Executive Assistant

3 weeks ago

Plymouth, United States McQuay International Full time

Make your mark at the world's largest HVAC company

Why You'll Love Working for Daikin:

* We're a group who operates with a people-centered mindset, believing in the unlimited potential of each employee, with a goal of driving our company to its fullest potential.
* Our goal is to "Perfect the Air". We do this through cutting edge innovation & sustainability efforts while meeting the HVAC needs of thousands of customers - expanding over 160 countries
* Our culture is unrivaled. Daikin operates under 8 Core Values which are embedded into every aspect of our business. It's through these values that we continuously strive to build a place where everyone can be authentic, feel valued and heard, and have a sense of purpose and belonging.

The Executive Assistant provides administrative support to Executive Team Members and their respective business functions. It includes interacting with senior employees at Daikin Applied and Daikin Industries, Ltd., based in Japan. Responsibilities encompass organizing key annual events, managing travel arrangements, coordinating meetings and conferences, drafting internal communications, handling financial records, engaging with industry and governmental stakeholders, overseeing special projects, and procuring necessary supplies. Moreover, the Executive Assistant will manage non-routine correspondence and handle highly confidential information. They will also liaise with a diverse array of external callers and visitors, as well as internal contacts across all organizational levels. This position requires independent judgment to effectively plan, prioritize, and manage a varied workload, with the capacity to propose improvements to office practices or procedures.

A Day in the Life:

* Manages the designated executive's calendar, coordinating meetings, conferences, teleconferences, and travel arrangements
* Upholds professionalism and strict confidentiality in handling all materials, utilizing secure digital platforms and exercising discretion in business interactions.
* Maintains comprehensive and accurate corporate records, documents, and reports
* Prepares reports, presentations, while managing digital files, records, and correspondence for meetings.
* Screens and responds to incoming calls/emails for the executive using digital communication channels, addressing routine and non-routine inquiries promptly and efficiently.
* Provides administrative and office support such as typing, creating spreadsheets, and maintaining contact databases. Manages mail distribution and prioritizes emails for designated executive team members.
* Manages expense reports for assigned executives through digital expense management systems.
* Welcomes visitors as needed, facilitating in person and virtual meetings and determining access to appropriate parties.
* Coordinates team communications and plans events, utilizing digital collaboration tools for seamless coordination.

What's in It For you:

* Medical/Dental/Vision coverage, PTO, 401K match, support for community involvement and much more
* The ability to make an impact and shape your career with a company that is passionate about growth.
* The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.

What you will Bring:

* Highschool Diploma
* 10 years of experience in an administrative capacity
* 5 of those working with executives
* Highly proficient in MS Office products (Outlook, Word, Excel, Powerpoint, Teams)
* Outstanding organizational and time management skills
* Excellent written and verbal communication skills
* Ability to multi-task and coordinate multiple calendars, travel schedules, and priorities.
* Resourceful and self-motivated

  • Executive Assistant

    1 week ago

    Plymouth, United States Ultimate Staffing Services Full time

    Job Duties: - Manage the CEO and Founder's calendars, scheduling internal and external meetings - Oversee travel coordination (domestic and international) - Provide support for email management and coordination of conferences - Draft correspondence, Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    2 weeks ago

    Plymouth, United States Daikin Applied Full time

    Make your mark at the world's largest HVAC company Why You'll Love Working for Daikin: We're a group who operates with a people-centered mindset, believing in the unlimited potential of each employee, with a goal of driving our company to its fullest potential. Our goal is to "Perfect the Air". We do this through cutting edge innovation &...

  • Executive Assistant

    3 weeks ago

    Plymouth, United States Daikin Applied Full time

    Job DescriptionMake your mark at the world's largest HVAC companyWhy You'll Love Working for Daikin: We're a group who operates with a people-centered mindset, believing in the unlimited potential of each employee, with a goal of driving our company to its fullest potential.Our goal is to "Perfect the Air". We do this through cutting edge innovation...

  • Executive Administrative Assistant

    3 weeks ago

    Plymouth, United States Celcuity Full time

    Celcuity Inc. (Nasdaq: CELC) is a clinical-stage biotechnology company focused on the development of targeted therapies for a number of different cancers. Our mission is to extend the lives of cancer patients by developing potential first-in-class therapies and companion diagnostics. Celcuity's lead therapeutic candidate, gedatolisib, is a potential...

  • Executive Assistant

    55 minutes ago

    Plymouth, United States Ultimate Staffing Services Full time

    We are seeking an Executive Assistant with 5 years of c-level executive support experience. Must be highly organized, inquisitive, deadline driven, resourceful, and self-motivated. - This role is DIRECT HIRE, and pays $75-80 K and offers a hybrid sch Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Director

    1 day ago

    Plymouth, United States Great Lakes Management Company Full time

    Join Our Team as an Executive Director!Are you passionate about seniors and assisted living? Do you thrive in a leadership role where you can inspire and empower others to reach their full potential? If so, we want you to be a part of our dynamic team at Great Lakes Management!Why Join Us?At Great Lakes Management, we're dedicated to creating a positive...

  • Project Executive

    1 month ago

    Plymouth Meeting, United States PROTECS LLC Full time

    Job DescriptionJob DescriptionDescription:PROTECS is hiring! We are looking for a talented Project Executive to join the PROTECS team in our Plymouth Meeting, PA headquarters location. About UsPROTECS, Inc is a leading, innovative full-service project and construction management company focused on serving hi-tech regulated market sectors. For more than 17...

  • Chief Executive Officer

    10 hours ago

    Plymouth, United States The Economist Full time

    The Ocean Conservation Trust exists to restore and protect the Ocean. We put people at the heart of our mission, connecting them with the Ocean as we work to protect and restore marine habitats. We are a global ocean conservation charity working towards our vision of a healthy Ocean. Over the last 10 years, the Ocean Conservation Trust (OCT) has been...

  • Kitchen Assistant Manager(Full Time)

    2 weeks ago

    Plymouth, United States Busch's, Inc. Full time

    Responsible for all back of the house kitchen functions, preparation and maintenance to Busch's quality standards. - Coordinate kitchen work flow and prepare prep lists for kitchen associates. - Execute programs and procedures to promote deli hot cas Kitchen Assistant, Assistant Manager, Manager, Kitchen, Bakery, Operations, Restaurant, Grocery

  • Assistant Kitchen Manager

    3 days ago

    Plymouth, United States Granite State Hospitality Full time

    Job DescriptionJob DescriptionCommon Man Roadside is looking for Assistant Kitchen Managers!!As our newest Assistant Kitchen Manager you will help assist the Kitchen Manager in executing the overall operations and performance of the kitchen to meet organizational objectives. The mission of the Assistant Kitchen Manager is to provide our guests with the...

  • Assistant Project Manager

    2 days ago

    Plymouth, United States Northstar Refrigeration, Inc. Full time

    Job Title: Assistant Project Manager Position Overview: We are seeking a detail-oriented and proactive Assistant Project Manager to join our team and support the successful execution of projects. The Assistant Project Manager plays a pivotal role in supporting project success through effective documentation management, communication facilitation, calendar...

  • Administrative Assistant

    2 weeks ago

    Plymouth, United States OlympiaTech Electric Full time

    Job DescriptionJob DescriptionOlympiaTech Electric is looking to fill an Administrative Assistant position. This role will serve as the voice and face of the company and execute a wide range of administrative functions.General Responsibilities: Greet and welcome employees, clients, and guests.Answer incoming calls, answer questions, refer inquiries.Provide...

  • Assistant Project Manager

    1 day ago

    Plymouth, United States Northstar Refrigeration, Inc. Full time

    Job Title: Assistant Project ManagerPosition Overview: We are seeking a detail-oriented and proactive Assistant Project Manager to join our team and support the successful execution of projects. The Assistant Project Manager plays a pivotal role in supporting project success through effective documentation management, communication facilitation, calendar...

  • Assistant Project Manager

    3 days ago

    Plymouth, United States Northstar Refrigeration, Inc. Full time

    Job Title: Assistant Project ManagerPosition Overview: We are seeking a detail-oriented and proactive Assistant Project Manager to join our team and support the successful execution of projects. The Assistant Project Manager plays a pivotal role in supporting project success through effective documentation management, communication facilitation, calendar...

  • Assistant Project Manager

    2 days ago

    Plymouth, United States Northstar Refrigeration, Inc. Full time

    Job Title: Assistant Project ManagerPosition Overview: We are seeking a detail-oriented and proactive Assistant Project Manager to join our team and support the successful execution of projects. The Assistant Project Manager plays a pivotal role in supporting project success through effective documentation management, communication facilitation, calendar...

  • Assistant General Mgr

    9 hours ago

    Plymouth, United States Famous Dave's of America, Inc. Full time

    Job Description: Assistant General Manager Nature and Scope of Position Assist the General Manager with the profitable operation of restaurant by following the company's vision, values and culture. Essential Functions * Increase guest counts and sales by developing guest loyalty through quality of operation, personalized customer attention and staff...

  • Certified Nursing Assistant

    2 days ago

    Plymouth, United States Twin Cities Orthopedics Full time

    The Certified Nursing Assistant is responsible for the delivery of optimum care to patients while in the Pre-Op, PACU, Phase II and OR areas of the surgery center. Part-time role, FTE .9, Monday - Friday, hours vary depending on the needs of the ASC out of our Plymouth Orthopedic Surgery Center. Twin Cities Orthopedics is an operating division of Infinite...

  • Job Title: IT Manager

    1 month ago

    Plymouth, United States Global Information Technology Full time

    Job DescriptionJob DescriptionJob Description:As an IT Manager - you will manage all aspects of the execution of projects and services in the Master Data Management area (MDM - Architecture & Governance).Drive MDM and Data Governance adoption, focus on executing the MDM strategy, and enhancing business value derived from master data through strong data...

  • Waitstaff

    3 hours ago

    Plymouth, United States Cape Cod Healthcare Inc. Full time

    * Maintaining proper sanitation levels throughout the food preparation process, service and storage and of equipment and work areas. Utilizing interventions when appropriate to meet the needs of residents and the facility in accordance with current applicable Heritage, Federal, State and Local Standards, Guidelines and Regulations; and to follow our...

  • Assistant Teacher: Pre-Kindergarten

    2 weeks ago

    Plymouth Meeting, Pennsylvania, United States Plymouth Meeting Friends School Full time

    Full Time, Salaried: The position includes five full days per week in the classroom (7:45am-3:30pm), as well as recess duties, faculty meetings and additional time outside of this schedule for parent teacher conferences and school events. The position includes benefits. Position Description: Plymouth Meeting Friends School is seeking an Assistant Teacher...