Vendor Management Specialist

23 hours ago

Red Bank, United States OceanFirst Bank Full time

At OceanFirst Bank, each one of our employees plays an important role in fulfilling the mission and taking responsibility to execute daily tasks in alignment with our core values. Together we foster an environment of respect, professionalism and diversity that makes OceanFirst a great place to work and do business.

Great benefits include: on-site fitness facility at Red Bank and Toms River headquarter offices, hybrid schedule after initial onboarding has been completed, employee perks & discount programs, tuition assistance, incentive compensation program, professional development opportunities, and more Apply today to #BecomeOceanFirst and make an impact in the local community

About Your Role
Responsible to coordinate with internal lines of business to establish and maintain third party relationships for procurement of goods and services for the Company, manage expenses associated with purchases, and establish relationships with suppliers and internal partners.

What You Will Do

1. Maintain/update company supplier contracts and related records in the Company's Vendor Management System.
2. Implement and maintain contracting and procurement procedures in compliance with the Bank's Procurement Policy and Vendor Management program.
3. Assist internal lines of business with vendor onboarding and termination activities.
4. Provide training to new users to effectively use vendor management software tools.
5. Administer centralized procurement process through a strategic partner and procures supplies through alternate vendors as needed.
6. Coordinate with Lines of Business to monitor contract service level commitments to ensure satisfactory performance of service providers.
7. Advance the Bank's efforts to reduce resource consumption and promote sustainability.
8. Liaison with key supplier to review inventory levels, consumption trends and pricing to make recommendations as appropriate.
9. Assist Finance Department with the review and execution of purchase requests received from various departments and invoice reviews, as appropriate.

What We Expect of You

* Knowledge of principles and practices of vendor management, project management, and procurement.
* Strong organizational and problem-solving skills.
* Strong communication skills.
* Proficiency in Microsoft Office Suite, including advanced Excel skills.
* Demonstrated ability to ensure compliance with established policies and procedures.
* Ability to issue a Request for Proposal, evaluate bids and make a recommendation on contract award.
* Ability to understand banking rules, regulations, and operations and ability to apply same.
* Ability to gather, compile and present data.
* Proven ability to multi-task in a fast-paced environment with attention to detail.

Your Qualifications
* Associate's Degree in Business, Accounting, Supply Chain Management, or related field preferred. Equivalent experience in related fields considered.
* 2+ years' experience in Vendor Management, Procurement, or related work experience.

Internal and External Contacts
* Frequent external contacts with vendors and internal lines of business, as well as internal coordination with administration.
* Maintains frequent interaction with all internal customers including coordination with executive management for procurement initiatives.

Working Conditions/Physical Requirements
Office environment. Ability to operate a computer. Ability to communicate in order to exchange simple to complex information with individuals and groups. Ability to travel throughout Bank footprint.

#LI-MRR

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