Position: Secretary/Clerical Assistant

2 weeks ago

Panama City Beach, United States The Corradino Group Full time
Category
Administration

Description

Job Summary: We seek a highly organized and detail-oriented individual to join our team as a Secretary/Clerical Assistant in the Tampa Westshore field office. In this role, you will provide administrative support and assist with various clerical tasks to ensure the smooth functioning of our office. You will manage office operations, coordinate meetings, handle correspondence, and maintain accurate records. The ideal candidate is proactive, possesses excellent communication skills, and can prioritize tasks efficiently.

Responsibilities:
  1. Perform general clerical duties, including photocopying, scanning, mailing, and filing documents.
  2. Manage incoming and outgoing correspondence, including answering phone calls, taking messages, responding to public inquiries, and responding to emails in a professional and timely manner.
  3. Schedule and coordinate meetings, appointments, and travel arrangements for staff members.
  4. Prepare and distribute meeting agendas, minutes, and other relevant materials.
  5. Maintain and update office records, databases, and filing systems to ensure accurate and organized documentation.
  6. Assist in preparing reports, presentations, and other documents as needed.
  7. Greet and assist visitors, clients, and employees in a courteous and professional manner.
  8. Order and maintain office supplies, ensuring adequate stock levels at all times.
  9. Collaborate with team members to support various administrative tasks and projects as assigned.
  10. Handle sensitive and confidential information with utmost discretion and maintain confidentiality at all times.
  11. Coordinate the repair and maintenance of office equipment.
  12. Perform any other duties as assigned by the supervisor to contribute to the efficient operation of the office.


Position Requirements

  1. High school diploma or equivalent; additional education or certification in office administration is a plus.
  2. Proven experience as a secretary, administrative assistant, or in a similar clerical role.
  3. Proficient in using Microsoft Office (Word, Excel, PowerPoint, Outlook)
  4. Strong organizational and time management skills with the ability to multitask and prioritize tasks effectively.
  5. Excellent written and verbal communication skills.
  6. Attention to detail and a high level of accuracy in work.
  7. Ability to maintain confidentiality and exercise discretion when handling sensitive information.
  8. Professional and friendly demeanor with excellent customer service skills.
  9. Ability to work independently and as part of a team, demonstrating a proactive and flexible attitude.
  10. Strong problem-solving skills and the ability to adapt to changing priorities and deadlines.

If you are a highly motivated individual with a passion for organization and administrative support, and if you thrive in a fast-paced environment, we invite you to apply for the Secretary/Clerical Assistant position. Join our team and contribute to our organization's success through your valuable skills and dedication to excellence.

Full-Time/Part-Time
Full-Time

Position
Position: Secretary/Clerical Assistant

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.

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