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Accounting/ HR Administrative Assistant

4 months ago

Mill Creek, United States Troon Golf, L.L.C. Full time

The Accounting/HR Administrative Assistant is responsible and accountable for handling all general office/clerical duties, including accounts payable processes, daily flash reporting, payroll, employee documentation and other HR related responsibilities. In this role, it is crucial to be able to handle multiple tasks/projects simultaneously. Effective communication with golf facility team members, customers and Centralized Accounting and HR-Payroll Services is critical. Attention to detail and working well with others is a must.

Accounting and General Office:

* Collect financial data to develop and distribute daily "Flash Reports"
* Maintain accounts receivable records.
* Maintain accurate and organized accounting information for posting to the general ledger.
* Route accounts payable invoices for approval and post in accounting system.
* Managing data base, files, reports, records and spreadsheets
* Assist team with administrative tasks.
* Perform administrative duties for General Manager and department heads as may be required
* Perform other duties as requested by the General Manager.
* Provide month-end and interim reports to support monthly and interim reporting cycles.

Human Resources:

* Handle all matters with confidentiality, sensitivity and knowledge.
* Responsible for preparation of bi-weekly payroll.
* Time-off accrual support; assist with the set up/ tracking of time off accruals, verify all LOA's are paid time-off

correctly and assist with maintenance/ communication of the accruals via the payroll system.

* Responsible for explaining, collecting, reviewing employee paperwork, including 401k and benefit

administration.

* Performance management; manage monthly tracking; communicate to operations according to established

timeline.

* Additional duties/ responsibilities may be assigned as the business/ department evolve over time.

Experience / Education / Requirements:

* Associates degree with three years experience in similar capacity (preferred)
* Experience with outsourced payroll processing.
* Knowledge of Word, Excel, Peachtree (or other accounting application), and Payroll software a must.
* Have the ability to define problems, collect data, establish facts, and draw valid conclusions.
* Basic HR skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance

and confidentiality in regards to all payroll, benefits administration, and HR matters.

* Must have excellent writing and verbal skills.
* Keen business sense; able to exercise good judgment as necessary.
* Must be able to work with and maintain confidential information at all times.
* Must be detail oriented and able to handle multiple-priorities.

Physical Requirements:

* Must be able to lift up to 15 lbs. to waist height.
* Frequent bending turning, kneeling and stooping.
* Must be able to sit for extended periods of time.
* Repetitive motion required for computer entry.
* Must be able to fluently speak and write the English language.