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Office Coordinator

4 months ago

Seattle, United States Visit Seattle Full time
What's Extraordinary About this Job

Join our team as an Office Coordinator and embark on a rewarding journey with Visit Seattle. In this role, you will support our office operations and contribute to our sustainability efforts, under the guidance of the Senior Director, Systems & Operations. Ideal for someone with a knack for organization and a desire to learn in a dynamic environment.

The Office Coordinator plays a pivotal role in ensuring the smooth and efficient operation of our organization. This role is instrumental in optimizing administrative processes and fostering a productive workplace culture. The Office Coordinator embodies professionalism, organization, and exceptional customer service, thereby contributing significantly to the overall success and cohesion of our team.

What You'll do

  • Administrative Support: Assist in managing day-to-day office tasks, including mail distribution, inventory tracking, and maintaining office supplies.
  • Office Atmosphere: Ensure a welcoming and positive office atmosphere by maintaining tidiness, supplies and organization in the kitchen, mail room, meeting rooms, and public areas, so that team members and visitors alike feel inspired and cared for.
  • Vendor Relations Support: Help in coordinating with vendors for office supplies and services. Assist with the tracking of orders and deliveries to ensure our office remains well-equipped.
  • Mail and Shipping Assistance: Support the processing and distribution of incoming and outgoing mail and packages. Ensure timely and accurate handling to assist office communication and operations.
  • Collateral and Supplies Maintenance: Assist in the management of office collateral and supplies, ensuring materials are stocked and organized, thus supporting our marketing and sales efforts.
  • Sustainability Initiatives Support: Contribute to our office's sustainability initiatives by participating in "green" practices and suggesting and helping implement ideas to minimize our environmental impact.
  • Facility Assistance: Provide support in managing facility-related requests and maintaining a safe, functional working environment under the direction of the Senior Director, Systems & Operations.
  • Access and Security Assistance: Assist with the issuance of access cards and keys, and elevator access, ensuring compliance with our security protocols. Meet and escort guests up to our office as needed.
  • Parking Coordination Support: Help manage parking system logistics, including validation requests and usage tracking.
  • Gift Closet Administration: Working with sales and marketing teams, provide general administration of our client gift closet including ordering, inventory management, and restocking.
  • Deliveries: Facilitate local deliveries, ensuring timely distribution of items such as gifts, signs, and other materials as required.

Who You Are

Qualifications:

  • Experience in inventory management preferred.
  • Good organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Interest in sustainability and environmental initiatives.
  • Basic proficiency in office software and systems.
  • Team player with the ability to also work independently.
  • Must be fully vaccinated against COVID-19.

What Your Benefits Are

Your experience is our most important asset, so we created an environment for you to thrive. We designed the following benefits package with you in mind.

Our benefits are always evolving, though here's a peek into your perks:

  • You'll have 15 days of Paid Time Off to start, with 12 paid office holidays and 1 Personal Holiday.
  • You'll have 100% of medical, dental, and vision coverage paid by Visit Seattle. In addition, Visit Seattle will cover 75% of premium for family coverage.
  • You'll be eligible for Paid Parental, Bereavement and Jury leave.
  • You'll receive a company-provided ORCA card and subsidized parking in the Tower parking garage (restrictions apply).
  • You will be reimbursed for monthly cell phone expenses.
  • You'll receive a 401k with up to a 5% company match.
  • Starting salary range is $50k to $53k with up to a 5% annual incentive.

Who We Are

The Visit Seattle team knows and loves Seattle. By promoting our city for travel and tourism, we helped bring 38 million annual visitors in 2023 who spent$8.2 billionin Seattle and King County. The economic power of travel and tourism supported nearly 65,000 Seattle area jobs and contributed $790 million in annual state and local tax revenue. Visit visitseattle.org.

Beyond our sales and marketing vision, you'll appreciate our culture. Visit Seattle has a fun, inclusive culture where everyone is welcome and encouraged to be their authentic selves. We aspire to be as diverse as the city we represent and to honor the unique perspectives of the communities we serve, intertwining them in everything we do. Kindness, respect, and accountability serve as guiding principles for our team at every level. Here, your voice will be heard, and opinions respected as we move toward a more inclusive world together.

We are grounded and guided in our work together by our Values:

  • INCLUSION: We value a safe environment where diversity and lived experiences are embraced, authentic vulnerability is encouraged, and active empathy is practiced.
  • IMPACT: We value the idea of building a legacy that starts today, by committing to being mindful, helpful, and dedicated to a positive ripple effect that we create.
  • COMMITMENT: We value a community where growing, celebrating and embracing each other for a greater future is encouraged, and an appreciation for sacrifice, grit, integrity, and the passion for conquering the unknown is well recognized.
  • EXCELLENCE: We value having pride and passion in the work that we do by committing to always giving it our all and celebrating success in both the big and small tasks.

Join Us

Visit Seattle is on a journey to become a fully inclusive, multicultural, anti-racist organization. We are actively seeking a diverse pool of candidates from a variety of backgrounds and cultures.