Administrative Secretary/Budget Assistant

3 weeks ago

Augusta, United States Paine College Full time

Administrative Secretary/Budget Assistant

Apply for this position online

Administrative Secretary/Budget Assistant

Expected Start Date: As soon as a suitable candidate is found.

Date Posted: 9/20/2022

Application Deadline: Open Until Filled.

Position Title: ADMINISTRATIVE SECRETARY/BUGET ASSISTANT

(STUDENT SUPPORT SERVICES)

Report To: DIRECTOR, STUDENT SUPPORT SERVICES

Term of Employment: TWELVE MONTHS

Salary: $32,000

FLSA Classification : Exempt, Grant Funded Position

A 12-month full-time position (40 hours) Monday-Friday working directly with Paine College TRIO-SSS professional staff to provide administrative and technical support for the Paine College TRIO-SSS program. The Administrative Secretary/Budget Assistant is to provide administrative, clerical, and budgetary assistance to the Project Director and Staff. She/He is to serve as office manager and oversee all its operations. She/He is to always maintain professional ethics. Must have excellent customer service skills. Her/His primary responsibilities are as follows:

Essential Duties and Responsibilities:

* To maintain statistical data on visitors and telephone calls;
* To assist in the preparation of reports;
* To prepare on-line requisitions for goods and/or services;
* To present and maintain professional attitude and working relationship with students, faculty and staff;
* To present and maintain a professional attitude and working relationship in meeting and greeting visitors, students and staff;
* To provide prompt and efficient service to director, faculty, staff and students;
* To maintain and develop professional affiliation with a local, state and/or national business and/or secretarial association;
* To provide clerical services that are not only accurate, but neat and well done;
* To assist in planning schedules of student workers as needed;
* To make assignments and supervise students workers;
* To provide only general information such as fact sheets, or other designated literature, to visitors seeking information about the Project or students;
* To file daily;
* To establish a system for receiving visitors;
* To keep office neat and orderly;
* To assume all general office and typing responsibilities;
* To prepare all orders for office supplies, educational materials and other goods;
* To make sure the staff member referring typing proofs everything he or she refers;
* To re-organize all general office files (with Director's assistance);

To log copies of all materials typed daily (to be used as reference for follow year);

To keep an accurate record of paid and unpaid bills;

To keep a file for staff offices inventory records which should be accessible for update as needed by staff;

To set up guidelines for and oversee the use of all office equipment;

To maintain an updated, and detailed budget ledger (back up paper file) for the following categories: tutors, mentors/coaches, student travel, staff travel, grant aid, cultural activities, postage, and supplies;

To obtain flight information (times, costs, etc.) for staff traveling for TRIO related activities;

To complete Request for Authorization of Travel Forms for staff prior to travel;

To prepare Paine College Leave Request Form for official college business for staff;

To complete Expense Report Forms (receipts attached) for staff after TRIO related travel and submit to the Office of Administrative and Fiscal Affairs;

To record, copy, and file checks received from the Office of Administrative and Fiscal Affairs;

To complete monthly Time and Effort reports for staff and submit to the Office of Academic Affairs;

To provide a monthly report of all expenditures for the Program, and the balances in each budget category.

To keep Director informed on tasks completed or in completed at the beginning and end of the day; and

To adhere to all General Policies for TRIO Staff Personnel as outlined for the current year.

Qualifications:

An associate degree in appropriate field required with a minimum of two years' experience in an educational office setting. Candidate must have sufficient computer skills working with business software and networks for internal and external reporting.

Evaluation:

Annual performance of this job will be evaluated in accordance with the Professional Development Plan (PDP) and/or the College's evaluation instrument for staff. Periodic performance measures will be used to ascertain whether goals are achieved.

Physical requirements

(The sum of all requirements should be equal to 100%).

Lifting: 5% Standing: 80% Sitting: 10% Walking: %5

  • Assistant Administrator

    15 hours ago

    Augusta, United States HCA Healthcare Full time

    Description This position is incentive eligible. IntroductionDo you have the career opportunities as a(an) Assistant Administrator you want with your current employer? We have an exciting opportunity for you to join Doctors Hospital of Augusta which is part of the nations leading provider of healthcare services, HCA...

  • 68G Patient Administration Specialist

    2 days ago

    Augusta, United States Army National Guard Full time

    Job Description It takes a highly organized and efficient professional to manage day-to-day operations in military medical facilities. As a Patient Administration Specialist for the Army National Guard, you will supervise and perform administrative duties to maintain accurate records and manage hospital operations, so patients can receive proper care. In...

  • 68G Patient Administration Specialist

    11 hours ago

    Augusta, United States Army National Guard Full time

    Job Description It takes a highly organized and efficient professional to manage day-to-day operations in military medical facilities. As a Patient Administration Specialist for the Army National Guard, you will supervise and perform administrative duties to maintain accurate records and manage hospital operations, so patients can receive proper care. In...

  • Administrative Operations Coordinator

    17 hours ago

    Augusta, United States AEG Full time

    In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.The primary responsibility of the Administrative Operations Coordinator is to provide day-to-day operations management and support to the Senior Director, Campus Development, and all members...

  • Administrative Operations Coordinator

    14 hours ago

    Augusta, United States Augusta National Golf Club Full time

    The primary responsibility of the Administrative Operations Coordinator is to provide day-to-day operations management and support to the Senior Director, Campus Development, and all members of the department in an organized and efficient manner while maintaining strict confidentiality of all Club business materials. In addition, the Administrative...

  • Lube and Tire Technician

    16 hours ago

    Augusta, United States Avis Budget Group Full time

    Description $16.00/Hour Shift Premium may Apply Immediately hiring! Are you a responsible and detail-oriented individual with a deep passion for automobiles? Look no further! We are currently seeking enthusiastic candidates who have recently completed a technical school program or gained experience in manufacturing, warehouse operations, automotive...

  • Lube and Tire Technician

    18 hours ago

    Augusta, United States Avis Budget Group Full time

    Description $16.00/hour Shift Premium may Apply Immediately hiring! Are you a responsible and detail-oriented individual with a deep passion for automobiles? Look no further! We are currently seeking enthusiastic candidates who have recently completed a technical school program or gained experience in manufacturing, warehouse operations, automotive...

  • Lube and Tire Technician

    2 days ago

    Augusta, United States Avis Budget Group Full time

    Description $16.00/hour Shift Premium may Apply Immediately hiring! Are you a responsible and detail-oriented individual with a deep passion for automobiles? Look no further! We are currently seeking enthusiastic candidates who have recently completed a technical school program or gained experience in manufacturing, warehouse operations, automotive...

  • Administrative Assistant

    1 month ago

    Augusta, United States Caritas, Inc. Full time

    Job DescriptionJob DescriptionResponsibilities for Administrative Assistant ·   Building positive relationships with prospective and current tenants·   Overseeing the timely and successful completion of maintenance requests ·   Assist with quarterly unit inspections·   Preparing and executing detailed and compliant recertifications·  ...

  • Administrative Operations Coordinator

    1 day ago

    Augusta, United States AEG Full time

    In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. The primary responsibility of the Administrative Operations Coordinator is to provide day-to-day operations management and support to the Senior Director, Campus Development, and all members...

  • Lube and Tire Technician

    2 days ago

    Augusta, United States Avis Budget Group Full time

    Description $16.00/hour Shift Premium may Apply Immediately hiring! Are you a responsible and detail-oriented individual with a deep passion for automobiles? Look no further! We are currently seeking enthusiastic candidates who have recently completed a technical school program or gained experience in manufacturing, warehouse operations,...

  • Administrative Care Technician

    1 day ago

    Augusta, Maine, United States HCA Healthcare Full time

    Description IntroductionDo you have the career opportunities as a(an) Administrative Care Technician you want with your current employer? We have an exciting opportunity for you to join Doctors Hospital of Augusta which is part of the nations leading provider of healthcare services, HCA Healthcare.BenefitsDoctors Hospital of Augusta, offers a total rewards...

  • Rehab Secretary

    5 days ago

    North Augusta, United States National Health Corporation Full time

    Job DescriptionJob DescriptionWhy NHC? At NHC, we “Put our Heart in Everything We Do!” We take pride in working together as a team in our family-oriented work environment. We provide a culture of excellence, recognition, empowerment, and fun. We offer professional growth opportunities along with competitive compensation wage increases based on...

  • Admin Support 2

    1 month ago

    Augusta, United States GeorgiaGov Full time

    Under general supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May enter data and/or process documents and records. The work includes operating standard office equipment. Work is...

  • Administrative Assistant

    2 weeks ago

    Augusta, United States Guidacent, Inc. Full time

    Guidacent is a boutique business and technology consulting firm that fosters an enterprising, entrepreneurial environment. Our employees experience a flat organizational structure with access to constant learning -- where one's career path isn't set in stone, and there is the potential for unlimited growth. We are a close-knit group of versatile consultants...

  • Administrative Assistant

    2 weeks ago

    Augusta, United States Guidacent, Inc. Full time

    Guidacent is a boutique business and technology consulting firm that fosters an enterprising, entrepreneurial environment. Our employees experience a flat organizational structure with access to constant learning -- where one's career path isn't set in stone, and there is the potential for unlimited growth. We are a close-knit group of versatile consultants...

  • Home Care Administrative Assistant

    4 weeks ago

    Augusta, United States Caring Hearts Home Care Agency Inc Full time

    Job DescriptionJob DescriptionCaring Hearts Home Care has a part-time employment opportunity available as an Administrative Assistant via remote and some field work. Office hours are Mon-Fri 9am - 5pm, on-call outside of those days and hours.This position is a Part-Time position with the possibility of becoming Full-Time. It will require the performance of a...

  • Admin Support II- Augusta RYDC-Augusta, GA

    2 weeks ago

    Augusta, United States State of Georgia Full time

    JOB SUMMARY: Under general supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May enter data and/or process documents and records. The work includes operating standard office equipment. Work...

  • Admin Assistant

    6 hours ago

    Augusta, United States Pop-A-Lock CSRA Full time

    Job DescriptionJob DescriptionSave the day, every day, at Pop-A-Lock!We are looking for an administrative assistant / Dispatcher to join our team in our Augusta office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and...

  • Systems Administrator

    1 month ago

    Augusta, United States Premier Networx, Inc. Full time

    Job DescriptionJob DescriptionAs a System Administrator at Premier Networx, you will be our final point of escalation for all issues. Your objective will be to maintain, update, replace, and fix our customers’ infrastructure. Your job is to proactively prevent any issues from occurring and to resolve issues that have occurred as quickly as possible. You...