Executive Assistant

2 weeks ago


Irvine, United States Talascend Full time
Talascend is currently seeking an Executive Assistant for a contract opportunity in Irvine, CA

Responsibilities:
  • Supports Regional Senior & Executive Management.
  • Performs a variety of administrative and data driven tasks for assigned region.
  • Responsibilities may include preparing presentations, financial data and reports; reviewing and analyzing data; making travel and meeting arrangements; screening calls; composing letters and reports.
  • Contributes to building brand value and achieving enduring profitable growth.
  • Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging and scheduling travel, meetings and conferences; and receiving, referring, or answering mail.
  • Assists in the preparation of monthly reports, collects data to be analyzed, gathers information, and prepares materials in one or more of the following areas: Regional Marketing, Vehicle Sales, Aftersales, Customer Experience, Market Representation.
  • Uses personal computer and commercial software packages, and/or proprietary software for assigned area, to prepare and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.
  • Basic awareness of analytics. Compiles, reviews and analyzes data. Pulls materials together and reviews them for basic accuracy. Understands the basic relationship and impact of the data. May present analysis to regional senior management.
  • May design processes to enhance workflow.
  • As necessary, performs other related duties of which the above are representative.
Requirements:
  • Has advanced computer skills including word processing, spreadsheet, presentation and database software.
  • Has the ability to perform Internet research. Work is generally of highly confidential nature. Possesses strong interpersonal skills, leadership, negotiation, analytical and problem-solving skills.
  • Strong oral and written communication and interpersonal skills; analytical thinking skills; ability to maintain confidentiality of information; networking; project management; responsive approach to tasks.
  • 2-5 years of directly related experience as an administrative assistant or analyst.
  • High school diploma or G.E.D required. Bachelor's degree highly preferred.
  • Knowledge of general office equipment such as fax, copier, and telephone systems.
  • Intermediate to advanced knowledge of Microsoft Office Suite programs (Word/Excel/Outlook/PowerPoint) required. Typing 50+ wpm.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Drug Screen may be required.
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