engaging individual who isn't afraid to ask questions when clarification is needed. Your comfort with direct, face-to-face communication is evident, and you consistently demonstrate reliability by completing tasks without making excuses. Your keen eye for detail allows you to identify areas that require attention, and you take the initiative to address these issues promptly. Adaptability is one of your strengths, as you eagerly embrace opportunities to learn new skills and processes. In your interactions with clients and colleagues, you exhibit confidence and polish in your communication style.

Why Helium SEO?

  • We offer a hybrid work model. You can work remotely on Tuesdays and Thursdays.
  • Opportunity for professional development and advancement: we are a growing company and expect our employees to grow, too
  • Medical and dental coverage (company covers up to 90% of medical premiums)
  • Unlimited PTO
  • Fun and collaborative work environment, Ping pong anyone?

Join our dedicated team at Helium SEO and play a key role in driving our sales success Apply now to be part of our exciting growth journey.