Current jobs related to Executive Assistant - Wilmington - Ametros Financial Corporation

  • Executive Assistant

    1 week ago

    Wilmington, Delaware, United States Velocity Solutions Full time

    Executive AssistantAbout the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Velocity Solutions. As an Executive Assistant, you will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesProvide...

  • Executive Assistant

    4 weeks ago

    Wilmington, United States Motion Recruitment Full time

    One of our clients in the financial services industry is looking to add an Executive Assistant to their corporate office located in Wilmington, DE. If you have strong customer service skills, have previously supported Executives/C-suite Professionals, and can adapt to a fast-paced environment, we invite you to apply! (Please read through all details in the...

  • Executive Assistant

    4 weeks ago

    Wilmington, United States Motion Recruitment Full time

    One of our clients in the financial services industry is looking to add an Executive Assistant to their corporate office located in Wilmington, DE. If you have strong customer service skills, have previously supported Executives/C-suite Professionals, and can adapt to a fast-paced environment, we invite you to apply! (Please read through all details in the...

  • Executive Assistant

    4 days ago

    Wilmington, Massachusetts, United States Beacon Hill Full time

    Job Title: Executive AssistantWe are seeking an experienced Executive Assistant to provide administrative support to our C-suite team. This is a full-time, onsite position with a competitive hourly rate.Responsibilities:Coordinate logistical arrangements for assigned teams, including travel, expenses, calendar management, meeting scheduling, and vendor...

  • Executive Assistant

    5 days ago

    Wilmington, United States Beacon Hill Full time

    Our client, a company in the tech industry located north of Boston, is in search of an Executive Assistant. This is an onsite position Monday to Friday, 9am to 5pm, with an hourly rate of up to $40/hour depending on experience. The Executive Assistant will be providing support to the C-suite's administrative needs and closely collaborating with the existing...

  • Global Risk Management Executive

    4 weeks ago

    Wilmington, Delaware, United States Hispanic Technology Executive Council Full time

    Position Overview: The Hispanic Technology Executive Council is seeking a highly skilled Global Risk Management Executive specializing in Liquidity Oversight. This role is pivotal in enhancing our operational risk framework and ensuring robust management of liquidity-related risks.Key Responsibilities:Develop and implement comprehensive operational risk...

  • Executive Assistant

    2 weeks ago

    Wilmington, North Carolina, United States Marc Meade Full time

    Job DescriptionWe are seeking a highly skilled and organized Executive/Personal Assistant to join our team at Marc Meade. As a key member of our team, you will provide exceptional administrative support to our CEO, ensuring seamless day-to-day operations and contributing to the growth and success of our company.Key ResponsibilitiesProvide high-level...

  • Executive Administrative Assistant

    5 months ago

    Wilmington, United States Momentum Resource Solutions Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company.*** This will be an onsite, Contract position.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel...

  • Executive Administrative Assistant

    23 hours ago

    Wilmington, Delaware, United States Momentum Resource Solutions Full time

    Job SummaryWe are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our Executive team at Momentum Resource Solutions. The ideal candidate will possess strong organizational skills, ability to prioritize and multitask, and a keen eye for detail.Key ResponsibilitiesProvide administrative support to the...

  • Executive Chef Assistant

    3 days ago

    Wilmington, North Carolina, United States McConnell Golf Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at McConnell Golf. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in managing daily kitchen activities, including staff supervision, menu preparation, and food quality control.Key ResponsibilitiesAssist the Executive Chef...

  • Executive Chef Assistant

    3 weeks ago

    Wilmington, Delaware, United States Compass Group, North America Full time

    Job SummaryCompass Group, North America is seeking a highly skilled and experienced Senior Sous Chef to join our team. As a key member of our culinary department, you will be responsible for assisting in the successful operation of our food service operations.Key Responsibilities:Assist the Executive Chef in managing cost controls and controlling...

  • Executive Administrative Assistant

    3 days ago

    Wilmington, North Carolina, United States DTLR, Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at DTLR, Inc. This role will provide administrative support to our Senior Vice Presidents, ensuring the smooth operation of their daily activities.Key ResponsibilitiesProvide exceptional administrative support to Senior Vice Presidents, including...

  • Executive Assistant

    7 days ago

    Wilmington, North Carolina, United States Mondelēz International Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Administrator to provide exceptional administrative support to our senior US C Suite level executives. As an Executive Administrator, you will be responsible for providing a broad range of administrative activities, including travel and expense management, calendar organization, and...

  • Executive Assistant to the CEO and CFO

    22 hours ago

    Wilmington, Delaware, United States Chemours Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our CEO and CFO. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and handling confidential information with discretion.Key ResponsibilitiesManage complex calendars, including scheduling...

  • Executive Assistant to CEO and CFO

    4 days ago

    Wilmington, Delaware, United States Chemours Full time

    Chemours Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Chief Executive Officer (CEO) and Chief Financial Officer (CFO) at our Wilmington, DE location.Key Responsibilities:Manage complex calendars, including scheduling meetings, appointments, and...

  • Executive Assistant to Senior Leadership

    1 day ago

    Wilmington, Massachusetts, United States Beacon Hill Full time

    Job Title: Senior Executive AssistantWe are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our senior leadership team. This is a temporary-to-hire role with a competitive hourly rate of $40-50 per hour, depending on experience.Key Responsibilities:Provide logistical planning and coordination for...

  • Chief Product Office Executive Assistant

    4 days ago

    Wilmington, Delaware, United States Barclays Full time

    Job SummaryThis role is responsible for providing high-level administrative support to 5-8 executive leaders at Barclays. The successful candidate will be responsible for managing calendars and schedules, booking travel and events, and completing expense reports. The ideal candidate will have experience in financial services or working with large...

  • Legal Operations Administrative Assistant

    1 month ago

    Wilmington, Delaware, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive SearchJoin Our Team At Ascension Global Staffing & Executive Search, we pride ourselves on being a premier national recruiting agency that champions diversity and inclusion. Our mission is to connect outstanding talent with remarkable opportunities throughout the country. We foster a collaborative environment where both...

  • Executive Chef Assistant

    4 days ago

    Wilmington, North Carolina, United States Troon International Full time

    Sous Chef Opportunity at Troon InternationalJob SummaryWe are seeking a highly skilled and experienced Sous Chef to join our team at Troon International. As a key member of our culinary team, you will be responsible for overseeing food preparation, supervising kitchen staff, and ensuring the highest standards of quality and service.Key...

  • Executive Administrative Assistant

    3 weeks ago

    Wilmington, North Carolina, United States Amentum Full time

    About the RoleAmentum is seeking a highly skilled and experienced Senior Administrative and Management Support Specialist to join our team. As a key member of our administrative team, you will provide exceptional support to our senior leaders, ensuring the smooth operation of our office and the delivery of high-quality administrative services.Key...

Executive Assistant

4 months ago

Wilmington, United States Ametros Financial Corporation Full time
Ametros is changing the way individuals navigate healthcare by providing them with the tools and support necessary to make educated decisions on how to spend their medical funds. Ametros'? team works closely with patients, insurers, employers, attorneys, brokers, medical providers, and Medicare to create a seamless experience for our clients. Our flagship product is revolutionizing the way funds from insurance claim settlements are administered after settlement. Ametros continues to innovate, bringing new solutions to the market with the goal of simplifying healthcare for our clients. We make managing medical funds safe, effortless, and cost effective for everyone.

We are seeking an Executive Assistant for Ametros' C-suite executives to provide comprehensive administrative support, including but not limited to; email and calendar management, travel arrangements and various office projects. The ideal candidate will be organized, proactive, and capable of handling a wide range of tasks to ensure the smooth operation of the executive office.

PRIMARY RESPONSIBILITIES:
  • Monitor, track and organize emails to ensure timely response
  • Maintain executive calendars, scheduling internal and external meetings
  • Coordinate reoccurring meetings, including All Hands Prep, All Hand Deck Review, ELT Meetings, Bi-Weekly Action Meetings, 1:1s, and Monthly Ametros Call
  • Prepare meeting agendas and distribute meeting notes
  • Assist the Culture Committee in planning, supplies procurement, invitations, and execution of company events
  • Coordinate logistics for Board Meetings, including food orders and reservations
  • Book conference spaces and arrange food for offsite client meetings
  • Manage incoming mail by opening, sorting, and scanning to relevant parties
  • Maintain the outgoing mail inbox by printing, labeling, adding postage, and sending mail
  • Handle travel arrangements, including booking hotels, flights, rental cars, car services, trains, and ferries
  • Make meal reservations and handle restaurant reservations for employees and clients
  • Provide lunch individually or for in-office events as needed
  • Oversee office-related projects, order kitchen supplies, coffee, snacks, and beverages as needed
  • Track and document all credit card charges related to supplies, meals, and gifts with the finance department
  • Assist with culture committee meetings, time-off requests, and quarterly business reviews

Requirements

  • Proven experience as an executive assistant or in a similar role.
  • Exceptional organizational and multitasking skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in MS Office Suite and email management tools.
  • Ability to handle confidential information with discretion.
  • Flexibility and adaptability to changing priorities.
  • A proactive and self-motivated approach to work.
  • Bachelor's degree or equivalent experience preferred