Executive/personal Assistant to Coo
3 weeks ago
**Essential Functions**:_
- Manage and maintain the COO's busy calendar, schedule appointments, and arrange meetings, both in the office and offsite.
- Arrange both work-related and personal travel arrangements, including flights, hotels, and transportation.
- Act as the point of contact for internal and external stakeholders.
- Handle confidential information with discretion and sensitivity.
- Liaise with other departments and staff to ensure efficient communication and workflow.
- Handle ad hoc requests and projects as assigned by the COO, both in the office and offsite.
- Handle logistics for meetings and events, including coordination, setup, and follow-up, both in the office and offsite.
- **Minimum Skills & Qualifications (must-haves)**:_
- High School diploma or GED required.
- Minimum of 3 years of experience as an executive assistant or in a similar role.
- Excellent organizational, time-management, and prioritization skills.
- Strong interpersonal and communication skills.
- Ability to handle confidential information with discretion and sensitivity.
- Meticulous attention to detail and strong problem-solving skills.
- Proficiency in Microsoft Office and Google Suite.
- People-oriented and client-focused mindset.
- Flexibility to work beyond regular business hours.
- Valid driver's license for offsite errands and other related duties.
- **Preferred Skills & Qualifications (nice-to-haves)**:_
- Bachelor's degree in business, administration, or a related field is a plus.
- Flexible and able to handle unexpected challenges with composure and professionalism.
- Elite-level of commitment to delivering high-quality work due to the motivation of satisfying and exceeding expectations.
- **Benefits**:_
100% HMO Healthcare Coverage
Paid time off + sick pay
Vision and Dental Insurance
401(k) plan with a % match
Paid Parental Leave
Paid holidays
Estimated range: $75K - $85K **(*DOE)**
Executive Personal Assistant, Personal Assistant, Administrative Assistant, Executive Secretary, Administrative Coordinator, Executive Administrator, Executive Coordinator
Pay: $75,000.00 - $85,000.00 per year
**Benefits**:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
**Experience**:
- Personal assistant: 5 years (required)
Ability to Relocate:
- Irvine, CA 92617: Relocate before starting work (required)
Work Location: In person
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