Administrative Supervisor

1 week ago

San Francisco, United States Avata Partners Full time
Job Description

Avata Partners is seeking an administrative supervisor for an international firm in San Francisco, CA. This role will be reporting to the Senior Administrative Manager and will oversee day-to-day operations and coordinate Firmwide initiatives and activities. This is a full-time position that is fully onsite.

ESSENTIAL FUNCTIONS
  • Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions for the CA offices;
  • Oversee and perform daily administrative operations and services for local departments including Client Service Specialists, Office Services, Records, Facilities and/or Reception;
  • Execute office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities;
  • Plan and execute office events;
  • Participate in the hiring and onboarding process for administrative staff including the interview process;
  • Act as administrative liaison with internal parties and external resources; Maintain vendor relationships;
  • Maintain accurate administrative files, spreadsheets and databases; Generate reports and presentations;
  • Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance;
  • Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;
  • Assist with related events/activities, as needed;
  • Work beyond scheduled hours as required; and
  • Handle additional related projects as necessary.
QUALIFICATIONS
  • Advanced proficiency in Microsoft Office Suite;
  • Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;
  • Knowledge of records management, preferably in a legal environment;
  • Knowledge of facilities procedures and best practices;
  • Knowledge of reception procedures and best practices; and
  • Fundamental knowledge of office management and procedures (preferred).
  • Bachelor's degree (preferred);
  • At least 4 years of supervisory experience (preferred); and
  • At least 6 years of experience in a legal environment (required).

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