Executive Assistant 2

4 weeks ago

Alexandria, United States Inova Health System Full time

The Executive Assistant 2 compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of the time. Performs a variety of administrative activities to ensure the smooth and efficient operation of the office.

Job Responsibilities

* Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
* Organizes and expedites the flow of work through the office/department.
* Possesses broad knowledge of overall corporate operations.
* Assists in the preparation for executive meetings.
* Designs, formats and showcases presentations/documents by using intermediate/advanced features of Microsoft Office applications (Word, Excel, Power Point); Responds to mail, faxes, and email accordingly.
* Coordinates internal/external meeting arrangements by including invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
* Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
* Possesses a knowledge of the functional area and system-wide impact of that function as well as major system issues with which executive is involved.
* May perform additional duties as assigned.

Additional Requirements

Certification - None RequiredLicensure - None RequiredExperience - 5 years of relevant office experience including 2 years of reporting to an executive.Education -High School diploma

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