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Executive Assistant

1 month ago

Cincinnati, United States S&S Healthcare Full time
Job DescriptionJob Description

S&S Health is a premier healthcare administration company located in Cincinnati, Ohio. We offer self, level, and fully funded solutions that lower costs while improving outcomes with a consumer-centric experience. Our integrated benefits, services, and technology platform have been developed to serve the needs of Employers, TPAs, and Health Systems. The company has a nationwide presence with the ability to sell and service in every state.

The Executive Assistant position is responsible for assisting with day-to-day office operations and providing administrative support to members of the executive leadership team. This role ensures that proper, confidential, and efficient procedures are followed responsibly for executive and office administration support. The executive assistant also provides excellent and professional customer service by interacting in person with internal team members, leadership, guests and external vendors or business partners and through phone calls and email.

Responsibilities:

  • Serve as confidential and administrative support to executive leadership team
  • Serve as primary support for day-to-day office administration for Mason, Ohio facility
  • Communicate with contacts across all levels of organization
  • Acquire and maintain knowledge of executive roles, methods of operation, office and company terminology and procedures, and internal systems
  • Properly maintain records, files and forms with confidentiality and maintain a secure workspace and environment
  • Provide support for executive team’s travel and calendars, schedules, guests, meetings and related arrangements, and phones as needed
  • Provide support for executive team’s expense reports, and office or division vendor invoicing, including preparation, and research and submission
  • Assist with planning, execution and/or various projects, and support company, leadership and organization efforts and events
  • Support company and team townhalls
  • Assist with creation and distribution of internal communications
  • Provide confidential, administrative support for projects, and reporting/preparation of data
  • Responsible for protecting, securing, and proper handling of all confidential data held by S&S to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to S&S or our clients.
  • Assist with other tasks and projects as assigned

Minimum Qualifications:

  • High school diploma or GED, and further applicable education or equivalent experience
  • Associate’s degree in administration, business, human resources or similar degree program preferred
  • Five plus years prior work experience with administrative support role in an office environment
  • Several years or more prior work experience in an office environment and previous executive administrative, office/facilities support experience preferred
  • Technical ability and proficiency with calendar, expense report and travel-related software
  • Technical ability and proficiency with Microsoft Office, office technologies, software and computer applications
  • Excellent communication, verbal and organization skills
  • Excellent analytical skills and ability/proficiency with independent judgment and discretion
  • Knowledge of standard office administrative practices and procedures
  • Excellent communication, leadership, and problem-solving skills.
  • Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities effectively.

We are committed to creating a safe and secure workplace for all employees. Please note that all final candidates will be subject to a comprehensive background check and drug testing as part of our hiring process.