Recruiting Office Coordinator

1 week ago

Seattle, United States Brex Full time

Why join us

Brex is the AI-powered spend platform. We help companies spend with confidence with integrated corporate cards, banking, and global payments, plus intuitive software for travel and expenses. Tens of thousands of companies from startups to enterprises — including DoorDash, Flexport, and Compass — use Brex to proactively control spend, reduce costs, and increase efficiency on a global scale.

Working at Brex allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We’re committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career.

Recruiting at Brex

The Recruiting team is the growth engine, enabling our teams to hire world-class talent at incredible speed. We partner with leaders across the company to act as talent advisors while keeping candidate experience, diversity, and operational efficiency at the core of all processes. We are collaborative and supportive, always focusing on the success of the team, and help candidates dream big for both their careers and the future of Brex.

What you’ll do

As Brex’s first Recruiting & Office Coordinator, you will join our amazing team of Recruiting Coordinators to support recruiters, interviewers, and candidates throughout the interview process. You will report to the Recruiting team and partner closely with the Workplace Experience team, serving as a culture champion as we bring our offices back to life for the first time in 4 years. You will work alongside the Employee Experience, Leadership, and Recruiting teams to help drive various People team initiatives, such as opening our brand new Seattle office.

The ideal candidate is interested in gaining exposure to all aspects of the recruiting process – from sourcing to operations and candidate experience – and has a passion for cultivating an engaging and productive workplace community.   

Responsibilities

Recruiting Coordination:

  • Schedule, coordinate, and manage interviews across multiple timezones in a high-volume, fast-paced environment
  • Serve as the point of contact for candidates throughout their interview process, ensuring a positive experience from start to finish
  • Prioritize daily tasks while maintaining responsiveness with candidates, recruiters, interviewers, and team members
  • Proactively identify gaps and opportunities for improvement to guarantee a seamless hiring process as Brex scales
  • Build trust with your internal stakeholders through effective communication and problem-solving 

Office Coordination:

  • Manage the front-of-house experience for all guests and employees, ensuring a functional and welcoming office environment
  • Manage relationships with vendors and building management, ensuring all office operations run smoothly
  • Oversee the office supplies and snack program, ensuring they are well-stocked and organized
  • Triage office requests within appropriate (SLAs) and support the Workplace team’s goals by taking on ad hoc projects as needed
  • Collaborate with Workplace, IT, and HR teams to maintain and implement office policies and processes
  • Serve as the onsite contact for maintenance visits, shipping, mailing, deliveries, and inventory management
  • Act as the culture ambassador by partnering with the Employee Experience team to coordinate activities, meetings, and other community events

Requirements

  • 2+ years of experience in administrative, coordination, or office management 
  • Strong verbal and written communication skills
  • Ability to work independently, manage multiple tasks, and prioritize accordingly
  • Keen attention to detail and highly developed organizational skills
  • Comfortable learning new technologies (ex: Greenhouse, CodeSignal, ModernLoop)
  • Must be willing to work in the office 5 days per week

Please be aware, job-seekers may be at risk of targeting by malicious actors looking for personal data. Brex recruiters will only reach out via LinkedIn or email with a brex.com domain. Any outreach claiming to be from Brex via other sources should be ignored.

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