Executive Administrative Assistant

1 week ago

Alexandria, United States Totally Joined for Achieving Collaborati Full time

**About Us**:
Living Invigorating Valuable Experiences (LIVE, LLC), an SBA 8(a), Woman-Owned Small Business (WOSB), performance driven professional services government contracting company that provides a broad spectrum of services and solutions to various U.S government agencies and organizations.

**About the position**:
LIVE is seeking highly qualified **Executive Administrative Assistants **to provide exceptional administrative support for The National Center for Science and Engineering Statistics (NCSES) team, within the United States National Science Foundation (U.S. NSF) in **Washington, DC**.

Each role will provide administrative support and analytical support for a discrete set of activities outlined in the following section for the NCSES Director, Deputy Director, and Chief Statistician.

**Duties and Responsibilities**:

- **NCSES Director Calendar management**_
- Manage out of office events in NCSES Director’s calendar.
- Meeting free days
- Annual Leave
- Conferences and other engagements.
- Proactively resolve meeting conflicts for a 4-week period on a weekly basis (meaning once a week, that week and the next 3 weeks are analyzed for conflicts and conflicts are proactively deconflicted through communication with the meeting organizer and, if needed, the executive program director).
- Schedule meetings per the executive’s request.
- Input all executive leave on the Director’s calendar.
- Respond to meeting requests as forwarded by the executive. These should be responded to within 24 hours with at the least an acknowledgement to the requestor that the request is being worked on. Suggested dates to the requestor should be sent within 2 business days.

The following parameters shall be used when scheduling meetings:

- In-person meetings must be scheduled on the executive or program director ’s confirmed in office days, a zoom link should be provided as back-up in case someone is not in office that day.
- Meetings should be spaced to allow for travel time between in person meetings and bio breaks between both in person and virtual meetings.
- Meetings on similar topics should be scheduled together to the extent possible; for example, NSDS meetings.
- Zoom-only meetings (Director walkthroughs, etc.) should be scheduled on executive or program director ’s telework days, to the extent possible.
- Avoid scheduling ad hoc meetings on the day before and after a holiday or holiday weekend. Afternoons before holidays should be cleared to the extent possible.
- Every day ensure that all the meetings that day and the next day have agendas. Contact meeting organizers for agendas if missing. If an agenda is not received the day of the meeting, cancel the meeting, except meetings noted as an agenda-exception from the weekly calendar review or a blanket exception.
- Meet with the executive every Monday (or Tuesday if Monday is a meeting free day) to review the schedule.
- Calendar summaries and Backgrounders should be sent to the NCSES Director by Wednesday of the current week for the following week. The calendar summaries must contain the following:

- PDF of the next week’s schedule suitable for printing
- Summary of other executive’s and OD staff’s out of office for that week
- Backgrounders on each meeting that is not a one-on-one with staff. Backgrounders must include at the least:

- Who is included in the meeting and 1-2 sentences about who they are. The first sentence should state who the person is. The second sentence should detail their role in the meeting if this information is known. Typically, this information is obtained from the meeting organizer.
- Summary of any materials provided in advance of the meeting.
- Items required for the meeting.
- Talking points for executive if requested.
- Backgrounds and calendars summaries must be updated throughout the week to reflect last-minute changes.
- Annually, both senior executive service and general workforce performance plan and performance review schedules must be created in conjunction with the executive to identify key milestones dates to meet the NSF deadlines. These milestone dates must be inputted into the calendar.
- Input conferences dates into the calendar as soon as they are available. Input key milestone dates to enable on-time submission of registration, abstracts, travel, and other items as needed.
- Input as soon as they are known all SBE Advisory Committee Meetings and National Science Board Meetings and cancel all other meetings on those days as soon as known.
- **Office of the Director presentation management**_
- Create within 30 business days of start and keep current weekly after that a presentation calendar of all presentation engagements.
- Track and assist in responding to presentation requests. This includes a suggestion of who can give the presentation beside the requested executive.
- Collect and maintain a presentation repository for Office of the Director staff (OD) This repository must go back 5 year

  • Executive Administrative Assistant

    2 weeks ago

    Alexandria, United States Totally Joined for Achieving Collaborati Full time

    **About Us**: Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations. **About the...

  • Executive Administrative Assistant

    1 day ago

    Alexandria, United States The Muse Academy Full time

    **Benefits**: - 401(k) - 401(k) matching - Company parties - Flexible schedule - Free food & snacks - Training & development - Tuition assistance - Wellness resources 1. Executive Support: - Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence. - Prepare and edit...

  • Executive Administrative Assistant

    4 weeks ago

    Alexandria, United States Totally Joined for Achieving Collaborative Techniques Full time

    About Us: Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.About the...

  • Executive Administrative Assistant

    3 weeks ago

    Alexandria, United States Totally Joined for Achieving Collaborative Techniques Full time

    About Us: Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.About the...

  • Executive Director

    7 days ago

    Alexandria, United States Retirement Unlimited Full time

    Retirement Unlimited is a premier provider of Residential Living, Assisted Living, and Memory Care is seeking an **Executive Director** in Alexandria VA! We are looking for a compassionate and experienced Executive Director with a passion for senior care who wants to make a difference and has the following qualities. - **Passion for Seniors** - Feels strong...

  • Executive Operations Administrator

    2 weeks ago

    Alexandria, United States American Society of Clinical Oncology Full time

    locations- Alexandria, VA- time type- Full time- posted on- Posted Today- job requisition id- R853- Are you interested in making a world of difference in cancer care? - Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology...

  • Executive Operations Administrator

    4 weeks ago

    Alexandria, United States American Society of Clinical Oncology Full time

    Are you interested in making a world of difference in cancer care? Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest...

  • Executive Operations Administrator

    3 weeks ago

    Alexandria, United States American Society of Clinical Oncology Full time

    Are you interested in making a world of difference in cancer care? Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest...

  • Executive Operations Administrator

    2 weeks ago

    Alexandria, United States American Society of Clinical Oncology Full time

    Who we are looking for:Are you passionate about advancing cancer research and making a meaningful impact? If so, this may be the opportunity for you!We are currently seeking an experienced Executive Operations Administrator to provide comprehensive support to our Chief Medical Officer and Executive Vice President (CMO/EVP) and our CENTRA Vice President...

  • Executive Assistant to The CEO

    2 weeks ago

    Alexandria, United States Systems Planning and Analysis, Inc. Full time

    Overview: Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and...

  • Executive Assistant

    2 weeks ago

    Alexandria, United States ProSource360 Consulting Services, Inc Full time

    Description: ProSource360 is a Small Disadvantaged Business (SDB) and HUBZone firm that offers Information Technology (IT) Support Services, Management Consulting, and Healthcare focused services to federal, state, and local government agencies as well as selected healthcare organizations. ProSource360 is dedicated to maintaining the highest standards in the...

  • Executive Assistant

    1 week ago

    Alexandria, United States ProSource360 Inc Full time

    Job DescriptionJob DescriptionDescription:ProSource360 is a Small Disadvantaged Business (SDB) and HUBZone firm that offers Information Technology (IT) Support Services, Management Consulting, and Healthcare focused services to federal, state, and local government agencies as well as selected healthcare organizations. ProSource360 is dedicated to maintaining...

  • Executive Assistant

    1 week ago

    Alexandria, United States ProSource360 Consulting Services, Inc. Full time

    Company Description ProSource360 is a Small Disadvantaged Business (SDB) and HUBZone firm that offers Information Technology (IT) Support Services, Management Consulting, and Healthcare focused services to federal, state, and local government agencies as well as selected healthcare organizations. ProSource360 is dedicated to maintaining the highest standards...

  • Executive Assistance

    6 days ago

    Alexandria, Virginia, United States SimIS Inc. Full time

    SimIS, Inc:Executive Assistant (C-Level)Who We Are: Founded in 2007, SimIS Inc. is an innovative information technology solution Veteran Owned Small Business (VOSB) that models future environments, requirements, and capabilities, and then secures the enterprise from internal and external threats compliant with Federal, State, and industry standard governance...

  • Executive Assistant to the CEO

    3 days ago

    Alexandria, United States Systems Planning and Analysis Full time

    Overview Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in...

  • Executive Assistant to the CEO

    2 weeks ago

    Alexandria, United States SPA Full time

    QualificationsStrong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.Very strong interpersonal skills and the ability to build relationships with stakeholders, clients, leadership team, and employees.Expert written and verbal communications skills.Professional appearance and...

  • Executive Assistant to the CEO

    1 week ago

    Alexandria, United States SPA Full time

    QualificationsStrong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailVery strong interpersonal skills and the ability to build relationships with stakeholders, clients, leadership team, and employeesExpert written and verbal communications skillsProfessional appearance and...

  • Administrative Assistant

    1 day ago

    Alexandria, United States Alair Homes Alexandria Full time

    **Administrative Assistant** **Alair Alexandria** **Alexandria, VA** We are a prestigious high-end residential construction company dedicated to creating luxurious homes of exceptional quality and design. Our projects are renowned for their attention to detail, craftsmanship, and unparalleled customer service. As we continue to expand our operations, we are...

  • Executive Assistant

    4 weeks ago

    Alexandria, United States Bidwell Properties Full time

    **IF YOU ARE HIGH-LEVEL OR YOU LOVE GOING ABOVE AND BEYOND AS A SUPPORT PERSON, PLEASE APPLY. This position is not just a 9 am - 5 pm position, this person will work alongside the owner of Bidwell Properties as their right hand and support her at all times.** The mission of this role is to stay five steps ahead of her leader, tracking all of the...

  • Administrative Assistant

    4 weeks ago

    Alexandria, United States Michael & Son Services Inc. Full time

    Job DescriptionJob DescriptionIF YOU CAN'T, WE CAN!Do you have a strong desire to succeed and value professional growth? Are you looking for an employer who values diversity, high quality service, and giving back to their community? If so, you've come to the right place, WE are looking for YOU!Michael and Son Services is looking for an Administrative...