Executive Administrative Assistant
3 weeks ago
Essential Responsibilities:
- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
- Prepare Word, Excel, PowerPoint presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization.
- Arrange travel and accommodation for CTO/VP & other engineering team members when and as needed. Prepare and or approve expense reports as asked and within the guidelines of corporate financial governance policies and procedures.
- Coordination of company strategic initiatives within the Engineering Leadership team, and the KPI's associated with those initiatives. Provide timely updates, track progress, and report out to CTO/VP & Engineering Leadership team members as required.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Support correspondence for internal announcements, meetings, and other supporting activities that the Engineering leadership team is involved with.
- Assist in preparing and managing presentations and slide decks for CTO/VP & Engineering Leadership for engineering meetings on a regular basis.
- Use discretion, confidentiality, and good judgment to handle all matters.
- Represent the company and the Engineering Team in a positive light through great follow-through skills and sound judgment.
- Complete ad hoc projects as assigned as follows:
1) Specification Monitoring - ERC Accuris & VKMS
2) Drawing Releases- CN System & VKMS
3) Assist w/VEXIT project working w/IT department (temp)
4) Keeping SharePoint updated - PDP, Creative Ideas & IP databases.
Education & Experience:
- 3-5 years' work experience and/or associate degree.
- Project Management experience preferred.
- MS Teams & SharePoint experience.
Other Knowledge, Skills & Abilities:
- Excellent written and verbal communication skills
- Confidential and discreet in all matters
- Excellent interpersonal skills with individuals at all levels of the organization
- Proficient in working with Microsoft 365 products such as Word, Excel, and PowerPoint
- Attention to detail, in all aspects of the job, and a commitment to excellence
- Manage projects to completion
- Prioritize a variety of tasks
- Follow up on needed resources
- Meet deadlines and work with a sense of urgency.
-
Executive Administrative Assistant
2 months ago
Grand Rapids, United States Williams Distributing Full timeThe ideal candidate will be responsible for many different tasks related to the operations of the business. They will field calls and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access. ResponsibilitiesAnswer and direct all incoming phone calls Maintain calendars Establish communications between...
-
Executive Administrative Assistant
2 months ago
Grand Rapids, United States Williams Distributing Full timeThe ideal candidate will be responsible for many different tasks related to the operations of the business. They will field calls and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access. ResponsibilitiesAnswer and direct all incoming phone calls Maintain calendars Establish communications between...
-
Executive Administrative Assistant
10 hours ago
Grand Rapids, United States ADAC Automotive Full timeThe ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, organizational skills, possess basic financial acumen, exercise discretion and the ability to maintain a realistic balance among multiple competing priorities. **Essential Responsibilities**: -...
-
Senior Executive Assistant
1 month ago
Grand Rapids, United States Perrigo Company Full timeSupports the Senior Finance leadership team that report directly to the CFO by managing complex schedules and calendars. Collaborates with other administrative assistants and business colleagues to arrange and prioritize meetings, resolve schedule co Executive Assistant, Executive, Administrative Assistant, Senior, Manufacturing, Technology
-
Administrative Assistant
4 days ago
Grand Rapids, United States Foundation for Vision Research Full timeJob Overview: **Responsibilities**: - Provide comprehensive administrative support to the Chief Medical Officer and Executive Director. - Manage and organize calendars, scheduling appointments, and coordinating meetings. - Arrange travel logistics including accommodations for staff members. - Collaborate on special projects and assist in organizing...
-
Administrative Executive Assistant
1 week ago
Grand Rapids, United States City of Grand Rapids, MI Full time**Nature of Work**: The purpose of this job is to perform varied complex clerical/administrative duties. Work involves typing letters, reports, and a variety of documents and forms, maintaining records systems, processing a variety of documents, and entering data in City systems, greeting the public and carrying out various related information processes. May...
-
Executive Assistant
1 month ago
Grand Rapids, United States vaenterprises Full timeThe Executive Assistant is an integral part of a dedicated and highly skilled team, responsible for providing outstanding customized service to our Clients. Maintaining a high level of Client satisfaction is critical to the success of this position. The individual in this role is responsible for providing executive support to the Vice President of Investment...
-
Executive Assistant
1 week ago
Grand Rapids, United States vaenterprises Full timeThe Executive Assistant is an integral part of a dedicated and highly skilled team, responsible for providing outstanding customized service to our Clients. Maintaining a high level of Client satisfaction is critical to the success of this position. The individual in this role is responsible for providing executive support to the Vice President of Investment...
-
Senior Executive Assistant
3 weeks ago
Grand Rapids, United States Perrigo Company Corporate Full timePerrigo Company is dedicated to making lives better by bringing Quality, Affordable Self-care products that consumers trust everywhere they are sold. Help us do it. External applicants please note: To apply to this position please click the APPLY button at the bottom of the application. (The SAVE button will only save your profile information but not submit...
-
Senior Executive Assistant
1 week ago
Grand Rapids, United States Perrigo Company Corporate Full timePerrigo Company is dedicated to making lives better by bringing Quality, Affordable Self-care products that consumers trust everywhere they are sold. Help us do it. External applicants please note: To apply to this position please click the APPLY button at the bottom of the application. (The SAVE button will only save your profile information but not submit...
-
Executive Assistant
3 weeks ago
Grand Rapids, United States Fishbeck Full time**Executive Assistant** **Location** Grand Rapids, MI **Job Summary** **Primary Functions** - **Provide administrative support to firm leadership**, including the President, Leadership Team, and Legal Counsel. - Schedule annual meetings for Board of Directors, Leadership Team, shareholders, etc. - Schedule President's annual Town Hall tour of Fishbeck...
-
Administrative Executive Assistant
1 week ago
Grand Rapids, United States City of Grand Rapids Full timeNature of Work The purpose of this job is to perform varied complex clerical/administrative duties. Work involves typing letters, reports, and a variety of documents and forms, maintaining records systems, processing a variety of documents, and entering data in City systems, greeting the public and carrying out various related information processes....
-
Executive Assistant
3 weeks ago
Grand Rapids, United States Fishbeck Full time**Executive Assistant** **Location** Grand Rapids, MI **Job Summary** **Primary Functions** - **Provide administrative support to firm leadership**, including the President, Leadership Team, and Legal Counsel. - Schedule annual meetings for Board of Directors, Leadership Team, shareholders, etc. - Schedule President's annual Town Hall tour of Fishbeck...
-
Administrative Assistant
3 weeks ago
Grand Rapids, United States Forrest Solutions Full timeWe are seeking a professional and highly organized Administrative Assistant to join our team. In this role, you will work closely with our Office/Executive Partners to ensure smooth and efficient operations within the company.Key Responsibilities:Perform all administrative duties, including but not limited to creating company newsletters, expense reports,...
-
Administrative Assistant
3 weeks ago
Grand Rapids, United States Forrest Solutions Full timeWe are seeking a professional and highly organized Administrative Assistant to join our team. In this role, you will work closely with our Office/Executive Partners to ensure smooth and efficient operations within the company.Key Responsibilities:Perform all administrative duties, including but not limited to creating company newsletters, expense reports,...
-
Executive Assistant
3 weeks ago
Grand Rapids, United States Hope Network Full timeThe Executive Assistant is a key associate at Hope Network whose primary responsibilities include: Supporting the needs of various/assigned members of the Leadership Team in time management, correspondence, meeting planning and prioritization of multiple projects. Pay starting from: $25/hr (commensurate with experience) **ESSENTIAL FUNCTIONS AND...
-
Executive Assistant
3 weeks ago
Grand Rapids, United States Hope Network Full timeJob DescriptionJob DescriptionThe Executive Assistant is a key associate at Hope Network whose primary responsibilities include: Supporting the needs of various/assigned members of the Leadership Team in time management, correspondence, meeting planning and prioritization of multiple projects. Pay starting from: $25/hr (commensurate with experience)ESSENTIAL...
-
Administrative Assistant
1 week ago
Grand Rapids, United States ASM Global Full timeASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Administrative Assistant at DeVos Place. The Administrative Assistant supports the General Manager and Assistant General Managers by performing the following duties: Essential Duties and Responsibilities include the following: (Other duties...
-
Executive Assistant
1 day ago
Grand Rapids, United States Greenville Asset Management Full timeGreenville Asset Management LLC (GAM) is an investment firm that supports the Meijer Family and is focused on providing customized portfolio management services to meet its clients’ complex and growing multi-generational needs. **Position Description** This position supports GAM’s CEO/CIO and Executive Management Team by handling a wide variety of...
-
Executive Administrative Assistant
2 months ago
Cedar Rapids, United States KSI Full timeJob DescriptionJob DescriptionSalary: DOEBeams, LLC is seeking a dynamic and highly organized Executive Assistant to join our team in Cedar Rapids, IA. As an Executive Assistant, you will provide and assist with essential administrative support and project coordination, ensuring the smooth operation of daily activities and contributing to the overall...