Executive Assistant

4 weeks ago

Alexandria, United States System One Full time

ALTA IT has a Direct Hire position open for an Executive Assistant.

TS/SCI

Arlington, VA - Onsite

Looking for an Executive Assistant to provide executive level support for Department of Defense Office. Under the direction of the government, the Executive Assistant will provide administrative support to executive-level, management, and key technical personnel across the program. This will include primarily clerical functions: keeping calendars, arranging travel, keeping the executive on time, arranging meetings, ensuring read ahead material is available, etc

Responsibilities:

+ Support the program management staff in the preparation of deliverables, internal reports, briefings, and drawings associated with the project being supported.

+ Performs clerical functions such as preparing correspondence and reports, handling information requests, receiving visitors, arranging conference calls, arranging, and coordinating travel, scheduling meetings, facilities management, and monitoring physical security.

+ Coordinates/communicates behalf of the organization's leadership, including calls, responding to email and interfacing, with stakeholders or their staff at all levels.

+ Provide comprehensive support services for daily operations in areas of normal administrative service functions to include action suspense tracking, workload prioritization, calendar maintenance, communications, correspondence and distribution services, reporting, procurement of administrative supplies, property administration, security management, as well as travel (requires familiarity with the use of the Defense Travel System) and transportation, directives, and training.

+ Responsible for managing the quality of correspondence provided to the Government Senior Executive Leadership's review.

Requirements

+ Current/Active Top Secret security clearance with active SCI eligibility is a requirement to apply for this position.

+ 10+ years of relevant experience to include a minimum of 3 years of experience directly supporting a C Suite Senior Executive/CEO; and 5-years of office administration.

+ Experience supporting a SES/Flag Officer within the OSD.

+ Demonstrate excellent communication skills, a high level of integrity, critical thinking, and leadership courage.

+ Experience preparing staff packages for the official DoD staffing and coordination process.

+ Ability to use CATMS or similar action tracking software to manage, update, and track senior leaders' actions.

+ Experience using and expertise with the Defense Travel System.

+ Experience using the Aircraft and Personnel Automated Clearance System to schedule/manage international travel.

+ Must be a self-starter that can recognize needs and act with little to no guidance.

+ Able to rapidly understand and apply new concepts.

+ Strong organizational and problem-solving skills with impeccable multi-tasking abilities.

+ Advanced MS Word skills; proficient PowerPoint, Excel, Outlook, MS Teams application skills. Expert with Calendar Management.

+ Experience with Federal and DoD Records Management requirements for senior executives.

+ Bachelor's Degree

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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